## **Trustees’ Annual Report for the period** **From 01 September 2022 Period start date To 31 August 2023 Period end date** **Charity name: MADEX - MADAGASCAR MEDICAL EXPEDITIONS** ## **Charity registration number: 1190415** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|For the public benefit, the relief and
assistance of people in need, in
Madagascar, who are the victims of
Neglected Tropical Diseases, by
researching, treating and delivering health
education.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Planning expeditions to Madagascar to
deliver health education, treatment and to
research Neglected Tropical Diseases.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.|Para 1.18|In planning our activities for the year, we
kept in mind the Charity Commission’s
guidance on public benefit at our trustee
meetings.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |---|---|---| |Other||We are grateful to our colleagues in
Madagascar for their ongoing commitment
and support in helping MADEX to deliver its
objectives to improve the education and
health of people in Madagascar.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year’s activities have involved planning
a research and health expedition in
collaboration with the Ministry of Health of
Madagascar.
Due to availability of resources and planned
activities from national programmes in
Madagascar, the planned 2023 expedition
was delayed and re-scheduled for 2024.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
See above (in summary of main
achievements).| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We were able to receive sufficient funds
between to cover the cost of a research
expedition thereby achieving our objectives.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of this financial period, MADEX
had a total of £2,886 in funds.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Every year £1000 is held as reserve in the
form of a contingency fund for expeditions.| |Amount of reserves held|Para 1.22|£1000 (this is part of the £2,886)| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A. There are no funds that are materially
in deficit.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|MADEX receives funds primarily through
small research and expedition grants. The
funding landscape gives ongoing concerns
about the charity continuing. We are
committed to our purpose and as such, we
are moving towards local leadership in this
area of Madagascar, to ensure that the
project can be delivered in our absence. We
have also explored additional fundraising
activities (e.g. donations via Just-giving).| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|All funds are held directly in the MADEX
bank account (Co-op community account).
All funds received were received via
charitable donations from Weddings.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A. No funds are held in investments.| |A description of the principal
risks facing the charity|Para 1.46|| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO - ASSOCIATION| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Charity trustees Hannah Russell, Cortland
Linder, Stephen Spencer retired by rotation
from office as per the governing document
section 13.
Charity trustees Hannah Russell, Cortland
Linder, Stephen Spencer were chosen as
trustees and reappointed by discussion and
unanimous agreement of the remaining
trustees.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New trustees are provided with a copy of the
charity governing document, a copy of the
annual report and a statement of account.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity consists of 7 trustees, with
quarterly meetings to discuss the objectives
and progress of the charity. Tasks are
agreed and delegated fairly to each trustee.
In organising disease research and
management expeditions, trustees
coordinate with other charities and
organisations, such as the Ministry of Health
Madagascar, Liverpool School of Tropical
Medicine and the Institut Pasteur.| |Relationship with any related
parties|Para 1.51|There are no official relationships with other
related parties.| |Other||N/A| ## **Reference and Administrative details** MADEX - Madagascar Medical Expeditions Charity name ||| |---|---| |Other name the charity uses|| |Registered charity number|1190415| |Charity’s principal address|Garden Flat, 119 Cromwell Road, St. Andrews, Bristol BS6
5EX| ||| ## **Names of the charity trustees who manage the charity** ||1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee (if any)**| |---|---|---|---|---|---| |||Dr Stephen Spencer|||| |||Dr Isla Young|||| |||Dr James Penney|||| |||Dr Cortland Linder|||| |||Dr Hannah Russell|||| |||Dr Kate Hyde|||| |||Dr Caitlin Sheehy|||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A |Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity| |---|---|---| |**Trustee name**|**Dates acted if not for whole year**|| |N/A||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** N/A **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| |||| ||Dr Hannah Russell|| |||| ||Trustee|| ||28.05.2024|| ||28.05.2024|| ## **MADEX - MADAGASCAR MEDICAL EXPEDITIONS** **----- Start of picture text -----**
1190415
**----- End of picture text -----**
## **Recei ts and a ments accounts p p y** **CC16a** **For the period** 1-Sep-22 31-Aug-23 **To from** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** |**Section A Receipts and payments**
**Unrestricted**|**Section A Receipts and payments**
**Unrestricted**|**Restricted**|**Endowment**||| |---|---|---|---|---|---| |**to the nearest £**
**A1 Receipts**
Donations Oct 2022
**5,575**
**-**
**-**
**-**
**5,575**

