## **Trustees’ Annual Report for the period** ## **From 01 January 2024 Period start date To 31 Dec 2024 Period end date** ## **Charity name: The Meon Valley Food Bank Charity registration number: 1190417.** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Meon Valley Food Bank is a church**
**led, community focused project that**
**provides emergency food and toiletries to**
**local people in crisis, throughout the**
**Meon Valley.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We provide weekly parcels of food and**
**toiletries to individuals and families**
**referred to us who are in immediate,**
**short term or long term financial**
**hardship. We also direct clients to further**
**sources of help if required.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance on public benefit provided by**
**the Charity Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Charity had, in the past, a formal**
**policy agreed by the Trustees that**
**determined the scope of any grant**
**making. During 2024, the Trustees**
**decided it should stop making financial**
**grants given that it was on occasion**
**seeking financial support in competition**
**with other local charities.**| |Policy on social investment
including program related
investment|Para 1.38|**Not relevant**| |Contribution made by
volunteers|Para 1.38|**We are heavily dependent upon**
**volunteers who regularly offer one or two**
**mornings a week to receive the donations**| page 1 **of food gathered by the local community, prepare the parcels of food and deliver some of them across the Meon Valley.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Demand for our service remains and we**
**continue to be grateful to operate out of**
**the Wickham Community Centre and in**
**tandem with other client-facing service-**
**providers.**
**The Meon Valley is a largely rural**
**environment with scattered villages and a**
**few small towns. During the Covid**
**restrictions we began a home delivery**
**service which was essential as many**
**clients could not leave their homes. We**
**have continued this service which now**
**accounts for around 40% of our food**
**parcel distribution. The other 60% of our**
**clients collect direct from us at Wickham.**
**We are being asked to support families**
**across a much wider geographic area**
**than in previous years.**
**Families are referred to us by a wide**
**range of social care organisations. We**
**keep these referrals under regular review**
**with the agency to ensure we continue to**
**meet the needs of families without**
**creating dependency.**
**We supply each family with seven days’**
**worth of tinned and packaged food which**
**calls for significant levels of donated**
**produce.**
**A tangible benefit of our work is seen in**
**the relief, thankfulness and often tears of**
**our clients. We are thrilled when families**
**no longer require our help.**
**The community has fully engaged in**
**supporting our efforts. Individuals, local**
**organisations, churches and local**
**businesses all contribute food to support**
**our needy families. Donations from**
**individuals have declined in recent**
**months for various reasons including**
**cost of living pressures but a strong**
**financial donor base means we have**| page 2 **been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any/occasional surpluses with those, particularly in cities, whose needs are greater than ours. We also work closely with The Pantry which operates on site and offers fresh food. During school holidays, we worked with local schools to provide a free school meal supplementary service during the holiday period. The take up from families required significant investment of time and money to meet the demand and we continue to review how best to provide this support. The Volunteer team has been strengthened with the recruitment of several new team members.** **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We have exceeded all objectives set as**
**we have continued to cope with all**
**demands without a break in our service**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We do not formally fundraise as our**
**profile locally ensures that we continue**
**to receive significant cash donations.**
**We do, however, encourage donors to set**
**up regular financial donations and also to**
**complete a Gift Aid form, where**
**appropriate.**| |Investment performance
against objectives|Para 1.41|**Not relevant**| |||| ## **Financial Review** page 3 |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash holdings on 31/12/2024 were**
