## **Trustees’ Annual Report for the period** **From 01 January 2022 Period start date To 31 Dec 2022 Period end date** ## **Charity name: Meon Valley Food Bank** ## **Charity registration number: 1190417.** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Meon Valley Food Bank is a church**
**led, community focused project that**
**provides emergency food and toiletries to**
**local people in crisis, throughout the**
**Meon Valley.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We provide weekly deliveries of food and**
**toiletries to individuals and families**
**referred to us who are in immediate,**
**short term or long term financial**
**hardship. We also direct clients to further**
**sources of help if required**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance on public benefit provided by**
**the Charity Commission**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Charity has a formal policy agreed by**
**the Trustees that determines the scope of**
**any grant making**| |Policy on social investment
including program related
investment|Para 1.38|**Not relevant**| |Contribution made by
volunteers|Para 1.38|**We are staffed by volunteers who**
**regularly offer one or two mornings a**
**week to receive the donations of food**
**gathered by the local community; prepare**
**the deliveries of food and deliver it**
**across the Meon Valley**| |Other||| page 1 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Demand for our service remains at a very**
**high level with fuel and food prices**
**exacerbating an already difficult situation**
**for many.**
**The move to the Wickham Community**
**Centre continues to be a huge success**
**where the improved facilities we enjoy**
**enables us to provide support to more**
**families.**
**The Meon Valley is a largely rural**
**environment with scattered villages and a**
**few small towns. During the Covid**
**restrictions we began a home delivery**
**service which was essential as many**
**clients could not leave their homes. We**
**have continued this service which now**
**accounts for around 70% of our food**
**parcel distribution. We are being asked**
**to support families across a much wider**
**geographic area than in previous years.**
**Families are referred to us by a wide**
**range of social care organisations. We**
**keep these referrals under regular review**
**with the agency to ensure we continue to**
**meet the needs of families without**
**creating dependency.**
**We supply each family with seven days’**
**worth of tinned and packaged food which**
**calls for significant levels of donations to**
**support this. This volume of food cannot**
**be collected without a vehicle which is**
**another reason for the importance of**
**home delivery.**
**A tangible benefit of our work is seen in**
**the relief, thankfulness and often tears of**
**our clients. We are thrilled when families**
**no longer require our help.**
**The community has fully engaged in**
**supporting our efforts. Individuals, local**
**organisations, churches and local**
**businesses all contribute food to support**
**our needy families. Donations from**
**individuals have declined over the period**
**for various reasons including cost of**| page 2 **living pressures but we have been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any/occasional surpluses with those, particularly in cities, whose needs are greater than ours. At Christmas we worked with local schools to provide a free school meal supplementary service during the holiday period. The take up from families required significant investment of time and money to meet the demand. The Volunteer team has been strengthened with the recruitment of several new team members.** |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**We have exceeded all objectives set as**
**we have coped with huge demands**
**without a break in our service**| |Performance of fundraising
activities against objectives
set|Para 1.41|**We do not formally fund raise as our**
**profile locally ensures that we continue**
**to receive significant cash donations.**
**We do, however, encourage donors to set**
**up regular financial donations and also to**
**complete a Gift Aid form, where**
**appropriate.**| |Investment performance
against objectives|Para 1.41|**Not relevant**| |||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash at bank on 31/12/2022 was £65,179**| |---|---|---| page 3 |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**In order to manage the increasing**
**complexity of the food bank operations**
**we intend to hire a paid Food Bank**
**Manager. We anticipate that the salary**
**for such an individual could be in the**
**region of £15,000. In addition we will need**
**to provide a computer and phone at a**
**one-off cost of approximately £750.**| |---|---|---| |Amount of reserves held|Para 1.22|**£32,000**| |Reasons for holding zero
reserves|Para 1.22|**Not relevant**| |Details of fund materially in
deficit|Para 1.24|**Not relevant**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is in good financial shape and**
**is well supported by donors and**
**volunteers. There are no uncertainties**
**about the charity continuing as a going**
**concern.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Funds are generated from both one-off**
**and regular donors and one-off gifts from**
**businesses**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not relevant**| |A description of the principal
risks facing the charity|Para 1.46|**Operationally we rely on the continuation**
