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2024-04-05-accounts

Trustees’ Annual Report for the period

From 06 April 2023 Period start date To Period end date

05 April 2024

Charity name: Newquay Foodbank

Charity registration number: 1190483

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The relief of financial hardship for the public
benefit, by distributing food to people in
need due to lack of funds, leading to food
crisis.
Additionally signposting on to referral
agencies, to alleviate the underlying cause
of food poverty.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Foodbank sessions run out of 3 venues:

St Michaels Church, Newquay

St Columb Minor Church

St Columb Major Church.
Food parcels are distributed at
these sessions to clients directed to
NFB by referral agencies or to
individuals who find themselves at
the immediate point of need.
In the latter case these individuals
are then referred on to correct
agencies for support.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Charity Commission guidance issued to
Trustees including CC3.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Policy on grant making Para 1.38 NFB does not give grants to individuals or
organisations.
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 NFB is led by a board of Trustees of 5
dedicated individuals with varying skill
backgrounds.
The volunteer base is approximately 100
volunteers spilt between 10 different teams,
dependant on their interests, skills and
experience. Each team is led by a lead
volunteer who has oversight of all activities
within that team and reports to the
Operations Manager who reports to the
board of trustees.
Other Two part time paid members of staff at
20hrs a week. Funded through grants.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Over the course of the year the NFB has
supported 6930 people with a food parcel
giving 3 meals a day for 3 days. In addition
to this each individual has received a fresh
food parcel containing bread, milk fruit and
veg to sustain a healthy diet. This is
equivalent to 62,370 meals.
Beyond this we have worked with other
charities to supply additional specific
parcels for those in need.
We have now been a part of Trussell Trust
for 4 years. We support their campaigns
and initiatives and are able to utilise their
support to enable better strategic planning
and delivery of services. This gives the
NFB a voice on the national level to target
the root cause of food poverty.
Due to the cost of living crisis the NFB
applied and successfully received grants
and donations to support the increased
demand on the service.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
NFB aimed to continue services throughout
the cost of living crisis and a large growth
in the amount of individuals and families
who require our support.
Performance of fundraising
activities against objectives
set		 Para 1.41 The activity of the fundraising team was
quieter than usual due to the larger grants
received and change in personnel within
the team.
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Finances are in conjunction with the
charities objectives. Reserves/Restricted
funds are adequate and well controlled.
It is foreseen financially that NFB will
continue in accordance with its policies.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserve funds– The NFB operates a 3-
month reserve fund based on the average
expenses incurred over that period to
safeguard the charities core business
against a sudden and unexpected loss of
all income or a surge in requirement.
Amount of reserves held Para 1.22 Reserve funds £22,500
Restricted funds £34,557
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Income is made up from grants, donations,
and collections.
The primary source in the 23/24 financial
year was grants.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Reduction in supply of donated food and or
funding for food/an abrupt or sustained
increased need. Mitigated by better routing
through reduced visits, emergency ration
plan, seek funding to help address cost of
living, increase in partnerships.
Reduction in funding for salaried post or
sustained staff absence. Mitigated by
emergency back up staffing plan.
Damage to reputation mitigated by regular
training for staff and volunteers to ensure
policies are enacted and planned external

information rocedures. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution reviewed annually
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Separate Trustee recruitment policy in
place with initial application and interview
direct with the Chair.
Volunteers for the board of Trustees are
then invited to a trustee meeting where
suitability and experience are assessed
alongside the needs of the board.
Recruitment on to the board of Trustees is
via vote of current Trustees subject to
completed background checks.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Policies in place in accordance with the
NFB constitution and trustees recruitment
policy.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The NFB is a member of the Trussell Trust
the National Network of Foodbanks.
The chair of trustees has ultimate
responsibility for the charity and oversees
the current trust board and the employment
of the operations manager.
The trust board set the strategic
direction for the charity and ensure that
the day to day operation complies with
the strategy set, policies and
procedures and has oversight of all
financial and employer responsibilities.
Some day to day activity has been
delegated to the operations manager
and the finance and admin support
worker. Due to the nature of the part
time employment, trustees occasionally
have to step in to a more operational
role to support the employees.
It is the role of the operations manager
and the chair of trustees to attend
strategic meetings and other
development work on behalf of NFB.
Relationship with any
related parties		 Para 1.51 NFB is an organisation which is voucher
lead and these vouchers are raised by
referral agencies who are best placed to
know a foodbank users individual situation.
We understand we cannot be experts and
cannot give advice such as benefits,
housing etc, however we can work with the
individual to signpost to their referral agent
or other agencies who can support them.
The aim of this is to ensure a person gets
the right help from the right agency at the
right time.
We invite organisations to become a
referral agent, however we set out clear
guidance in line with Trussel Trust policy to
ensure all agencies are issuing vouchers in
as comprehensive way as possible.
Other

Reference and Administrative details

Charity name Newquay Foodbank
Other name the charity uses N/A
Registered charity number 1190483
Charity’s principal address St Michael’s Church, St Michael’s Road, Newquay,
Cornwall, TR7 1RA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Richard Williams Chair Incoming28thNov. 2023 Trustee Board
Grant Vigor Treasurer Incoming28thNov. 2023
FelicityHayes Secretary Whole Year
Claire North Trustee Whole Year
Joseph Brook Trustee Incoming5thSept. 2023
Nicholas Appleby Trustee Incoming5thSept. 2023
Tyler Cross Trustee Incoming20thFeb. 2024
Clare Anderson Treasurer Departed 28thNov. 2023
Louis Gardener Trustee Departed 5thSept. 2023
Jon Goodman Trustee Departed 5thSept. 2023
Leanne Barlow Trustee Departed 5thSept. 2023
TraceyWood Trustee Departed 5thSept 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mike Bridges

