Trustees’ Annual Report for the period
From 1 April 2022 To 31 March 2023
Charity name: CYLCH MEITHRIN LLANGELYNNIN
Charity registration number: 1190472
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of Cylch Meithrin Llangelynnin is to advance the education of pre-school children in Henryd, Conwy, and the surrounding area through the medium of the Welsh language. This is done by: a) Providing and presenting safe and satisfying play and activities b) Arranging other charitable activities in order to help parents support their children, and c) Promoting the aims of Mudiad Meithrin and presenting them to parents/guardians, encouraging then send their children on to Welsh medium education |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Cylch Meithrin provides pre-school education and care to children aged 2½ to 4 years old through the medium of Welsh. A board of Trustees / voluntary management committee manage the Cylch Meithrin providing line management and support to staff. The Cylch Meithrin is registered by CIW and the last inspection date was on 27 February 2017. We were also inspected by Estyn on 28 February 2017. The Cylch’s aim is to provide every child and family with the opportunity to learn new experiences through the medium of Welsh offering them a sound foundation on their journey to a bilingual education and life. This is achieved through various activities that promote children's physical, creative, personal and social skills as well as developing their numeracy and linguistic skills. The majority of children that attend the Cylch come from non- Welsh speaking homes and parents and their families are given every opportunity and encouragement to learn Welsh with their children. This is achieved through signposting them to local Welsh language courses, encouraging family activities at home e.g. projects that encourage families to learn together. The Cylch employs two substantive members of staff, both of whom hold a childcare qualification and are responsible for the day to day running of the Cylch. Cylch is open 5 days a week and provides a range of activities for |
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TAR (SORP102)
| children and families including joint fundraising activities with the local primary School. Our Cylch is a not for profit organisation which solely relies on parents paying a fixed fee per session that ensures the sustainability of the Cylch. All fees pay for running costs including wages and resources. The Cylch prides itself on their solid partnership working within the community, working closely with the local school, Mudiad Meithrin, local businesses and organisations such as the local Library and Welsh medium schools ensuring that the young children have a smooth transition from one setting to another. A voluntary management committee manage the Cylch Meithrin and members of the committee consist of parents and members from the wider community. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees received emails from the Charity Commission outlining responsibilities and where to find further information. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | Not applicable |
| Other |
Achievements and Performance
SORP reference
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Cylch Meithrin Llangelynnin has provided early years education through the medium of Welsh to a number of local families throughout this period, all of which have progressed to the local Welsh Primary School or are expected to do so in the coming Academic Years. |
|
|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Not applicable |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not applicable |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Profit made against expenditure of approx.. 20% |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves held |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | There are no future plans or projects that will need a large sum of money, only day to day running costs. |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our main source of income came from the Welsh Government 30-Hour Childcare Scheme. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | None |
| A description of the principal risks facing the charity |
Para 1.46 | Main risks will come from the cost of living crisis, leading to fewer families needing our services. However, the 30-Hour Funded Childcare Scheme has proved beneficial in this area and is expected to continue. |
| Other |
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Structure, Governance and Management
Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | Elected at AGM |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are also Committee members. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have a Management Committee and a Registered/Responsible Individual. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | CYLCH MEITHRIN LLANGELYNNIN |
|---|---|
| Other name the charity uses | CYLCH MEITHRIN HENRYD (1055991) |
| Registered charity number | 1190472 |
| Charity’s principal address | CM Llangelynnin Henryd Community Hall Ysgol Llangelynnin Henryd Conwy LL32 8YB |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Dawn Heginbotham |
Trustee and Registered / Responsible Pesrson |
24 May 2023 | Management Committee | |
| Kelly Fedrick | Trustee and Employee |
24 May 2023 | Management Committee | |
| Helen Parry | Trustee and Management Committee Chairperson |
24 May 2023 | Management Committee | |
| Faye Walsh | Trustee and Management Committee Treasurer |
24 May 2023 | Management Committee | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Dawn Heginbotham Full name(s) Dawn Heginbotham Position (eg Secretary, Trustee and Registered / Chair, etc) Responsible Person Date 29 January 2024
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BALANCE SHEET 2022/23 ACTUAL INCOME DETAILS
| MM Grant | 2926.81 |
|---|---|
| Sust Grant CCBC | 3000 |
| 3yF Grant CCBC | 2230 |
| 30 Hr Grant (WG) | 21999.28 |
| JRS Grant (furlough) | 0 |
| Training Grant | 245 |
| Helping Hands | 0 |
| Fees | 3396 |
| Fundraising | 5 |
| Donatons | 0 |
| Other | 5138.54 |
| INCOME TOTAL | 38940.63 13683.25 |
| EXPENDITURE DETAILS | |
| Bank (BT) | 470.02 |
| Salaries | 25048.49 |
| Rent | 501 |
| MMReg and Payroll | 352.5 |
| Equipment | 4733.84 |
| Food | 377.72 |
| Fundraising | 0 |
| F'r Actvity | 0 |
| Refund of fees | 0 |
| Other | 1230.36 |
| EXPEND TOTAL | 32713.93 |
| AMENDMENTS AS SHOWN BELOW | 160.24 |
| AMENDED EXPEND TOTAL | 32553.69 |
| YEAR SURPLUS | 6386.94 |
NOTES
| INCOME | BANK STATEMENTS | 38940.63 |
|---|---|---|
| SPREADSHEET | 38940.63 | |
| EXP | BANK STATEMENTS | 32553.69 |
| SPREADSHEET | 32713.93 | |
| DIFFERENCE | 160.24 | |
| FROM DIFFERENT FINANCIAL | YEAR |
Compiled by Dawn Heginbotham Approved by Faye Walsh
mudiad meithrin Cylch Meithrin Llangelynnin Canolfan Gymunedal Henryd Henryd Community Hall Ysgol Llangleynnin Henryd Conwy LL32 8YB arbenigwyr y blynyddoedd cynnar Elusen Gofrestredig 1055991 Elusen Gofrestredig I can confirm that the Accounts Summary for the Financial Year 2022-2023 are a true and accurate record of the accounting information held by Cylch Meithrin Llangelynnin. These accounts were compiled by Dawn Heginbotham and checked by Faye Walsh (Treasurer). Name: gÉTHA euJE Signed: Position in Charity: th pj Date: 30/1 125