## **Trustees’ Annual Report for the period** ## **From 1st April 2023 To 31st March 2024** ## **Charity name: Christmas For CAMHS** ## **Charity registration number: 1190353** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in its
governing document|Para 1.17|1) For the public benefit, to ensure children and young
people being treated in mental health units - particularly but
not exclusively Child and Adolescent Mental Health Services
(CAMHS) - across the UK, know they are remembered at
Christmas. This will primarily but not exclusively be achieved
by sourcing and arranging the supply of gifts to these units to
be distributed to the children around Christmas time. This
may involve the direct purchase of gifts, or the distribution of
gifts purchased by others for this purpose.
2) To promote awareness of children and young people
being treated in mental health units - particularly but not
exclusively Child and Adolescent Mental Health Services
(CAMHS) - across the UK for the public benefit, with the
focus of using this awareness to fundraise towards
advancing (1).| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
and 1.19|Christmas For CAMHS provides special Christmas gifts
every year for children and young people who are inpatients
in child and adolescent mental health (CAMHS) wards across
the UK over the Christmas holiday period.
We want to make children and young people who are
inpatients over the festive season feel thought-about, special
and included - our individual gifts for each young person to
keep, as well as gifts for their ward, help us to do this.
We achieve this by fundraising, primarily receiving donations
from members of the public, but also small grants and
corporate donations. We use these funds to buy gifts in bulk,
and to pay for the shipping of these gifts to hospitals. We also
receive donations of gifts from members of the public,
(mostly purchased from our Amazon wish list and sent
directly to us), for us to package with the gifts our funds have
purchased, and send to the CAMHS units.| We contact every CAMHS unit in the UK in advance of Christmas, to ensure we have up to date information on where to send the gifts, how many gifts to send, and ask for their requests on the type of gifts their young people would most like to receive. We have a mailing list of CAMHS staff, and if we do not hear back from a CAMHS unit in response to our email, we telephone the unit. In the rare cases that we cannot reach a unit, we send a selection of suitable gifts according to the number of beds listed on the unit’s website. CAMHS staff use our gift request form to make specific requests, such as for particular games or particular themed items that would be popular with their inpatients. We use information about units to ensure we send suitable gifts, such as the age and gender of the children and young people, and whether the ward is specifically for young people with learning disabilities. We ensure we reach every CAMHS unit in the UK by liaising with NHS England, which holds information on all the NHS and private CAMHS units in England, and with equivalent bodies in Wales, Scotland and Northern Ireland, and with the Royal College of Psychiatrists’ Quality Network for Inpatient CAMHS, who have kindly updated us about new hospitals. We ensure the safety of our gifts by consulting with CAMHS staff on the suitability of gifts. We maintain a robust list of items that we do not provide due to the potential risk that young people in distress could use them to hurt themselves or others, such as items with batteries, and spiral-bound notebooks. In addition to this, we specifically ask CAMHS staff at each unit if any gifts are not suitable, as we have learned that different CAMHS units have different safety requirements, to meet the needs of their different patient groups. We enable CAMHS staff (who are best-placed to risk assess the gifts as they know the children and young people in their care and specific risks relating to them and their environment) to check all gifts for suitability and safety, as we do not wrap the gifts. We provide wrapping paper and gift tags for staff to gift wrap after they have checked the gifts. The vast majority of CAMHS staff tell us that their ward or hospital does not receive any other gifts in addition to the gifts from Christmas For CAMHS. |||Occasionally we are contacted by individuals or small
organisations who would like to donate gifts to a CAMHS
unit. We have information on our website about how best to
do this, and a map of the CAMHS units in the UK, so that the
public can find a CAMHS unit nearest to them. We have
occasionally linked individuals or small organisations with
specific CAMHS units, with the prior consent of CAMHS unit
staff to share their details. This helps others to achieve a
charitable purpose, increases the gifts received by CAMHS
units, and helps raise awareness.| |---|---|---| |Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance issued by the Charity
Commission on public benefit. Our purpose is for the benefit
of children and young people in CAMHS units, we believe
these children and young people derive benefit from
receiving gifts and knowing they are thought about during the
Christmas period; we specifically select gifts to be beneficial
to their wellbeing such as sensory toys, self-care items, and
activities to provide occupation and fulfilment such as crafts.