Position (eg Secretary, Finance Administrator Chair, etc)

Date

Charity Name No (if any)
Newquay Foodbank 1190483
Receipts and payments accounts CC16a
For the period
from		 Period start date
06/04/2023		 Period end date
To
05/04/2024
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
48,267
3,261
1,703
673
-

53,904
-
-
-
53,904
11,662
4,710
4,894
-
46
2,682
-
71
463
68
9,760
356
72
14,206
6
234
765
800
3,470
293
999
456
1,238
296
1,190
1,071
462
636
1,048
72
309
196
57,167
2,036
-
2,036		 Restricted
funds
to the nearest £
114,896
-
-
-
-
-
114,896
-
-
-
114,896
8,000
41,450
5,000
-
22,403
6,255
2,000
830
2,320
88,258
5,000
16,519
21,519
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
114,896
48,267
3,261
1,703
673
-
168,800
-
-
-		 Last year
to the nearest £
Grants 81,441
Donations 48,267 58,730
Collections 3,261 425
Gift Aid 1,703 -
Bank Interest 673 95
- -
Sub total(Gross income for
AR)
53,904		 140,691
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
Food-Fresh
Food-Shelf
Food-Christmas Giving
Kettle Packs
Storage
St Michaels Church Project
Client Sundries
Packaging Materials
Nappies
Employee Wages and Salaries
Employer's Pension
DBS Checks
C.A.B. Financial Inclusion
Training
Volunteer Expenses
Insurance
Vehicle Costs
Mileage/Parking
Printing
Stationery & Advertising
Computer & Software
Mobile Charges
Credit Card Charges
Professional Charges
Repairs and Renewals
Waste Collection
Cleaning costs
Health & Safety
Subscriptions
Clothing Costs
Refreshments
Toiletries
**Sub total **
168,800 140,691
19,662
28,529
46,160
30,022
9,894
5,928
-
12,979
46
4,459
- 2,682
36,278
71
2,184
463
2,055
68
-
32,163
18,492
356
-
72
-
20,461
-
2,006
-
1,064
3,127
765
867
800
1,134
3,470
907
293
-
999
1,851
456
-
1,238
1,116
296
147
2,320
-
1,190
1,100
1,071
714
462
76
636
-
1,048
-
72
638
309
15
196
-
145,425
152,618
7,036
1,121
16,519
23,555
1,121
05/09/2024
28,529
30,022
5,928
12,979
4,459
36,278
2,184
2,055
-
18,492
-
-
-
-
3,127
867
1,134
907
-
1,851
-
1,116
147
-
1,100
714
76
-
-
638
15
-
152,618
A4 Asset and investment
purchases, (see table)

Office Equipment
Vehicle (New asset)
**Sub total **		 2,036 1,121
-
2,036 1,121
CCXX R1 accounts (SS)
Total payments 59,203 109,777 - 168,980 153,739
Net of receipts/(payments) - 5,299 5,119 - - 180 - 13,048
A5 Transfers between funds - - - - -
A6 Cash funds last year end 41,151 29,438 - 70,589 -
Cash funds this year end 35,852 34,557 - 70,409 - 13,048

Section B Statement of assets and liabilities at the end of the period

Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
CCXX R2 accounts (SS)		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Cash Boxes
Bank
Reserve Funds (3 months average)
Details
Details
Details
2		 Unrestricted
funds
to nearest £
598
12,754
22,500
35,852
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
Endowment
funds
to nearest £
to nearest £
-
-
34,557
-
-
-
34,557
-
OK
OK
Restricted
funds
Endowment
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
Cost (optional)
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Amount due
(optional)
When due
(optional)
-
-
-
-
-
05/09/2024		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)

CCXX R2 accounts (SS)

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
Mike.Bridges		 Date of
approval
Mike.Bridges

CCXX R3 accounts (SS)

05/09/2024

3

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to thé t￿$t￿81 members of Nwuay Foodbank On accounts for the y•ar end 05 April 2024 Charity no (if any) 1190483 S•t out on pages I report to the truste6s on my exarnina￿n of the accounts of the above chanty 1.the Trusl") for the year erKled 05A1412024. Responslbllltl•s and As the tharTty trustees of the Trust, you are responsible for the preparation basss of rnport of th8 acttjunts in accordance viith the requirements of the Chanties Act 2011 (Ihe Acr). I rewrt in respect of my examinats'on of the Trusfs accwnts carried out under section 145 of the 2011 Act and in carying out my examination, I nave ￿llOWe0 me applicable Dlr9Cllons given by Ihe Chadly C￿n￿lS510n under section 145151{b} of Ihe Act. I have compknted my oxamination. l eonfimi that no material matters have come to my attention (other than that disclosed below'l in connection with the examination gives me cause to boli•ve that in. any material respect.. acccyJntinG records wer• not kopt in ae£ordanca with sectbon 130 of the Act or the accounts do rnt accord the ac(Dunting records Independent examinerfs statement I have no eoncems and hav8 come across no other matters in connection with the examination to ￿thIch attention should be drawn In order to enable a propef understanding of account5 lo be reached. ' Please delete th8 wonts in the brnckets rf they ckn not apply. Date.. 04109124 Name: Steve Ashby Relevant professional qualificatlonls) or body MAAT ATT Addross: 1 Retyn 8am Summorcourt TR8 5DE IER October 2018

Section B Disclosure Only complete if the examinef needs to highlight matters of concem (see CC32. IndepeTrYent exarnination of tharity accounts.. direGts'ons and guKlance for examiners). Give here brief details of any Items that the examir*r wishes to disclose. None IER October 2018