Charity registration number: 1190451
## Sherborne Community Kitchen CIO
Annual Report and Financial Statements for the Year Ended 31 July 2024
## **Sherborne Community Kitchen CIO**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 16|
## **Sherborne Community Kitchen CIO**
## **Reference and Administrative Details**
**Trustees** Ms K N Mullen Mr A F Williams Mr J Donnelly **Charity Registration Number** 1190451 **Accountants** Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA **Principal Office** Raleigh Hall Digby Road Sherborne Dorset DT9 3NL **Independent Examiner** Ian Dodds Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA
Page 1
## **Sherborne Community Kitchen CIO**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 July 2024.
## **Objectives and activities**
## _**Objects and aims**_
Sherborne Community Kitchen is a not-for-profit charity providing healthy, locally cooked meals to people in Sherborne and the surrounding areas.
The objects are to provide inexpensive lunches to elderly and vulnerable people living in Sherborne and the surrounding area, and to provide free beneficiary meals one day a week to people in need, who have been referred to us by Social Prescribers or Social Services.
With the easing of COVID restrictions we are now focusing on freshly cooked sit down meals every Thursday and Friday.
## _**Objectives, strategies and activities**_
The main activity of the charity is the operation of the Sherborne Community Kitchen.
When Sherborne Community Kitchen reopened in September 2022, it was after we had feared we would have to close for good. In August 2022 we had a donation of £6,379 from the National Farmers Union, a bill of £900 was paid and we had a donation from the local Food Bank of £780. Given these figures we reopened, hoping we would be able to at least break even and not be faced with the threat of closure again.
The new chef’s meals brought in custom and we were having approx 20 people per day, two days a week dining with us. This expanded over the year and we can now expect approximately 55 diners per week.
In November 2022 we took over ownership in trust of the property (the Raleigh Hall) we use for our meals. The hall had been used by the Senior Lunch Club and when we started to use the property in late 2020 we were offered the Hall and the remaining funds from the Senior Lunch Club. The transaction was finalised in November 2022 and we received just over £25,000 in funds. Since then the number of diners has increased and we are now financially stable.
In the period of the report the Sherborne Food Bank was paying for 10 of our free beneficiary meals per month, which gave us an extra £2,880 over the year. We also received donations from Blackmarsh Farm in Sherborne of £2,632, the Friends of Sherborne Preparatory School gave us £3,884 and John Lewis Group gave us £792.
From November 2022 our Hall hire was stable with mainly repeat bookings and produces a regular income.
## _**Public benefit**_
Principally, we provide inexpensive good quality meals for elderly and vulnerable people in the Sherborne area, and free meals to those referred to us.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Use of volunteers**_
During the year we were very fortunate to have a team of volunteers, who were able to organise, pack and deliver meals. Our volunteer numbers have now reduced to 10, who set up the lunches, help in the kitchen and manage payments from customers.
Page 2
## **Sherborne Community Kitchen CIO**
## **Trustees' Report (continued)**
## **Financial review**
The surplus for the year amounted to £2,145 (2023 : £36,476). At the year end the total reserves were £42,984 (2023 : £40,839). All funds are unrestricted.
## _**Policy on reserves**_
We would like to be in a position to build up reserves as we become more established. The intention is to hold at least six months' running costs as reserves, but at present this is not possible.
## **Going concern**
As a result of the increased funding and meal provision, the charity is now on a sound footing, from which it will be able to continue for the foreseeable future.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Ms K N Mullen
Mr A F Williams
Mr J Donnelly
## **Structure, governance and management**
## _**Nature of governing document**_
Sherborne Community Kitchen CIO was founded as a Charitable Incorporated Company on 17 July 2020, and operates in accordance with its governing document dated 17 July 2020. The charity reference number is 1190451.
## _**Recruitment and appointment of trustees**_
Trustees are appointed by a resolution passed at a properly convened meeting of the charity's trustees. In seeking individuals for appointment, the charity's trustees have regard to skills, knowledge and experience required for the effective administration of the charity.
## _**Induction and training of trustees**_
Trustees are inducted by the Chair and given written copies of the Constitution and Trustee Responsibilities. Training is undertaken as appropriate to their existing skills and experience. All trustees receive safeguarding training and a copy of the Safeguarding Policy and Procedures.
Trustees are also required to sign a Trustee Eligibility Declaration.
## _**Organisational structure**_
Day to day management is carried out by the chef, Debbie Sherwood, and manager, Pamela Peacocke. The trustees are in regular contact by email, telephone and socially with any matters of importance highlighted and discussed at Trustee meetings or dealt with via email / telephone.
Page 3
## **Sherborne Community Kitchen CIO**
## **Trustees' Report (continued)**
## _**Major risks and management of those risks**_
## _Liquidity risk_
The charity relies on a constant flow of incoming funds through meal sales and donations. There is a risk that a fall in donations will affect the charity's ability to continue operations.
