2024-03-31-accounts

Trustees’ Annual Report for the period

From 1st April 2023 To 31st March 2024

Charity name: Christmas For CAMHS

Charity registration number: 1190353

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1) For the public benefit, to ensure children and young people being treated in mental health units - particularly but not exclusively Child and Adolescent Mental Health Services (CAMHS) - across the UK, know they are remembered at Christmas. This will primarily but not exclusively be achieved by sourcing and arranging the supply of gifts to these units to be distributed to the children around Christmas time. This may involve the direct purchase of gifts, or the distribution of gifts purchased by others for this purpose. 2) To promote awareness of children and young people being treated in mental health units - particularly but not exclusively Child and Adolescent Mental Health Services (CAMHS) - across the UK for the public benefit, with the focus of using this awareness to fundraise towards advancing (1).
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Christmas For CAMHS provides special Christmas gifts every year for children and young people who are inpatients in child and adolescent mental health (CAMHS) wards across the UK over the Christmas holiday period. We want to make children and young people who are inpatients over the festive season feel thought-about, special and included - our individual gifts for each young person to keep, as well as gifts for their ward, help us to do this. We achieve this by fundraising, primarily receiving donations from members of the public, but also small grants and corporate donations. We use these funds to buy gifts in bulk, and to pay for the shipping of these gifts to hospitals. We also receive donations of gifts from members of the public, (mostly purchased from our Amazon wish list and sent directly to us), for us to package with the gifts our funds have purchased, and send to the CAMHS units.

We contact every CAMHS unit in the UK in advance of Christmas, to ensure we have up to date information on where to send the gifts, how many gifts to send, and ask for their requests on the type of gifts their young people would most like to receive. We have a mailing list of CAMHS staff, and if we do not hear back from a CAMHS unit in response to our email, we telephone the unit. In the rare cases that we cannot reach a unit, we send a selection of suitable gifts according to the number of beds listed on the unit’s website. CAMHS staff use our gift request form to make specific requests, such as for particular games or particular themed items that would be popular with their inpatients. We use information about units to ensure we send suitable gifts, such as the age and gender of the children and young people, and whether the ward is specifically for young people with learning disabilities. We ensure we reach every CAMHS unit in the UK by liaising with NHS England, which holds information on all the NHS and private CAMHS units in England, and with equivalent bodies in Wales, Scotland and Northern Ireland, and with the Royal College of Psychiatrists’ Quality Network for Inpatient CAMHS, who have kindly updated us about new hospitals. We ensure the safety of our gifts by consulting with CAMHS staff on the suitability of gifts. We maintain a robust list of items that we do not provide due to the potential risk that young people in distress could use them to hurt themselves or others, such as items with batteries, and spiral-bound notebooks. In addition to this, we specifically ask CAMHS staff at each unit if any gifts are not suitable, as we have learned that different CAMHS units have different safety requirements, to meet the needs of their different patient groups. We enable CAMHS staff (who are best-placed to risk assess the gifts as they know the children and young people in their care and specific risks relating to them and their environment) to check all gifts for suitability and safety, as we do not wrap the gifts. We provide wrapping paper and gift tags for staff to gift wrap after they have checked the gifts. The vast majority of CAMHS staff tell us that their ward or hospital does not receive any other gifts in addition to the gifts from Christmas For CAMHS.

		Occasionally we are contacted by individuals or small organisations who would like to donate gifts to a CAMHS unit. We have information on our website about how best to do this, and a map of the CAMHS units in the UK, so that the public can find a CAMHS unit nearest to them. We have occasionally linked individuals or small organisations with specific CAMHS units, with the prior consent of CAMHS unit staff to share their details. This helps others to achieve a charitable purpose, increases the gifts received by CAMHS units, and helps raise awareness.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are aware of the guidance issued by the Charity Commission on public benefit. Our purpose is for the benefit of children and young people in CAMHS units, we believe these children and young people derive benefit from receiving gifts and knowing they are thought about during the Christmas period; we specifically select gifts to be beneficial to their wellbeing such as sensory toys, self-care items, and activities to provide occupation and fulfilment such as crafts. We believe the children and young people also benefit from gifts to help them collectively celebrate Christmas in a non-religious way, such as items to decorate wards, and the mental wellbeing advent calendar. We collect feedback from mental health and education staff at CAMHS units to ensure our work achieves this purpose and review our processes to optimise this. The trustees carry out the purpose by organising the collection of funds, organising volunteers, and arranging the purchase and distribution of gifts. In 2023-24 we had no employees on a payroll, but employed a freelance project manager who we paid per hour to help carry out the charity’s activities. Other activities were carried out by the trustees and by volunteers coordinated by the freelance project manager.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable.

