Trustees’ Annual Report for the period
From 01 September 2022 Period start date To 31 August 2023 Period end date
Charity name: MADEX - MADAGASCAR MEDICAL EXPEDITIONS
Charity registration number: 1190415
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document. |
Para 1.17 | For the public benefit, the relief and assistance of people in need, in Madagascar, who are the victims of Neglected Tropical Diseases, by researching, treating and delivering health education. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Planning expeditions to Madagascar to deliver health education, treatment and to research Neglected Tropical Diseases. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Para 1.18 | In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
|---|---|---|
| Other | We are grateful to our colleagues in Madagascar for their ongoing commitment and support in helping MADEX to deliver its objectives to improve the education and health of people in Madagascar. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year’s activities have involved planning a research and health expedition in collaboration with the Ministry of Health of Madagascar. Due to availability of resources and planned activities from national programmes in Madagascar, the planned 2023 expedition was delayed and re-scheduled for 2024. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
See above (in summary of main achievements). |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We were able to receive sufficient funds between to cover the cost of a research expedition thereby achieving our objectives. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of this financial period, MADEX had a total of £2,886 in funds. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Every year £1000 is held as reserve in the form of a contingency fund for expeditions. |
| Amount of reserves held | Para 1.22 | £1000 (this is part of the £2,886) |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A. There are no funds that are materially in deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | MADEX receives funds primarily through small research and expedition grants. The funding landscape gives ongoing concerns about the charity continuing. We are committed to our purpose and as such, we are moving towards local leadership in this area of Madagascar, to ensure that the project can be delivered in our absence. We have also explored additional fundraising activities (e.g. donations via Just-giving). |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | All funds are held directly in the MADEX bank account (Co-op community account). All funds received were received via charitable donations from Weddings. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A. No funds are held in investments. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO - ASSOCIATION |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Charity trustees Hannah Russell, Cortland Linder, Stephen Spencer retired by rotation from office as per the governing document section 13. Charity trustees Hannah Russell, Cortland Linder, Stephen Spencer were chosen as trustees and reappointed by discussion and unanimous agreement of the remaining trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees are provided with a copy of the charity governing document, a copy of the annual report and a statement of account. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity consists of 7 trustees, with quarterly meetings to discuss the objectives and progress of the charity. Tasks are agreed and delegated fairly to each trustee. In organising disease research and management expeditions, trustees coordinate with other charities and organisations, such as the Ministry of Health Madagascar, Liverpool School of Tropical Medicine and the Institut Pasteur. |
| Relationship with any related parties |
Para 1.51 | There are no official relationships with other related parties. |
| Other | N/A |
Reference and Administrative details
MADEX - Madagascar Medical Expeditions
Charity name
| Other name the charity uses | |
| Registered charity number | 1190415 |
| Charity’s principal address | Garden Flat, 119 Cromwell Road, St. Andrews, Bristol BS6 5EX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|---|
| Dr Stephen Spencer | |||||
| Dr Isla Young | |||||
| Dr James Penney | |||||
| Dr Cortland Linder | |||||
| Dr Hannah Russell | |||||
| Dr Kate Hyde | |||||
| Dr Caitlin Sheehy |
– Corporate trustees names of the directors at the date the report was approved Director name N/A
| Name of trustees holding title to property belonging to the charity | Name of trustees holding title to property belonging to the charity | Name of trustees holding title to property belonging to the charity |
|---|---|---|
| Trustee name | Dates acted if not for whole year | |
| N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
N/A Name of chief executive or names of senior staff members (Optional information) N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Dr Hannah Russell | ||
| Trustee | ||
| 28.05.2024 | ||
| 28.05.2024 |
MADEX - MADAGASCAR MEDICAL EXPEDITIONS
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1190415
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Recei ts and a ments accounts p p y
CC16a
For the period 1-Sep-22 31-Aug-23 To from
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
| Section A Receipts and payments Unrestricted |
Section A Receipts and payments Unrestricted |
Restricted | Endowment | ||
|---|---|---|---|---|---|
| to the nearest £ A1 Receipts Donations Oct 2022 5,575 - - - 5,575 funds Sub total(Gross income for AR) |
to the nearest £ - - - - - funds |
to the nearest £ - - - - - funds |
Total funds to the nearest £ 5,575 - - - - 5,575 |
Last year to the nearest £ |
|
| Donations Oct 2022 | 5,575 | - | - | 5,575 | - |
| - | |||||
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| Sub total(Gross income for AR) | 5,575 |
- | - | 5,575 | - |
| - - Sub total - Total receipts 5,575 A2 Asset and investment sales, (see table). |
- - - - |
- - - - |
- - - 5,575 |
||
| - | |||||
| - | |||||
| - | |||||
| - | - | 5,575 | - |
| A2 Asset and investment sales, | |||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| (see table). | |||||||||||||||||||
| - | - | - | - | - | |||||||||||||||
| - | - | - | - | - | |||||||||||||||
| Sub total | - | - | - | - | - | ||||||||||||||
| **Total receipts ** | 5,575 | - | - | 5,575 | - |
| A3 Payments Madagascar Expedition Costs 5,282 - - - |
A3 Payments Madagascar Expedition Costs 5,282 - - - |
- - - - - |
- - - - - |
5,282 - - - - |
|
|---|---|---|---|---|---|
Madagascar Expedition Costs |
5,282 | - | - | 5,282 | - |
| - | - | - | - | ||
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - |
07/03/2024
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| - | - | - | - | - | ||||||||||||||||||
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| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| **Sub total ** | 5,282 | - | - | 5,282 | - | |||||||||||||||||
| A4 Asset and investment | ||||||||||||||||||||||
| purchases, (see table) | ||||||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| **Sub total ** | - | - | - | - | - | |||||||||||||||||
| **Total payments ** | 5,282 | - | - | 5,282 | - | |||||||||||||||||
| **Net of receipts/(payments) ** | 293 | - | - | 293 | - | |||||||||||||||||
| A5 Transfers between funds | - | - | - | - | - | |||||||||||||||||
| A6 Cash funds last year end | 2,593 | - | - | 2,593 | - | |||||||||||||||||
| **Cash funds this year end ** | 2,886 | - | - | 2,886 | - | |||||||||||||||||
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details Coop community direct bank account Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 2,886 - 2,886 OK Unrestricted funds Unrestricted funds |
to nearest £ - - - - OK Restricted funds Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds |
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B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
| Details Details Details |
to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs |
to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - |
to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | - | ||
| - | - | ||
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| - | - | ||
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| - | - |
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B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details Signature |
- - - - - Print Name JAMES PENNEY STEPHEN SPENCER Fund to which liability relates Amount due (optional) |
When due (optional) |
|---|---|---|
| Date of approval |
||
| 11.6.24 | ||
| 11.6.24 | ||
07/03/2024
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