**£20,603**
**Cash on deposit at 31/12/2024 was**
**£40,279**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**In order to manage the increasing**
**complexity of the food bank operations**
**we hired a paid Food Bank Manager from**
**April 2024. From that time, our outgoings**
**outstrip our income to the tune of some**
**£2,000 per quarter. We are confident that**
**this position is tenable in the medium**
**term because of significant financial**
**reserves and we welcome the very**
**considerable savings in expenditure on**
**food items which the Manager is**
**achieving.**| |Amount of reserves held|Para 1.22|**£40,279 on 31 12 2024**| |Reasons for holding zero
reserves|Para 1.22|**Not relevant**| |Details of fund materially in
deficit|Para 1.24|**Not relevant**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is in good financial shape and**
**is well supported by donors and**
**volunteers. There are no uncertainties**
**about the charity continuing as a going**
**concern.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Funds are generated from both one-off**
**and regular donors and one-off gifts from**
**businesses.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not relevant**| |A description of the principal
risks facing the charity|Para 1.46|**Operationally we rely on the continuation**
**of food and cash donations to meet our**
**needs and the goodwill of volunteers who**
**work alongside the paid Manager. There**
**are no signs of problems occurring in**
**any of these areas.**| |Other||| ## **Structure, Governance and Management** page 4 |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation-**
**Foundation Structure**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed after a review of**
**their suitability by all other Trustees.**
**Church affiliation is a key selection issue.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Trustees have established policies to**
**cover Volunteer recruitment and**
**training, Health and Safety,**
**Safeguarding and GDPR. These**
**policies are subject to annual review.**
**Any new Trustee would be taken**
**through these policies on joining**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is overseen by Trustees.**
**The day to day operation of the Food**
**Bank is overseen by a paid Food Bank**
**Manager. The Manager attends all trustee**
**meetings as a non-voting Associate, as**
**does a volunteer who provides**
**administrative support.**| |Relationship with any related
parties|Para 1.51|**The charity is linked with local churches**
**and supported by a wide range of**
**Referral Agents such as Citizens Advice,**
**housing associations, schools and other**
**social support organisations**| |Other||| ## **Reference and Administrative details** |Charity name|The Meon Valley Food Bank| |---|---| |Other name the charity uses|| |Registered charity number|1190417.| page 5 |Charity’s principal address|WICKHAM COMMUNITY CENTRE
MILL LANE
WICKHAM
PO17 5AL| |---|---| ||| page 6 **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Michael Salter|||| ||Jane Perrott|||| ||Andrew Hallam|Treasurer||| ||David Proud|||| ||Ann Thomas|Chair||| ||Ian Wollam||Appointed 26/03/2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Not relevant**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this|**Not relevant**| page 7 |falls within the custodian
charity’s objects|| |---|---| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not relevant**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** page 8 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**||| |---|---|---| |**Full name(s)**|Andrew Geoffrey Hallam|Ann Margaret Thomas| |**Position (eg**