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity closely monitors bank transactions and balances.
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 18 December 2025 and signed on its behalf by:
Ms K N Mullen Trustee
Page 4
## **Sherborne Community Kitchen CIO**
## **Independent Examiner's Report to the trustees of Sherborne Community Kitchen CIO**
I report to the trustees on my examination of the accounts of Sherborne Community Kitchen CIO for the year ended 31 July 2024.
## **Responsibilities and basis of report**
As the charity trustees of Sherborne Community Kitchen CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Sherborne Community Kitchen CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Sherborne Community Kitchen CIO as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Dodds Chartered Accountant
77a Cheap Street Sherborne Dorset DT9 3BA
19 December 2025
Page 5
## **Sherborne Community Kitchen CIO**
## **Statement of Financial Activities for the Year Ended 31 July 2024**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total income
**Expenditure on:**
Charitable activities
4
Other expenditure
5
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
17|**Unrestricted**
**funds**
**£**
10,968
27,689
38,657
(36,156)
(356)
(36,512)
2,145
2,145
40,839
42,984|**Total**
**2024**
**£**
10,968
27,689
38,657
(36,156)
(356)
(36,512)
2,145
2,145
40,839
42,984|**Total**
**2023**
**£**
48,584
18,537|
|---|---|---|---|
||||67,121|
||||(30,170)
(475)|
||||(30,645)|
||||36,476|
||||36,476
4,363|
||||40,839|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 17.
The notes on pages 8 to 16 form an integral part of these financial statements. Page 6
## **Sherborne Community Kitchen CIO**
## **(Registration number: 1190451) Balance Sheet as at 31 July 2024**
|**Note**
**Fixed assets**
Tangible assets
12
**Current assets**
Stocks
13
Debtors
14
Cash at bank and in hand
15
**Creditors: Amounts falling due within one year**
16
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
17|**2024**
**£**
1,069
150
565
42,982
43,697
(1,782)
41,915
42,984
42,984
42,984|**2023**
**£**
1,425
150
-
40,284|
|---|---|---|
|||40,434
(1,020)|
|||39,414|
|||40,839|
|||40,839|
|||40,839|
The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on 18 December 2025 and signed on their behalf by:
Mr A F Williams Trustee
The notes on pages 8 to 16 form an integral part of these financial statements. Page 7
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Sherborne Community Kitchen CIO meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements are prepared in Sterling, which is the functional currency of the company. Monetary amounts in the financial statements are rounded to the nearest £1.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Donated services and facilities**_
Where services or facilities are donated, their value is included as a donation, where it can be calculated with reasonable accuracy, together with the corresponding value as an expense.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 8
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Plant and equipment 25% per annum, reducing balance basis
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO) method.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 9
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
## **Financial instruments**
## _**Classification**_
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
## _**Recognition and measurement**_
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Donated services and facilities
Donations and legacies;
Donations from companies, trusts and similar proceeds
Donations from individuals|**Unrestricted**
**funds**
**General**
**£**
9,948
1,020
10,968
**Unrestricted**
**funds**
**General**
**£**
25,117
23,467
48,584|**Total**
**2024**
**£**
9,948
1,020|
|---|---|---|
|||10,968|
|||**Total**
**2023**
**£**
25,117
23,467|
|||48,584|
Page 10
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
## **3 Income from charitable activities**
|Meals
Hall hire
Meals
Hall hire
**4**
**Expenditure on charitable activities**
Meals
Staff costs
Allocated support costs (see below)
Governance costs
Meals
Staff costs
Allocated support costs (see below)
Governance costs|**Unrestricted**
**funds**
**General**
**£**
16,176
11,513
27,689
**Unrestricted**
**funds**
**General**
**£**
10,046
8,491
18,537
**Unrestricted**
**funds**
**General**
**£**
7,941
14,189
11,986
2,040
36,156
**Unrestricted**
**funds**
**General**
**£**
11,035
8,030
7,034
4,071
30,170|**Total**
**2024**
**£**
16,176
11,513|
|---|---|---|
|||27,689|
|||**Total**
