Charity registration number: 1190451
Sherborne Community Kitchen CIO
Annual Report and Financial Statements for the Year Ended 31 July 2024
Sherborne Community Kitchen CIO
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 16 |
Sherborne Community Kitchen CIO
Reference and Administrative Details
Trustees Ms K N Mullen Mr A F Williams Mr J Donnelly Charity Registration Number 1190451 Accountants Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA Principal Office Raleigh Hall Digby Road Sherborne Dorset DT9 3NL Independent Examiner Ian Dodds Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA
Page 1
Sherborne Community Kitchen CIO
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 July 2024.
Objectives and activities
Objects and aims
Sherborne Community Kitchen is a not-for-profit charity providing healthy, locally cooked meals to people in Sherborne and the surrounding areas.
The objects are to provide inexpensive lunches to elderly and vulnerable people living in Sherborne and the surrounding area, and to provide free beneficiary meals one day a week to people in need, who have been referred to us by Social Prescribers or Social Services.
With the easing of COVID restrictions we are now focusing on freshly cooked sit down meals every Thursday and Friday.
Objectives, strategies and activities
The main activity of the charity is the operation of the Sherborne Community Kitchen.
When Sherborne Community Kitchen reopened in September 2022, it was after we had feared we would have to close for good. In August 2022 we had a donation of £6,379 from the National Farmers Union, a bill of £900 was paid and we had a donation from the local Food Bank of £780. Given these figures we reopened, hoping we would be able to at least break even and not be faced with the threat of closure again.
The new chef’s meals brought in custom and we were having approx 20 people per day, two days a week dining with us. This expanded over the year and we can now expect approximately 55 diners per week.
In November 2022 we took over ownership in trust of the property (the Raleigh Hall) we use for our meals. The hall had been used by the Senior Lunch Club and when we started to use the property in late 2020 we were offered the Hall and the remaining funds from the Senior Lunch Club. The transaction was finalised in November 2022 and we received just over £25,000 in funds. Since then the number of diners has increased and we are now financially stable.
In the period of the report the Sherborne Food Bank was paying for 10 of our free beneficiary meals per month, which gave us an extra £2,880 over the year. We also received donations from Blackmarsh Farm in Sherborne of £2,632, the Friends of Sherborne Preparatory School gave us £3,884 and John Lewis Group gave us £792.
From November 2022 our Hall hire was stable with mainly repeat bookings and produces a regular income.
Public benefit
Principally, we provide inexpensive good quality meals for elderly and vulnerable people in the Sherborne area, and free meals to those referred to us.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Use of volunteers
During the year we were very fortunate to have a team of volunteers, who were able to organise, pack and deliver meals. Our volunteer numbers have now reduced to 10, who set up the lunches, help in the kitchen and manage payments from customers.
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Sherborne Community Kitchen CIO
Trustees' Report (continued)
Financial review
The surplus for the year amounted to £2,145 (2023 : £36,476). At the year end the total reserves were £42,984 (2023 : £40,839). All funds are unrestricted.
Policy on reserves
We would like to be in a position to build up reserves as we become more established. The intention is to hold at least six months' running costs as reserves, but at present this is not possible.
Going concern
As a result of the increased funding and meal provision, the charity is now on a sound footing, from which it will be able to continue for the foreseeable future.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Ms K N Mullen
Mr A F Williams
Mr J Donnelly
Structure, governance and management
Nature of governing document
Sherborne Community Kitchen CIO was founded as a Charitable Incorporated Company on 17 July 2020, and operates in accordance with its governing document dated 17 July 2020. The charity reference number is 1190451.
Recruitment and appointment of trustees
Trustees are appointed by a resolution passed at a properly convened meeting of the charity's trustees. In seeking individuals for appointment, the charity's trustees have regard to skills, knowledge and experience required for the effective administration of the charity.
Induction and training of trustees
Trustees are inducted by the Chair and given written copies of the Constitution and Trustee Responsibilities. Training is undertaken as appropriate to their existing skills and experience. All trustees receive safeguarding training and a copy of the Safeguarding Policy and Procedures.
Trustees are also required to sign a Trustee Eligibility Declaration.
Organisational structure
Day to day management is carried out by the chef, Debbie Sherwood, and manager, Pamela Peacocke. The trustees are in regular contact by email, telephone and socially with any matters of importance highlighted and discussed at Trustee meetings or dealt with via email / telephone.
