Trustees’ Annual Report for the period
From 01 January 2022 Period start date To 31 Dec 2022 Period end date
Charity name: Meon Valley Food Bank
Charity registration number: 1190417.
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Meon Valley Food Bank is a church led, community focused project that provides emergency food and toiletries to local people in crisis, throughout the Meon Valley. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We provide weekly deliveries of food and toiletries to individuals and families referred to us who are in immediate, short term or long term financial hardship. We also direct clients to further sources of help if required |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit provided by the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Charity has a formal policy agreed by the Trustees that determines the scope of any grant making |
| Policy on social investment including program related investment |
Para 1.38 | Not relevant |
| Contribution made by volunteers |
Para 1.38 | We are staffed by volunteers who regularly offer one or two mornings a week to receive the donations of food gathered by the local community; prepare the deliveries of food and deliver it across the Meon Valley |
| Other |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Demand for our service remains at a very high level with fuel and food prices exacerbating an already difficult situation for many. The move to the Wickham Community Centre continues to be a huge success where the improved facilities we enjoy enables us to provide support to more families. The Meon Valley is a largely rural environment with scattered villages and a few small towns. During the Covid restrictions we began a home delivery service which was essential as many clients could not leave their homes. We have continued this service which now accounts for around 70% of our food parcel distribution. We are being asked to support families across a much wider geographic area than in previous years. Families are referred to us by a wide range of social care organisations. We keep these referrals under regular review with the agency to ensure we continue to meet the needs of families without creating dependency. We supply each family with seven days’ worth of tinned and packaged food which calls for significant levels of donations to support this. This volume of food cannot be collected without a vehicle which is another reason for the importance of home delivery. A tangible benefit of our work is seen in the relief, thankfulness and often tears of our clients. We are thrilled when families no longer require our help. The community has fully engaged in supporting our efforts. Individuals, local organisations, churches and local businesses all contribute food to support our needy families. Donations from individuals have declined over the period for various reasons including cost of |
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living pressures but we have been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any/occasional surpluses with those, particularly in cities, whose needs are greater than ours. At Christmas we worked with local schools to provide a free school meal supplementary service during the holiday period. The take up from families required significant investment of time and money to meet the demand. The Volunteer team has been strengthened with the recruitment of several new team members.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | We have exceeded all objectives set as we have coped with huge demands without a break in our service |
| Performance of fundraising activities against objectives set |
Para 1.41 | We do not formally fund raise as our profile locally ensures that we continue to receive significant cash donations. We do, however, encourage donors to set up regular financial donations and also to complete a Gift Aid form, where appropriate. |
| Investment performance against objectives |
Para 1.41 | Not relevant |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at bank on 31/12/2022 was £65,179 |
|---|---|---|
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In order to manage the increasing complexity of the food bank operations we intend to hire a paid Food Bank Manager. We anticipate that the salary for such an individual could be in the region of £15,000. In addition we will need to provide a computer and phone at a one-off cost of approximately £750. |
|---|---|---|
| Amount of reserves held | Para 1.22 | £32,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not relevant |
| Details of fund materially in deficit |
Para 1.24 | Not relevant |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is in good financial shape and is well supported by donors and volunteers. There are no uncertainties about the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds are generated from both one-off and regular donors and one-off gifts from businesses |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not relevant |
| A description of the principal risks facing the charity |
Para 1.46 | Operationally we rely on the continuation of food and cash donations to meet our needs and the goodwill of volunteers. There are no signs of problems occurring in any of these areas. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation- Foundation Structure |
