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2022-08-31-accounts

Trustees’ Annual Report for the period

From 01 September 2021 Period start date To 31 August 2022 Period end date

Charity name: MADEX - MADAGASCAR MEDICAL EXPEDITIONS

Charity registration number: 1190415

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document.		 Para 1.17 For the public benefit, the relief and
assistance of people in need, in
Madagascar, who are the victims of
Neglected Tropical Diseases, by
researching, treating and delivering health
education.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Annual expedition to Madagascar to deliver
health education, treatment and to research
Neglected Tropical Diseases.
In June 2022 an expedition was carried out
to Marolambo, Madagascar, with a focus on
health education including training local
teachers to continue to deliver health
education throughout the year. The
expedition was primarily led by local
Malagasy doctors to facilitate ongoing
leadership of future expeditions. Focus
groups and qualitative educational research
was carried out within the communities to
better understand health and education
needs.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.		 Para 1.18 In planning our activities for the year, we
kept in mind the Charity Commission’s
guidance on public benefit at our trustee
meetings.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 N/A
Other We are grateful to our colleagues in
Madagascar for their ongoing commitment
and support in helping MADEX to deliver its
objectives to improve the education and
health of people in Madagascar.
Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 In June 2022 MADEX carried out a
successful expedition to Marolambo,
Madagascar. The expedition focussed on
training local teachers to deliver health
education. By this ‘Teach the Teachers’
method, health education will continue to be
delivered throughout the year. This will
ensure that this community, which is known
to have a high health burden due to
Neglected Tropical Diseases, will continue to
benefit from health education throughout the
year.
The expedition was led by local Malagasy
doctors. This represents a successful
transition of team leadership from earlier
expeditions, which were primarily led by UK
team-members. This transition benefits both
the Malagasy doctors involved, giving them
opportunities for experience and career
development, and in addition improves the
sustainability of the project, thus further

benefiting the community as a whole.

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 See above (in summary of main
achievements).
Performance of fundraising
activities against objectives
set		 Para 1.41 We were able to fundraise sufficient funds to
pay for the 2022 expedition, thereby
achieving our objectives (see section below
for further details regarding fundraising).
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of this financial period, MADEX
had a total of £2,593 in funds.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Every year £1000 is held as reserve in the
form of a contingency fund for expeditions.
Amount of reserves held Para 1.22 £1000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A. There are no funds that are materially
in deficit.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 MADEX receives funds primarily through
small research and expedition grants. The
number of eligible grants has reduced since
the pandemic. The funding landscape gives
ongoing concerns about the charity
continuing. We are committed to our
purpose and as such, we are moving
towards local leadership in this area of
Madagascar, to ensure that the project can
be delivered in our absence.

Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal Para 1.47 £1000 grant from British Society of

sources of funds (including
any fundraising)		 Immunology (BSI) in an education-based
expedition grant;
£5000 grant from the Rivers Foundation for
health promotion in Madagascar
£1784 from donations
£1500 from Liverpool School of Tropical
Medicine for supporting and purchasing
equipment required for an MSc student
project
All funds are held directly in the MADEX
bank account (Co-op community account).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A. No funds are held in investments.
A description of the principal
risks facing the charity		 Para 1.46 The charity primarily receives income
through small research and expedition
grants. As a result of the COVID-19
pandemic, the number of eligible grants has
been significantly impacted.
Both COVID-19 and the funding landscape
are ongoing concerns to the charity’s
activities. We are committed to our purpose
and as such, moving forward we will focus
on local leadership for health education in
the local area of Madagascar, to ensure that
health education can be delivered in our
absence.
Note as MADEX has no financial
commitments, there are no financial risks to
the charity. There is only a risk to the
operational capacity of the charity due to
limited income and restricted travel.
Other Please note this is an updated return from
the previous return submitted May 2023. An
error was noticed in the previous submitted