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Sherborne Community Kitchen CIO
Trustees' Report (continued)
Major risks and management of those risks
Liquidity risk
The charity relies on a constant flow of incoming funds through meal sales and donations. There is a risk that a fall in donations will affect the charity's ability to continue operations.
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity closely monitors bank transactions and balances.
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 18 December 2025 and signed on its behalf by:
Ms K N Mullen Trustee
Page 4
Sherborne Community Kitchen CIO
Independent Examiner's Report to the trustees of Sherborne Community Kitchen CIO
I report to the trustees on my examination of the accounts of Sherborne Community Kitchen CIO for the year ended 31 July 2024.
Responsibilities and basis of report
As the charity trustees of Sherborne Community Kitchen CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Sherborne Community Kitchen CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Sherborne Community Kitchen CIO as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Dodds Chartered Accountant
77a Cheap Street Sherborne Dorset DT9 3BA
19 December 2025
Page 5
Sherborne Community Kitchen CIO
Statement of Financial Activities for the Year Ended 31 July 2024
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Total income Expenditure on: Charitable activities 4 Other expenditure 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 17 |
Unrestricted funds £ 10,968 27,689 38,657 (36,156) (356) (36,512) 2,145 2,145 40,839 42,984 |
Total 2024 £ 10,968 27,689 38,657 (36,156) (356) (36,512) 2,145 2,145 40,839 42,984 |
Total 2023 £ 48,584 18,537 |
|---|---|---|---|
| 67,121 | |||
| (30,170) (475) |
|||
| (30,645) | |||
| 36,476 | |||
| 36,476 4,363 |
|||
| 40,839 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 17.
The notes on pages 8 to 16 form an integral part of these financial statements. Page 6
Sherborne Community Kitchen CIO
(Registration number: 1190451) Balance Sheet as at 31 July 2024
| Note Fixed assets Tangible assets 12 Current assets Stocks 13 Debtors 14 Cash at bank and in hand 15 Creditors: Amounts falling due within one year 16 Net current assets Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 17 |
2024 £ 1,069 150 565 42,982 43,697 (1,782) 41,915 42,984 42,984 42,984 |
2023 £ 1,425 150 - 40,284 |
|---|---|---|
| 40,434 (1,020) |
||
| 39,414 | ||
| 40,839 | ||
| 40,839 | ||
| 40,839 |
The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on 18 December 2025 and signed on their behalf by:
Mr A F Williams Trustee
The notes on pages 8 to 16 form an integral part of these financial statements. Page 7
Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Sherborne Community Kitchen CIO meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements are prepared in Sterling, which is the functional currency of the company. Monetary amounts in the financial statements are rounded to the nearest £1.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Donated services and facilities
Where services or facilities are donated, their value is included as a donation, where it can be calculated with reasonable accuracy, together with the corresponding value as an expense.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £100.00 or more are initially recorded at cost.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Plant and equipment 25% per annum, reducing balance basis
Stock
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO) method.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
2 Income from donations and legacies
| Donations and legacies; Donations from individuals Donated services and facilities Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals |
Unrestricted funds General £ 9,948 1,020 10,968 Unrestricted funds General £ 25,117 23,467 48,584 |
Total 2024 £ 9,948 1,020 |
|---|---|---|
| 10,968 | ||
| Total 2023 £ 25,117 23,467 |
||
| 48,584 |
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
3 Income from charitable activities
| Meals Hall hire Meals Hall hire 4 Expenditure on charitable activities Meals Staff costs Allocated support costs (see below) Governance costs Meals Staff costs Allocated support costs (see below) Governance costs |