We believe the children and young people also benefit from
gifts to help them collectively celebrate Christmas in a
non-religious way, such as items to decorate wards, and the
mental wellbeing advent calendar.
We collect feedback from mental health and education staff
at CAMHS units to ensure our work achieves this purpose
and review our processes to optimise this.
The trustees carry out the purpose by organising the
collection of funds, organising volunteers, and arranging the
purchase and distribution of gifts. In 2023-24 we had no
employees on a payroll, but employed a freelance project
manager who we paid per hour to help carry out the charity’s
activities. Other activities were carried out by the trustees
and by volunteers coordinated by the freelance project
manager.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|We were wonderfully supported by approximately 60
volunteers, known as “Volunteer Elves.” Some elves
volunteered with a wide range of remote tasks including
contacting media, writing press releases, creating social
media content, administrative tasks, finding suitable gifts,
contacting CAMHS units, and others volunteered packing gift
parcels in Bath on the 30th and 31st November 2023. Some
Elves did both types of volunteering.| |---|---|---| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|For Christmas 2023 we sent 1361 individual gifts to over 130
CAMHS wards (every ward in the UK), and ward gifts to each
of those too, including items such as sports equipment, board
games and jigsaws. We also sent activities and Christmas
decorations to all wards, and 107 wards requested and
received the mental wellbeing advent calendar, created by
Sam Layton. We also sent 1285 small fidget toys, enough for
one for every young person. Units reported that favourites
this year were cuddly toys, card games,notebooks, jigsaws
and all arts and crafts.
This year we ran a Paper Chain Project, where members of
the public sent cut out paper chain strips with cracker jokes
on them. These were assembled by young people in hospital,
helping the young people feel connected to the world outside
the ward. This idea was suggested by two young volunteers
who have lived experience of inpatient CAMHS admission.
We sent 52 bigger gifts for young people in particular need,
such as those with no family support. Units tell us the gifts
make a particularly marked difference to these young people.
CAMHS units do not give us identifying details for these
young people, only details to help choose gifts, such as age
and specific interests.
**Here’s some of the feedback we received this year:**
_“A big thank you to all who are donating. Paediatric medical_
_wards get huge amounts of donated gifts and CAMHS units_| _are forgotten. This is an amazing charity. My daughter loved her gift at her unit."_ - Parent _“The young people loved the jokes written by others, this made them feel like people cared and people were thinking about them. The range and quality of the presents were great and something the young people were very grateful for”_ - Ward _"The young people really appreciated the gifts, they were all excited and thankful for you all for organising this. Cannot express enough how amazing this was for our young people.”_ - Ward _“Your gifts are enormously appreciated, this is actually hard to put into words!!!”_ - Ward _“Thank you to Christmas for CAMHS. It helps enhance the young people’s stay, knowing that people care about them at a difficult time in their lives”_ - Ward _"A huge thank you - you are all awesome and the impact of these gifts on the young people and the atmosphere of the ward as a whole is the greatest gift." -_ Ward _"Thank you so much. It's been a really meaningful and important support for our young people!" -_ Ward In terms of the benefit to wider society, many people that are unfamiliar with CAMHS are unaware that CAMHS units were less likely to receive donations than other children's medical hospitals/wards. Our social media and featuring in local press makes this issue more well known among mainstream society and not just those who have been supported by CAMHS. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We aimed to send gifts to every child and young person in a
CAMHS unit in the UK. We believe this was achieved (a
couple of units chose to only receive small sensory toys,
decorations and craft activities, as they receive a number of
other donations).| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|2023-2024 was a relatively less successful year for
fundraising than the previous year, with £10,797 (including gift
aid) raised mainly from individual giving via our JustGiving
page. This was roughly as expected - we feared this would be
even lower due to the cost of living crisis and had prepared
ourselves for this. We didn’t have many supporters run
fundraising events this year, though a few organisations did
donate in lieu of a work Secret Santa, but we will endeavour
to increase this next year.| |---|---|---| |Other||We were grateful to be offered space at St Mary’s Catholic
Church Hall in Bath for our gift packing weekend. We would
like to extend our thanks to St Mary’s Catholic Church for the
use of the space.
