Trustees’ Annual Report for the period
From 01 January 2024 Period start date To 31 Dec 2024 Period end date
Charity name: The Meon Valley Food Bank Charity registration number: 1190417.
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Meon Valley Food Bank is a church led, community focused project that provides emergency food and toiletries to local people in crisis, throughout the Meon Valley. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We provide weekly parcels of food and toiletries to individuals and families referred to us who are in immediate, short term or long term financial hardship. We also direct clients to further sources of help if required. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit provided by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Charity had, in the past, a formal policy agreed by the Trustees that determined the scope of any grant making. During 2024, the Trustees decided it should stop making financial grants given that it was on occasion seeking financial support in competition with other local charities. |
| Policy on social investment including program related investment |
Para 1.38 | Not relevant |
| Contribution made by volunteers |
Para 1.38 | We are heavily dependent upon volunteers who regularly offer one or two mornings a week to receive the donations |
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of food gathered by the local community, prepare the parcels of food and deliver some of them across the Meon Valley. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Demand for our service remains and we continue to be grateful to operate out of the Wickham Community Centre and in tandem with other client-facing service- providers. The Meon Valley is a largely rural environment with scattered villages and a few small towns. During the Covid restrictions we began a home delivery service which was essential as many clients could not leave their homes. We have continued this service which now accounts for around 40% of our food parcel distribution. The other 60% of our clients collect direct from us at Wickham. We are being asked to support families across a much wider geographic area than in previous years. Families are referred to us by a wide range of social care organisations. We keep these referrals under regular review with the agency to ensure we continue to meet the needs of families without creating dependency. We supply each family with seven days’ worth of tinned and packaged food which calls for significant levels of donated produce. A tangible benefit of our work is seen in the relief, thankfulness and often tears of our clients. We are thrilled when families no longer require our help. The community has fully engaged in supporting our efforts. Individuals, local organisations, churches and local businesses all contribute food to support our needy families. Donations from individuals have declined in recent months for various reasons including cost of living pressures but a strong financial donor base means we have |
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been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any/occasional surpluses with those, particularly in cities, whose needs are greater than ours. We also work closely with The Pantry which operates on site and offers fresh food. During school holidays, we worked with local schools to provide a free school meal supplementary service during the holiday period. The take up from families required significant investment of time and money to meet the demand and we continue to review how best to provide this support. The Volunteer team has been strengthened with the recruitment of several new team members.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have exceeded all objectives set as we have continued to cope with all demands without a break in our service |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We do not formally fundraise as our profile locally ensures that we continue to receive significant cash donations. We do, however, encourage donors to set up regular financial donations and also to complete a Gift Aid form, where appropriate. |
| Investment performance against objectives |
Para 1.41 | Not relevant |
Financial Review
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| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash holdings on 31/12/2024 were £20,603 Cash on deposit at 31/12/2024 was £40,279 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In order to manage the increasing complexity of the food bank operations we hired a paid Food Bank Manager from April 2024. From that time, our outgoings outstrip our income to the tune of some £2,000 per quarter. We are confident that this position is tenable in the medium term because of significant financial reserves and we welcome the very considerable savings in expenditure on food items which the Manager is achieving. |
| Amount of reserves held | Para 1.22 | £40,279 on 31 12 2024 |
| Reasons for holding zero reserves |
Para 1.22 | Not relevant |
| Details of fund materially in deficit |
Para 1.24 | Not relevant |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is in good financial shape and is well supported by donors and volunteers. There are no uncertainties about the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds are generated from both one-off and regular donors and one-off gifts from businesses. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not relevant |
| A description of the principal risks facing the charity |
Para 1.46 | Operationally we rely on the continuation of food and cash donations to meet our needs and the goodwill of volunteers who work alongside the paid Manager. There are no signs of problems occurring in any of these areas. |
| Other |
Structure, Governance and Management
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| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation- Foundation Structure |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed after a review of their suitability by all other Trustees. Church affiliation is a key selection issue. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees have established policies to cover Volunteer recruitment and training, Health and Safety, Safeguarding and GDPR. These policies are subject to annual review. Any new Trustee would be taken through these policies on joining |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is overseen by Trustees. The day to day operation of the Food Bank is overseen by a paid Food Bank Manager. The Manager attends all trustee meetings as a non-voting Associate, as does a volunteer who provides administrative support. |