Unrestricted funds General £ 16,176 11,513 27,689 Unrestricted funds General £ 10,046 8,491 18,537 Unrestricted funds General £ 7,941 14,189 11,986 2,040 36,156 Unrestricted funds General £ 11,035 8,030 7,034 4,071 30,170 |
Total 2024 £ 16,176 11,513 |
|---|---|---|
| 27,689 | ||
| Total 2023 £ 10,046 8,491 |
||
| 18,537 | ||
| Total 2024 £ 7,941 14,189 11,986 2,040 |
||
| 36,156 | ||
| Total 2023 £ 11,035 8,030 7,034 4,071 |
||
| 30,170 |
Page 11
Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
| Support costs Rent and rates Travelling Insurance Telephone Bank charges Printing, postage and stationery Sundries Light, heat and power Repairs and maintenance 5 Other expenditure Depreciation, amortisation and other similar costs 6 Analysis of governance and support costs Governance costs |
Activity undertaken directly £ 732 - 745 82 10 21 276 3,926 6,194 11,986 Unrestricted funds General £ 356 356 |
2024 £ 732 - 745 82 10 21 276 3,926 6,194 11,986 Total 2024 £ 356 356 |
2023 £ 441 10 551 72 - 189 48 3,601 2,122 |
|---|---|---|---|
| 7,034 | |||
| Total 2023 £ 475 |
|||
| 475 | |||
| Independent examiner fees Examination of the financial statements Legal fees |
Unrestricted funds General £ 2,040 - 2,040 |
Total 2024 £ 2,040 - 2,040 |
Total 2023 £ 2,040 2,031 |
|---|---|---|---|
| 4,071 |
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
7 Net incoming/outgoing resources
Net incoming resources for the year include:
| Depreciation of fixed assets | 2024 £ 356 |
2023 £ 475 |
|---|---|---|
8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
9 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Other staff costs |
2024 £ 14,177 12 14,189 |
2023 £ 8,030 - |
|---|---|---|
| 8,030 |
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
| General administrators Kitchen staff |
2024 No 1 2 3 |
2023 No 1 1 |
|---|---|---|
| 2 |
No employee received emoluments of more than £60,000 during the year
10 Independent examiner's remuneration
| 10 Independent examiner's remuneration | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Examination of the financial statements | 2,040 | 2,040 |
11 Taxation
The charity is a registered charity and is therefore exempt from taxation.
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
12 Tangible fixed assets
| Cost At 1 August 2023 At 31 July 2024 Depreciation At 1 August 2023 Charge for the year At 31 July 2024 Net book value At 31 July 2024 At 31 July 2023 13 Stock Stocks 14 Debtors Prepayments 15 Cash and cash equivalents Cash at bank 16 Creditors: amounts falling due within one year Other taxation and social security Other creditors Accruals |
Furniture and equipment £ 2,747 2,747 1,322 356 1,678 1,069 1,425 2024 £ 150 2024 £ 42,982 2024 £ 204 558 1,020 1,782 |
Furniture and equipment £ 2,747 2,747 1,322 356 1,678 1,069 1,425 2024 £ 150 2024 £ 42,982 2024 £ 204 558 1,020 1,782 |
Total £ 2,747 2,747 1,322 356 1,678 1,069 1,425 2023 £ 150 |
|
|---|---|---|---|---|
| 2,747 | ||||
| 1,322 356 |
||||
| 1,678 | ||||
| 1,069 | ||||
| 1,425 | ||||
| 2024 £ 150 2024 £ 42,982 2024 £ 204 558 1,020 1,782 |
||||
| 2024 £ 565 |
||||
| 2023 £ 40,284 |
||||
| 2023 £ - - 1,020 |
||||
| 1,020 |
Page 14
Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
| 17 Funds Unrestricted funds General Unrestricted funds General 18 Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Balance at 1 August 2023 £ 40,839 Balance at 1 August 2022 £ 4,363 |
Incoming resources £ 38,657 Incoming resources £ 67,121 |
Resources expended £ (36,512) Resources expended £ (30,645) Unrestricted funds General £ 1,069 43,697 (1,782) 42,984 Unrestricted funds General £ 1,425 40,434 (1,020) 40,839 |
Balance at 31 July 2024 £ 42,984 |
|---|---|---|---|---|
| Balance at 31 July 2023 £ 40,839 |
||||
| Total funds at 31 July 2024 £ 1,069 43,697 (1,782) |
||||
| 42,984 | ||||
| Total funds at 31 July 2023 £ 1,425 40,434 (1,020) |
||||
| 40,839 |
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Sherborne Community Kitchen CIO
Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)
| 19 Analysis of net funds Cash at bank and in hand Net funds Cash at bank and in hand Net funds |
At 1 August 2023 £ 40,284 40,284 At 1 August 2022 £ 2,463 2,463 |
Financing cash flows £ 2,698 2,698 Financing cash flows £ 37,821 37,821 |
At 31 July 2024 £ 42,982 |
|---|---|---|---|
| 42,982 | |||
| At 31 July 2023 £ 40,284 |
|||
| 40,284 |
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