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| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed after a review of their suitability by all other Trustees. Church affiliation is a key selection issue. |
|
|---|---|---|---|
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees have established policies to cover Volunteer recruitment and training, Health and Safety, Safeguarding and GDPR. These policies are subject to annual review. Any new Trustee would be taken through these policies on joining |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is overseen by Trustees. The day to day operation of the Food Bank is overseen by a Management Committee comprising both Members and non-voting Associates. The current Committee comprises: Chairman - Trustee Operations Manager - Trustee Treasurer – Trustee Churches Representative - Trustee Administrator - Associate Secretary- Associate |
| Relationship with any related parties |
Para 1.51 | Linked with local churches and supported by a wide range of Referral Agents such as Citizens Advice, housing associations, schools and other social support organisations |
| Other |
Reference and Administrative details
| Charity name | Meon Valley Food Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1190417. |
| Charity’s principal address | WICKHAM COMMUNITY CENTRE MILL LANE WICKHAM PO17 5AL |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Michael Salter | Chairman | |||
| Jane Perrott | Operations Manager | |||
| Andrew Hallam | Treasurer | |||
| David Proud | Churches Rep. | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not relevant |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this |
Not relevant |
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| falls within the custodian charity’s objects |
|
|---|---|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not relevant |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| Full name(s) | Andrew Geoffrey Hallam | Michael Raymond Salter |
| Position (eg Secretary, Chair, etc |
Treasurer | Chairman |
| Date | 26/04/23 | 26/04/23 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indopendent Examlnor's Report Report to the trusloesl members of Meon Valley Food Bank On accounts for the year ended 31W December 2022 Charity no ifan 1190417 Sot out on pages I report lo the trustees on my examination of the accounts of the above tharity (Ihe Trust.) for the year ended 3111212022. Responsibilities and basis As the charitys trustees, you are responsible for the preparalion of the of report accounts in accordance with the requirements of the Chariti8s Acl 2011 ("the Act'l. I report in respect of my examinalion of the Tnjst's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with Ihe examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with th8 accounting records. or the accounts did not comply wilh the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th6 accounts to b8 r8ach6d. Please delete the words in the b ckets if they do not apply. Dat•: Signed: Name: el Barnfield Relevant professional qualification(s) or body (if any): Address: oaL I IER Oct 2018
Meon Valley Food Bank
Meon Valley Food Bank 1190417 Receipts and payments accounts For the period 01/01/2022 31/12/2022 To from
CC16a
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 36,865 - - - - - - - 36,865 - - - 36,865 |
Restricted funds to the nearest £ - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - |
Total funds to the nearest £ 36,865 - - - - - - - 36,865 - - - 36,865 |
Last year to the nearest £ |
||||
| 36,865 | 55,768 | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
36,865 |
55,768 | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments Rent Phone top up cards Food bank items Website fees Equipment Miscellaneous Insurance Donations given Container Gifts for clients Zoom Building work **Sub total ** |
|||||||||
| 55,768 | |||||||||
| 6,246 | - | - | 6,246 | 5,894 | |||||
| 144 | - | - | 144 | 185 | |||||
| 15,741 | - | - | 15,741 | 6,644 | |||||
| 101 | - | - | 101 | 159 | |||||
| 697 | - | - | 697 | 1,699 | |||||
| 190 | - | - | 190 | 398 | |||||
| 396 | - | - | 396 | 778 | |||||
| 7,275 | - | - | 7,275 | 1,500 | |||||
| 0 | - | - | - | 403 | |||||
| 709 | - | - | 709 | 824 | |||||
| 72 | - | - | 72 | 144 | |||||
| 0 | - | - | - | 1,793 | |||||
| 31,570 | - | - | 31,570 | 20,422 | |||||
| - - - 31,570 5,294 - 60,733 66,027 |
- - - - - - - - |
- - - - - - - - |
- - - 31,570 5,294 |
||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds 15/07/20 Cash funds this year end |
|||||||||
| 20,422 | |||||||||
| 5,294 | - | - | 5,294 | 35,346 | |||||
| - | - | - | - | - | |||||
| 60,733 | - | - | 60,733 | 25,387 | |||||
| 66,027 | - | - | 66,027 | 60,733 |
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use |
Signature Details Details donated food Details Total cash funds (agree balances with receipts and payments account(s)) Details bank balance petty cash Paypal account Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 65179 - 196 - 652 - 66,027 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Michael Salter Andrew Hallam |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 6,000 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Michael Salter | 26/04/2023 | ||
| Andrew Hallam | 26/04/2023 |
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