**Secretary, Chair, etc**|Treasurer|Chair| |**Date**|20thJune 2025|20thJune 2025| page 9 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Indopndont Examlnarfs Report Roport to th• tru8t•￿I members of The Meon Valley Food Bank On accounts for th• y•ar ended 31•1 DKember 2024 Charlty no 1190417 S•t out on page• I report to the trustses on my examination of th8 accounts of above charity {Ih8 Trusf) for the year ended 3111212023. R••ponslblllll•s and ba81$ of rnport As the charity's trustses. you are resportsible for the preparation of tt* accounts in accordance with the requirements of the Charities Act 2011 {Iho Acn. I report in re8WCt of my examinats'on of the Trusvs ac¢ounts Carried out urthr Section 145 of the 2011 Act arKI in carrying out my examination, I have followed all the appticabEe Directlons given by the Charty Coffrfnission under section 145(5)(b) of the Act. Inde￿ndant I have ¢ompleted my examination. I confimi that no materlal matters have examlnorf8 Statsm•nt come to my attention in connection with the examination whlch gtves me Cause to b81ieve that in, any materlal respect.. the a¢counts'ng records We￿ not kept in accordancè with section 130 of the Charitses Act. or the accounts did not ac￿rd with the accounting records. or the acTrwnts did not comply with the applicable requirements Icerning the fom and conterrt of accounts Set out in the Charitie8 (Ac¢ounts and Rep(Kts) Regulations 2(NJ8 other than any requirement that the account8 give a Irue and fairf view whtch is not a matter considèred as part of an independent examination. I have no concems ar#a have au088 no other matters in corThction with the examlnatlon to which attention should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. ' Rea8e delete the words br8¢ket8 rfthey do not apply. sIgn￿. N•m•: Relevant profeulonal quallflcatlon(8) or body Ilf any): Addrn••: 3LI4-, IER Oct 2018 |**Meon Valley Food Bank**|**Meon Valley Food Bank**||**1190417**|| |---|---|---|---|---| |**Receipts and payments accounts**||||**CC16a**| |**For the period**
**from**|01/01/2024|**To**|31/12/2024|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**31,547**
**2,916**
**279**
**-**
**-**
**-**
**-**
**-**

**34,742**
**-**
**-**
**-**
**34,742**
6831.66
326.80
20326.03
240.79
339.82
298.60
467.30
4750.00
1170.56
0.00
0.00
12061.72
653.80
**47,467**
**-**
**-**
**-**
**47,467**
**- 12,725**
**73,607**
**60,882**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**31,547**
**2,916**
**279**
**-**
**-**
**-**
**-**
**-**
**34,742**
**-**
**-**
**-**
**34,742**
**6,831.66**
**326.80**
**20,326.03**
**240.79**
**339.82**
**298.60**
**467.30**
**4,750.00**
**1,170.56**
**0.00**
**0.00**
**12,061.72**
**653.80**
**47,467**
**-**
**-**
**-**
**47,467**
**- 12,725**
**-**||**Last year**
**to the nearest £**| |Donations|**31,547**|||||||**41,060**| |HMRC tax rebate|**2,916**|||||||**3,145**| |CharityBank interest|**279**|||||||**-**| ||**-**|||||||**-**| ||**-**|||||||**-**| ||**-**|||||||**-**| ||**-**|||||||**-**| ||**-**|||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**34,742**|||||||**44,205**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**
Rent
Phone top up cards
Food bank items
Website fees
Equipment
Miscellaneous
Insurance
Donations given
Gifts for clients
Zoom
Building work
Salary T Pratt 9 months
HMRC PAYE
**_Sub total_ **||||||||| |||||||||**44,205**| |||||||||6,546.30
189.00
25,492.26
0.00
888.51
378.49
437.62
2,000.00
674.97
0.00
19.00| |||**-**||**-**||**6,831.66**||| |||**-**||**-**||**326.80**||| |||**-**||**-**||**20,326.03**||| |||**-**||**-**||**240.79**||| |||**-**||**-**||**339.82**||| |||**-**||**-**||**298.60**||| |||**-**||**-**||**467.30**||| |||**-**||**-**||**4,750.00**||| |||**-**||**-**||**1,170.56**||| |||**-**||**-**||**0.00**||| |||**-**||**-**||**0.00**||| |||**-**||**-**||**12,061.72**||**-**| |||**-**||**-**||**653.80**||**-**| |||**-**||**-**||**47,467**||**36,626**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| ||**-**|||||||| ||**-**|||||||| |**_Sub total_ **|**-**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds brought forward**
**_Cash funds this year end_**||||||||| |||||||||**36,626**| |||||||||| ||**- 12,725**|**-**||**-**||**- 12,725**||**7,579**| |||**-**||**-**||**-**||| ||**73,607**|**-**||**-**||**73,607**||**66,028**| ||**60,882**|**-**||**-**||**60,882**||**73,607**| page 10 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|charity bank account
**Details**
bank balance
petty cash
Paypal account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
donated food
Signature|**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| |||**20233**||**-**||**-**| |||**56**||**-**||**-**| |||**314**||**-**||**-**| |||**40279**||||| |||**60,882**||**-**||**-**| |||OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ann Thomas
Andrew Hallam||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**6,000**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||Ann Thomas||||**19/05/2025**| |||Andrew Hallam||||**19/05/2025**| page 11