**2023**
**£**
10,046
8,491|
|||18,537|
|||**Total**
**2024**
**£**
7,941
14,189
11,986
2,040|
|||36,156|
|||**Total**
**2023**
**£**
11,035
8,030
7,034
4,071|
|||30,170|
Page 11
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
|**Support costs**
Rent and rates
Travelling
Insurance
Telephone
Bank charges
Printing, postage and stationery
Sundries
Light, heat and power
Repairs and maintenance
**5**
**Other expenditure**
Depreciation, amortisation and other similar costs
**6**
**Analysis of governance and support costs**
**Governance costs**|**Activity**
**undertaken**
**directly**
**£**
732
-
745
82
10
21
276
3,926
6,194
11,986
**Unrestricted**
**funds**
**General**
**£**
356
356|**2024**
**£**
732
-
745
82
10
21
276
3,926
6,194
11,986
**Total**
**2024**
**£**
356
356|**2023**
**£**
441
10
551
72
-
189
48
3,601
2,122|
|---|---|---|---|
||||7,034|
||||**Total**
**2023**
**£**
475|
||||475|
|||||
|Independent examiner fees
Examination of the financial statements
Legal fees|**Unrestricted**
**funds**
**General**
**£**
2,040
-
2,040|**Total**
**2024**
**£**
2,040
-
2,040|**Total**
**2023**
**£**
2,040
2,031|
|---|---|---|---|
||||4,071|
Page 12
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
## **7 Net incoming/outgoing resources**
Net incoming resources for the year include:
|Depreciation of fixed assets|**2024**
**£**
356|**2023**
**£**
475|
|---|---|---|
## **8 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **9 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Other staff costs|**2024**
**£**
14,177
12
14,189|**2023**
**£**
8,030
-|
|---|---|---|
|||8,030|
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
|General administrators
Kitchen staff|**2024**
**No**
1
2
3|**2023**
**No**
1
1|
|---|---|---|
|||2|
No employee received emoluments of more than £60,000 during the year
## **10 Independent examiner's remuneration**
|**10 Independent examiner's remuneration**|||
|---|---|---|
||**2024**|**2023**|
||**£**|**£**|
|Examination of the financial statements|2,040|2,040|
## **11 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
Page 13
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
## **12 Tangible fixed assets**
|**Cost**
At 1 August 2023
At 31 July 2024
**Depreciation**
At 1 August 2023
Charge for the year
At 31 July 2024
**Net book value**
At 31 July 2024
At 31 July 2023
**13 Stock**
Stocks
**14 Debtors**
Prepayments
**15 Cash and cash equivalents**
Cash at bank
**16 Creditors: amounts falling due within one year**
Other taxation and social security
Other creditors
Accruals||**Furniture and**
**equipment**
**£**
2,747
2,747
1,322
356
1,678
1,069
1,425
**2024**
**£**
150
**2024**
**£**
42,982
**2024**
**£**
204
558
1,020
1,782|**Furniture and**
**equipment**
**£**
2,747
2,747
1,322
356
1,678
1,069
1,425
**2024**
**£**
150
**2024**
**£**
42,982
**2024**
**£**
204
558
1,020
1,782|**Total**
**£**
2,747
2,747
1,322
356
1,678
1,069
1,425
**2023**
**£**
150|
|---|---|---|---|---|
|||2,747|||
|||1,322
356|||
|||1,678|||
|||1,069|||
|||1,425|||
|||**2024**
**£**
150
**2024**
**£**
42,982
**2024**
**£**
204
558
1,020
1,782|||
|||||**2024**
**£**
565|
|||||**2023**
**£**
40,284|
|||||**2023**
**£**
-
-
1,020|
|||||1,020|
Page 14
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
|**17 Funds**
**Unrestricted funds**
General
**Unrestricted funds**
General
**18 Analysis of net assets between funds**
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Balance at 1**
**August 2023**
**£**
40,839
**Balance at 1**
**August 2022**
**£**
4,363|**Incoming**
**resources**
**£**
38,657
**Incoming**
**resources**
**£**
67,121|**Resources**
**expended**
**£**
(36,512)
**Resources**
**expended**
**£**
(30,645)
**Unrestricted**
**funds**
**General**
**£**
1,069
43,697
(1,782)
42,984
**Unrestricted**
**funds**
**General**
**£**
1,425
40,434
(1,020)
40,839|**Balance at 31**
**July 2024**
**£**
42,984|
|---|---|---|---|---|
|||||**Balance at 31**
**July 2023**
**£**
40,839|
|||||**Total funds at**
**31 July**
**2024**
**£**
1,069
43,697
(1,782)|
|||||42,984|
|||||**Total funds at**
**31 July**
**2023**
**£**
1,425
40,434
(1,020)|
|||||40,839|
Page 15
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2024 (continued)**
|**19 Analysis of net funds**
Cash at bank and in hand
Net funds
Cash at bank and in hand
Net funds|**At 1 August**
**2023**
**£**
40,284
40,284
**At 1 August**
**2022**
**£**
2,463
2,463|**Financing cash**
**flows**
**£**
2,698
2,698
**Financing cash**
**flows**
**£**
37,821
37,821|**At 31 July**
**2024**
**£**
42,982|
|---|---|---|---|
||||42,982|
||||**At 31 July**
**2023**
**£**
40,284|
||||40,284|
Page 16