Contribution made by volunteers	Para 1.38	We were wonderfully supported by approximately 60 volunteers, known as “Volunteer Elves.” Some elves volunteered with a wide range of remote tasks including contacting media, writing press releases, creating social media content, administrative tasks, finding suitable gifts, contacting CAMHS units, and others volunteered packing gift parcels in Bath on the 30th and 31st November 2023. Some Elves did both types of volunteering.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	For Christmas 2023 we sent 1361 individual gifts to over 130 CAMHS wards (every ward in the UK), and ward gifts to each of those too, including items such as sports equipment, board games and jigsaws. We also sent activities and Christmas decorations to all wards, and 107 wards requested and received the mental wellbeing advent calendar, created by Sam Layton. We also sent 1285 small fidget toys, enough for one for every young person. Units reported that favourites this year were cuddly toys, card games,notebooks, jigsaws and all arts and crafts. This year we ran a Paper Chain Project, where members of the public sent cut out paper chain strips with cracker jokes on them. These were assembled by young people in hospital, helping the young people feel connected to the world outside the ward. This idea was suggested by two young volunteers who have lived experience of inpatient CAMHS admission. We sent 52 bigger gifts for young people in particular need, such as those with no family support. Units tell us the gifts make a particularly marked difference to these young people. CAMHS units do not give us identifying details for these young people, only details to help choose gifts, such as age and specific interests. Here’s some of the feedback we received this year: “A big thank you to all who are donating. Paediatric medical wards get huge amounts of donated gifts and CAMHS units

are forgotten. This is an amazing charity. My daughter loved her gift at her unit." - Parent “The young people loved the jokes written by others, this made them feel like people cared and people were thinking about them. The range and quality of the presents were great and something the young people were very grateful for” - Ward "The young people really appreciated the gifts, they were all excited and thankful for you all for organising this. Cannot express enough how amazing this was for our young people.” - Ward “Your gifts are enormously appreciated, this is actually hard to put into words!!!” - Ward “Thank you to Christmas for CAMHS. It helps enhance the young people’s stay, knowing that people care about them at a difficult time in their lives” - Ward "A huge thank you - you are all awesome and the impact of these gifts on the young people and the atmosphere of the ward as a whole is the greatest gift." - Ward "Thank you so much. It's been a really meaningful and important support for our young people!" - Ward In terms of the benefit to wider society, many people that are unfamiliar with CAMHS are unaware that CAMHS units were less likely to receive donations than other children's medical hospitals/wards. Our social media and featuring in local press makes this issue more well known among mainstream society and not just those who have been supported by CAMHS.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We aimed to send gifts to every child and young person in a CAMHS unit in the UK. We believe this was achieved (a couple of units chose to only receive small sensory toys, decorations and craft activities, as they receive a number of other donations).

Performance of fundraising activities against objectives set	Para 1.41	2023-2024 was a relatively less successful year for fundraising than the previous year, with £10,797 (including gift aid) raised mainly from individual giving via our JustGiving page. This was roughly as expected - we feared this would be even lower due to the cost of living crisis and had prepared ourselves for this. We didn’t have many supporters run fundraising events this year, though a few organisations did donate in lieu of a work Secret Santa, but we will endeavour to increase this next year.
Other		We were grateful to be offered space at St Mary’s Catholic Church Hall in Bath for our gift packing weekend. We would like to extend our thanks to St Mary’s Catholic Church for the use of the space. We would also like to thank the Proper Mental Podcast for inviting trustee Ro Bevan to talk about Christmas for CAMHS on the show, as well as Noel McDermott for inviting us to be featured again on the Noel McDermott Well-being Show. We also thank all of our Volunteer Elves, without whom the charity’s work would not be possible.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a comfortable financial position to enable us to plan ahead for Christmas 2024 and increase our spending at Christmas where required to further achieve our aims. We spent £14,473 for Christmas 2023 overall, slightly lower than the year before, due to some annual bills being paid after the end of the financial year on this occasion. We plan to continue a similar level of funding in the coming years.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves to cover our minimum expenses (insurance, accountancy, web hosting, staffing) plus enough to support one Christmas, to enable us to continue operations as normal if fundraising is poor.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	Not applicable.
Details of fund materially in deficit	Para 1.24	Not applicable.

Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties; we intend to continue as we have been into 2024-25.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main fundraising for 2023-24 was conducted through JustGiving fundraising website, collecting donations from members of the public. We also received some donations through PayPal giving. We also received donations from organisations such as Vitol Services Ltd, Abbey Medical Centre, Lotto Social and The H Foundation.
A description of the principal risks facing the charity	Para 1.46	As 2023-2024 was an acceptable year for fundraising, we are in a secure financial position for 2024-25, and have the funds to carry out the same activities for Christmas 2024 and beyond. There is a small risk of individual giving continuing to be less successful but we are aware of this and have solutions in place.
Other

Structure, Governance and Management

Description of charity’s trusts:		Not applicable
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Christmas For CAMHS is a Charitable Incorporated Organisation.

Trustee selection Para 1.25 To be reviewed when we next select new trustees. There are methods including no specific people or bodies entitled to appoint trustees. details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Reference and Administrative details

Charity name	Christmas For CAMHS
Other name the charity uses	(known as Xmas 4 CAMHS on Twitter)
Registered charity number	1190353
Charity’s principal address	8 Charlcombe View Road, Bath BA1 6JY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Rosanna Bevan		Whole year	Not applicable
Matt Glanville		Whole year	Not applicable
Lauren Nathan-Lane		Whole year	Not applicable

Corporate trustees – not applicable Name of trustees holding title to property belonging to the charity - not applicable

Funds held as custodian trustees on behalf of others - not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature

Full name(s): Rosanna Bevan

Signature

Full name(s): Matthew Glanville

Position (eg Secretary, Chair, etc): trustees

Date: 12 / 01 / 2025

CHRisfMAS FOR CAMHS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

Chrlstm•s For CAMHS Contert* P•9• Charfty Detslls Approval Accountants. Report Profft and Loss Account Balance Sheet

Chrlstmas For CAMHS Charlty Detalls For Th• Yoor Endad 31 March 2024 Trust•ès Dr R Bevan Ms L Nathan-Lane Mr M Glanville Accountants CharltoTh Baker 7-7c Snuff Street Devlzes W1￿h￿re SNIO IDU

Chrlstmas For CAMHS A¢counts Approval Statement For The Year Ended 31 March 2024 I approve these unaudited accounts which comprise a Profit and Loss Account, Balance Sheet and related notes. acknowledge my ￿$￿nsIbIlIty for the accounts Includlng the provision of all the Information ind explanation5 ne￿Sary for the completion. Slgned

Christmas For CAMHS A¢¢•untants' Report For The Ye•r Ended 31 March 2024 We have prepared the accounts from the a¢tounting records, Informatlon and explanotions provided to us. This report is made to you in attordance wlth the terms of our engagement. Our work has been undertaken to enable us to prepare the accounts on your beha￿ and for no other purpose. To the fullest extent permtied by lav4, we do not aC￿pt or assume responslblllty to anyone other than the dleDt, for our work or for this rep)rt. You have approved and acknowledged your responsibility frjr these accounts. We have noi been Instructed to (Yjmplete an audlt of the accounts. For thi5 rea50n, we have not verlfled the accuracy or completeness of ihe accounting words, Inforniation or explana￿On5 you have provided. Therefore we do not express any oplnlon on the accounts. s19r￿d cK,ll , £ JthJ 301.,) 2015 Charlton Baker 7-7c Snuff street Devizes Wiltshire 5NIO IDU CHARLTON BAKER LIMITED Chartered Accounlanls 7-7c SnufF Sl. Devizes, Wiltshire SN10 1 JPIJ Telephone.. [phone] Cornpany No.. 07179787 Page 3

Chri#tm•* For CAMHS Profit and Loss Account For The Year Ended 31 March 2024 2024 2023 Tumover DonatlQll5 received 10,797 18,307 Cost of Sales Gift donated Consultancy fee5 Premlses costs 8,841 3,953 60 8,216 4,345 12,854 12,561 GROSS PROFIT (1057) 5,746 Expendlture Computer and IT consumables Insurance Packaginy Accountsncy fees 173 372 803 546 494 674 1,259 521 1,894 2,948 NET LOSS (3,951) 2,798 P4ge 4

Chrlstm•$ For CAMHS Balance Sheet As At 31 Marth 2024 2024 2023 Notss CURRENT ASs￿s Cash at bank and in hand 30,410 33,815 CVRREfff UABILITEES Accruals and deferred income 1,051 504 NET CURRENT ASSETS 29.359 33.311 TOTAL ASSETS LESS CURRENT LIABILITIES 29,359 33,311 NEf ASSETS 29,359 33,311 CAPITAL ACCOUMT Balance at l April 2023 PmfiVILossl for the pe￿0d/year 33,310 13,9511 30,513 2,798 Balanee Carried Forward 29,359 33,311 Page 5