| Relationship with any related parties |
Para 1.51 | The charity is linked with local churches and supported by a wide range of Referral Agents such as Citizens Advice, housing associations, schools and other social support organisations |
| Other |
Reference and Administrative details
| Charity name | The Meon Valley Food Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1190417. |
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| Charity’s principal address | WICKHAM COMMUNITY CENTRE MILL LANE WICKHAM PO17 5AL |
|---|---|
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Michael Salter | ||||
| Jane Perrott | ||||
| Andrew Hallam | Treasurer | |||
| David Proud | ||||
| Ann Thomas | Chair | |||
| Ian Wollam | Appointed 26/03/2024 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not relevant |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this |
Not relevant |
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| falls within the custodian charity’s objects |
|
|---|---|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not relevant |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| Full name(s) | Andrew Geoffrey Hallam | Ann Margaret Thomas |
| Position (eg Secretary, Chair, etc |
Treasurer | Chair |
| Date | 20thJune 2025 | 20thJune 2025 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Indopndont Examlnarfs Report Roport to th• tru8t•I members of The Meon Valley Food Bank On accounts for th• y•ar ended 31•1 DKember 2024 Charlty no 1190417 S•t out on page• I report to the trustses on my examination of th8 accounts of above charity {Ih8 Trusf) for the year ended 3111212023. R••ponslblllll•s and ba81$ of rnport As the charity's trustses. you are resportsible for the preparation of tt* accounts in accordance with the requirements of the Charities Act 2011 {Iho Acn. I report in re8WCt of my examinats'on of the Trusvs ac¢ounts Carried out urthr Section 145 of the 2011 Act arKI in carrying out my examination, I have followed all the appticabEe Directlons given by the Charty Coffrfnission under section 145(5)(b) of the Act. Indendant I have ¢ompleted my examination. I confimi that no materlal matters have examlnorf8 Statsm•nt come to my attention in connection with the examination whlch gtves me Cause to b81ieve that in, any materlal respect.. the a¢counts'ng records We not kept in accordancè with section 130 of the Charitses Act. or the accounts did not acrd with the accounting records. or the acTrwnts did not comply with the applicable requirements Icerning the fom and conterrt of accounts Set out in the Charitie8 (Ac¢ounts and Rep(Kts) Regulations 2(NJ8 other than any requirement that the account8 give a Irue and fairf view whtch is not a matter considèred as part of an independent examination. I have no concems ar#a have au088 no other matters in corThction with the examlnatlon to which attention should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. ' Rea8e delete the words br8¢ket8 rfthey do not apply. sIgn. N•m•: Relevant profeulonal quallflcatlon(8) or body Ilf any): Addrn••: 3LI4-, IER Oct 2018
| Meon Valley Food Bank | Meon Valley Food Bank | 1190417 | ||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
01/01/2024 | To | 31/12/2024 |
| Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 31,547 2,916 279 - - - - - 34,742 - - - 34,742 6831.66 326.80 20326.03 240.79 339.82 298.60 467.30 4750.00 1170.56 0.00 0.00 12061.72 653.80 47,467 - - - 47,467 - 12,725 73,607 60,882 |
Restricted funds to the nearest £ - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - |
Total funds to the nearest £ 31,547 2,916 279 - - - - - 34,742 - - - 34,742 6,831.66 326.80 20,326.03 240.79 339.82 298.60 467.30 4,750.00 1,170.56 0.00 0.00 12,061.72 653.80 47,467 - - - 47,467 - 12,725 - |
Last year to the nearest £ |
|||
| Donations | 31,547 | 41,060 | ||||||
| HMRC tax rebate | 2,916 | 3,145 | ||||||
| CharityBank interest | 279 | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Sub total(Gross income for AR) |
34,742 |
44,205 | ||||||
| A2 Asset and investment sales, (see table). |
||||||||
| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments Rent Phone top up cards Food bank items Website fees Equipment Miscellaneous Insurance Donations given Gifts for clients Zoom Building work Salary T Pratt 9 months HMRC PAYE **Sub total ** |
||||||||
| 44,205 | ||||||||
| 6,546.30 189.00 25,492.26 0.00 888.51 378.49 437.62 2,000.00 674.97 0.00 19.00 |
||||||||
| - | - | 6,831.66 | ||||||
| - | - | 326.80 | ||||||
| - | - | 20,326.03 | ||||||
| - | - | 240.79 | ||||||
| - | - | 339.82 | ||||||
| - | - | 298.60 | ||||||
| - | - | 467.30 | ||||||
| - | - | 4,750.00 | ||||||
| - | - | 1,170.56 | ||||||
| - | - | 0.00 | ||||||
| - | - | 0.00 | ||||||
| - | - | 12,061.72 | - | |||||
| - | - | 653.80 | - | |||||
| - | - | 47,467 | 36,626 | |||||
| - - - - - - - - |
- - - - - - - - |
|||||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | ||||||||
| - | ||||||||
| **Sub total ** | - | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds brought forward Cash funds this year end |
||||||||
| 36,626 | ||||||||
| - 12,725 | - | - | - 12,725 | 7,579 | ||||
| - | - | - | ||||||
| 73,607 | - | - | 73,607 | 66,028 | ||||
| 60,882 | - | - | 60,882 | 73,607 |
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use B2 Other monetary assets B1 Cash funds |
charity bank account Details bank balance petty cash Paypal account Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details donated food Signature |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
||
| 20233 | - | - | ||||
| 56 | - | - | ||||
| 314 | - | - | ||||
| 40279 | ||||||
| 60,882 | - | - | ||||
| OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ann Thomas Andrew Hallam |
OK | |||||
| Endowment funds to nearest £ |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| 6,000 | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
||||||
| Date of approval |
||||||
| Ann Thomas | 19/05/2025 | |||||
| Andrew Hallam | 19/05/2025 |
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