**of food and cash donations to meet our**
**needs and the goodwill of volunteers.**
**There are no signs of problems occurring**
**in any of these areas.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation-**
**Foundation Structure**| page 4 ||Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed after a review of**
**their suitability by all other Trustees.**
**Church affiliation is a key selection issue.**| |---|---|---|---| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Trustees have established policies to**
**cover Volunteer recruitment and**
**training, Health and Safety,**
**Safeguarding and GDPR. These**
**policies are subject to annual review.**
**Any new Trustee would be taken**
**through these policies on joining**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is overseen by Trustees.**
**The day to day operation of the Food**
**Bank is overseen by a Management**
**Committee comprising both Members**
**and non-voting Associates. The current**
**Committee comprises:**
**Chairman - Trustee**
**Operations Manager - Trustee**
**Treasurer – Trustee**
**Churches Representative - Trustee**
**Administrator - Associate**
**Secretary- Associate**| |Relationship with any related
parties|Para 1.51|**Linked with local churches and**
**supported by a wide range of Referral**
**Agents such as Citizens Advice, housing**
**associations, schools and other social**
**support organisations**| |Other||| ## **Reference and Administrative details** |Charity name|Meon Valley Food Bank| |---|---| |Other name the charity uses|| |Registered charity number|1190417.| |Charity’s principal address|WICKHAM COMMUNITY CENTRE
MILL LANE
WICKHAM
PO17 5AL| ||| page 5 **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Michael Salter|Chairman||| ||Jane Perrott|Operations Manager||| ||Andrew Hallam|Treasurer||| ||David Proud|Churches Rep.||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Not relevant**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this|**Not relevant**| page 6 |falls within the custodian
charity’s objects|| |---|---| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not relevant**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** page 7 ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**||| |---|---|---| |**Full name(s)**|Andrew Geoffrey Hallam|Michael Raymond Salter| |**Position (eg**
**Secretary, Chair, etc**|Treasurer|Chairman| |**Date**|26/04/23|26/04/23| page 8 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indopendent Examlnor's Report Report to the trusloesl members of Meon Valley Food Bank On accounts for the year ended 31W December 2022 Charity no ifan 1190417 Sot out on pages I report lo the trustees on my examination of the accounts of the above tharity (Ihe Trust.) for the year ended 3111212022. Responsibilities and basis As the charitys trustees, you are responsible for the preparalion of the of report accounts in accordance with the requirements of the Chariti8s Acl 2011 ("the Act'l. I report in respect of my examinalion of the Tnjst's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with Ihe examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with th8 accounting records. or the accounts did not comply wilh the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th6 accounts to b8 r8ach6d. Please delete the words in the b ckets if they do not apply. Dat•: Signed: Name: el Barnfield Relevant professional qualification(s) or body (if any): Address: oaL I IER Oct 2018 **Meon Valley Food Bank** **Meon Valley Food Bank 1190417 Receipts and payments accounts For the period** 01/01/2022 31/12/2022 **To from** **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**36,865**
**-**
**-**
**-**
**-**
**-**
**-**
**-**

**36,865**
**-**
**-**
**-**
**36,865**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**36,865**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**36,865**
**-**
**-**
**-**
**36,865**||**Last year**
**to the nearest £**| ||**36,865**||||||||**55,768**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**36,865**||||||||**55,768**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**
Rent
Phone top up cards
Food bank items
Website fees
Equipment
Miscellaneous
Insurance
Donations given
Container
Gifts for clients
Zoom
Building work
**_Sub total_ **|||||||||| ||||||||||**55,768**| ||||||||||| ||6,246||**-**||**-**||**6,246**||**5,894**| ||144||**-**||**-**||**144**||**185**| ||15,741||**-**||**-**||**15,741**||**6,644**| ||101||**-**||**-**||**101**||**159**| ||697||**-**||**-**||**697**||**1,699**| ||190||**-**||**-**||**190**||**398**| ||396||**-**||**-**||**396**||**778**| ||7,275||**-**||**-**||**7,275**||**1,500**| ||0||**-**||**-**||**-**||**403**| ||709||**-**||**-**||**709**||**824**| ||72||**-**||**-**||**72**||**144**| ||0||**-**||**-**||**-**||**1,793**| ||**31,570**||**-**||**-**||**31,570**||**20,422**| ||**-**
**-**
**-**
**31,570**
**5,294**
**-**
**60,733**
**66,027**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**31,570**
**5,294**||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds 15/07/20**
**_Cash funds this year end_**|||||||||| ||||||||||**20,422**| ||||||||||| ||**5,294**||**-**||**-**||**5,294**||**35,346**| ||**-**||**-**||**-**||**-**||**-**| ||**60,733**||**-**||**-**||**60,733**||**25,387**| ||**66,027**||**-**||**-**||**66,027**||**60,733**| page 10 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Signature
**Details**
**Details**
donated food
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
bank balance
petty cash
Paypal account
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**65179**
**-**
**196**
**-**
**652**
**-**
**66,027**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Michael Salter
Andrew Hallam|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**6,000**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Michael Salter|**26/04/2023**| |||Andrew Hallam|**26/04/2023**| page 11