accounts. After discussion with the charity commission, we were advised to resubmit the annual report and annual accounts. This is the reason for the apparent delay in the return submission.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO - ASSOCIATION
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation (CIO)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Charity trustees Isla Young, Caitlin Sheehy
and Kate Hyde retired by rotation from office
as per the governing document section 13.
Isla Young, Caitlin Sheehy and Kate Hyde
were chosen as trustees and reappointed by
discussion and unanimous agreement of the
remaining trustees.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 New trustees are provided with a copy of the
charity governing document, a copy of the
annual report and a statement of account.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity consists of 7 trustees, with
quarterly meetings to discuss the objectives
and progress of the charity. Tasks are
agreed and delegated fairly to each trustee.
In organising disease research and
management expeditions, trustees
coordinate with other charities and
organisations, such as the Ministry of Health
Madagascar, Liverpool School of Tropical
Medicine and the Institut Pasteur.
Trustees lead expeditions of UK and
Malagasy doctors who participate in
schistosomiasis research and management.
Relationship with any related
parties		 Para 1.51 There are no official relationships with other
related parties.
Other N/A

Reference and Administrative details

Charity name MADEX - Madagascar Medical Expeditions
Other name the charity uses
Registered charity number 1190415
Charity’s principal address Garden Flat, 119 Cromwell Road, St. Andrews, Bristol BS6
5EX

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not
for whole year		 Name of
person (or
body) entitled
to appoint
trustee (if any)
Dr Stephen Spencer
Dr Isla Young
Dr James Penney
Dr Cortland Linder
Dr Hannah Russell
Dr Kate Hyde
Dr Caitlin Sheehy

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity Name of trustees holding title to property belonging to the charity Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

N/A Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Please note this is an updated return from the previous return submitted May 2023. An error was noticed in the previous submission. Once identified, we spoke to the charity commission, and we were advised to resubmit the annual report and annual accounts. This is the reason for the apparent delay in the return submission.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg
Secretary, Chair,
etc)
Date
Dr Stephen Spencer
Trustee
15.05.2023 –
updated 29.06.2024
15.05.2023 –
updated 29.06.2024

MADEX - MADAGASCAR MEDICAL EXPEDITIONS

1190415

Recei ts and a ments accounts p p y

CC16a

For the period 1-Sep-21 31-Aug-22 To from

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts to the nearest £
Unrestricted
funds		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £		 Last year
to the nearest £
Donations 1,703 - - 1,703 -
Grant: BS 1,000 - - 1,000 -
Grant: Rivers Foundation
p
p		 5,000 - - 5,000 -
payment: MScproject support 1,500 - - 1,500 -
Reimbursements 6 - - 6 -
Justgivingdonations - Aug2022 171 - - 171 -
- - - - -
- - - - -
Sub total(Gross income for AR) 9,380
 - - 9,380 -
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
**Total receipts ** 9,380 - - 9,380 -
A3 Payments
Website cost
19
Madagascar Expedition 2022 costs
7,830
-
-
-		 A3 Payments
Website cost
19
Madagascar Expedition 2022 costs
7,830
-
-
-		 -
-
-
-
-		 -
-
-
-
-		 19
7,830
-
-
-

Website cost		 19 - - 19 -
Madagascar Expedition 2022 costs 7,830 - - 7,830 -
- - - - -
- - - - -
- - - - -

07/03/2024

1

- - - - -
- - - - -
- - - - -
- - - - -
Sub total 7,849 - - 7,849 -
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
**Sub total ** - - - - -
**Total payments ** 7,849 - - 7,849 -
**Net of receipts/(payments) ** 1,531 - - 1,531 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,062 - - 1,062 -
**Cash funds this year end ** 2,593 - - 2,593 -

Section B Statement of assets and liabilities at the end of the period

Categories
unds		 Details
Coop community direct bank account
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
2,593
-
2,593
OK
Unrestricted
funds
Unrestricted
funds		 to nearest £
-
-
-
-
OK
Restricted
funds
Restricted
funds		 to nearest £
Endowment
funds
-
-
-
-
OK
Endowment
funds

B1 Cash funds

07/03/2024

2

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

Details
Details
Details		 to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs		 to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-		 to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -

07/03/2024

3

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Signature		 -
-
-
-
-
Print Name
JAMES PENNEY
STEPHEN SPENCER
Fund to which
liability relates
Amount due
(optional)		 When due
(optional)
Date of
approval
29.6.24
29.6.24

07/03/2024

4