**funds**
**_Sub total_**_(Gross income for AR)_||**to the nearest £**
**-**
**-**
**-**
**-**
**-**

**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**

**funds**|**Total funds**
**to the nearest £**
**5,575**
**-**
**-**
**-**
**-**
**5,575**|**Last year**
**to the nearest £**| |Donations Oct 2022|**5,575**|**-**|**-**|**5,575**|**-**| |||||**-**|| ||||||| ||||||| ||||||| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**5,575**
|**-**|**-**|**5,575**|**-**| |**-**
**-**
**_Sub total_ -**
**_Total receipts_ 5,575**
**A2 Asset and investment sales,**
**(see table).**||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**5,575**|| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| |||**-**|**-**|**5,575**|**-**| |**A2 Asset and investment sales,**|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||||||||||||| |||**-**||||**-**||||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**||||**-**||||**-**|| |**_Sub total_**||**-**||||**-**||||**-**||||**-**||||**-**|| ||||||||||||||||||||| |**_Total receipts_ **||**5,575**||||**-**||||**-**||||**5,575**||||**-**|| |**A3 Payments**
Madagascar Expedition Costs
**5,282**
**-**
**-**
**-**|**A3 Payments**
Madagascar Expedition Costs
**5,282**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**5,282**
**-**
**-**
**-**
**-**|| |---|---|---|---|---|---| |
Madagascar Expedition Costs|**5,282**|**-**|**-**|**5,282**|**-**| |||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| 07/03/2024 1 |||**-**||||**-**|||||**-**|||||**-**||||**-**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**-**||||**-**|||||**-**|||||**-**||||**-**||| |||**-**||||**-**|||||**-**|||||**-**||||**-**||| |||**-**||||**-**|||||**-**|||||**-**||||**-**||| |**_Sub total_ **||**5,282**||||**-**|||||**-**|||||**5,282**||||**-**||| |||||||||||||||||||||||| |**A4 Asset and investment**||||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||||| |||**-**|||||**-**|||||**-**||||**-**||||**-**||| |||**-**|||||**-**|||||**-**||||**-**||||**-**||| |**_Sub total_ **||**-**|||||**-**|||||**-**||||**-**||||**-**||| |||||||||||||||||||||||| |**_Total payments_ **||**5,282**|||||**-**|||||**-**||||**5,282**|||||**-**|| |||||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**293**||||**-**|||||**-**|||||**293**||||**-**||| |**A5 Transfers between funds**||**-**||||**-**|||||**-**|||||**-**||||**-**||| |**A6 Cash funds last year end**||**2,593**||||**-**|||||**-**|||||**2,593**||||**-**||| |**_Cash funds this year end_ **||**2,886**||||**-**|||||**-**|||||**2,886**||||**-**||| |||||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
Coop community direct bank account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**2,886**
**-**
**2,886**
OK
**Unrestricted**
**funds**
**Unrestricted**
**funds**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**| 07/03/2024 2 ## **B2 Other monetary assets** ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** |**Details**
**Details**
**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| 07/03/2024 3 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |**Details**
Signature|**-**
**-**
**-**
**-**
**-**
Print Name
JAMES PENNEY
STEPHEN SPENCER
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**When due**
**(optional)**| |---|---|---| |||| |||| |||| |||| |||| |||Date of
approval| |||11.6.24| |||11.6.24| |||| 07/03/2024 4