We would also like to thank the Proper Mental Podcast for
inviting trustee Ro Bevan to talk about Christmas for CAMHS
on the show, as well as Noel McDermott for inviting us to be
featured again on the Noel McDermott Well-being Show.
We also thank all of our Volunteer Elves, without whom the
charity’s work would not be possible.| ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para 1.21|The charity is in a comfortable financial position to enable us
to plan ahead for Christmas 2024 and increase our spending
at Christmas where required to further achieve our aims. We
spent £14,473 for Christmas 2023 overall, slightly lower than
the year before, due to some annual bills being paid after the
end of the financial year on this occasion. We plan to continue
a similar level of funding in the coming years.| |---|---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|We hold reserves to cover our minimum expenses (insurance,
accountancy, web hosting, staffing) plus enough to support
one Christmas, to enable us to continue operations as normal
if fundraising is poor.| |Amount of reserves
held|Para 1.22|£10,000| |Reasons for holding
zero reserves|Para 1.22|Not applicable.| |Details of fund
materially in deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about
the charity continuing
as a going concern|Para 1.23|There are no uncertainties; we intend to continue as we have
been into 2024-25.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Our main fundraising for 2023-24 was conducted through
JustGiving fundraising website, collecting donations from
members of the public. We also received some donations
through PayPal giving.
We also received donations from organisations such as Vitol
Services Ltd, Abbey Medical Centre, Lotto Social and The H
Foundation.| |---|---|---| |A description of the
principal risks facing
the charity|Para 1.46|As 2023-2024 was an acceptable year for fundraising, we are
in a secure financial position for 2024-25, and have the funds
to carry out the same activities for Christmas 2024 and
beyond. There is a small risk of individual giving continuing to
be less successful but we are aware of this and have solutions
in place.| |Other||| ## **Structure, Governance and Management** |Description of
charity’s trusts:||Not applicable| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Christmas For CAMHS is a Charitable Incorporated
Organisation.| Trustee selection Para 1.25 To be reviewed when we next select new trustees. There are methods including no specific people or bodies entitled to appoint trustees. details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees ## **Reference and Administrative details** |Charity name|Christmas For CAMHS| |---|---| |Other name the
charity uses|(known as Xmas 4 CAMHS on Twitter)| |Registered charity
number|**1190353**| |Charity’s principal
address|8 Charlcombe View Road, Bath BA1 6JY| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Rosanna Bevan||Whole year|Not applicable| |Matt Glanville||Whole year|Not applicable| |Lauren Nathan-Lane||Whole year|Not applicable| Corporate trustees – not applicable Name of trustees holding title to property belonging to the charity - not applicable ## **Funds held as custodian trustees on behalf of others - not applicable** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature** **Full name(s): Rosanna Bevan** **Signature** **Full name(s): Matthew Glanville** **Position (eg Secretary, Chair, etc): trustees** **Date: 12 / 01 / 2025** CHRisfMAS FOR CAMHS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Chrlstm•s For CAMHS Contert* P•9• Charfty Detslls Approval Accountants. Report Profft and Loss Account Balance Sheet Chrlstmas For CAMHS Charlty Detalls For Th• Yoor Endad 31 March 2024 Trust•ès Dr R Bevan Ms L Nathan-Lane Mr M Glanville Accountants CharltoTh Baker 7-7c Snuff Street Devlzes W1￿h￿re SNIO IDU Chrlstmas For CAMHS A¢counts Approval Statement For The Year Ended 31 March 2024 I approve these unaudited accounts which comprise a Profit and Loss Account, Balance Sheet and related notes. acknowledge my ￿$￿nsIbIlIty for the accounts Includlng the provision of all the Information ind explanation5 ne￿Sary for the completion. Slgned Christmas For CAMHS A¢¢•untants' Report For The Ye•r Ended 31 March 2024 We have prepared the accounts from the a¢tounting records, Informatlon and explanotions provided to us. This report is made to you in attordance wlth the terms of our engagement. Our work has been undertaken to enable us to prepare the accounts on your beha￿ and for no other purpose. To the fullest extent permtied by lav4, we do not aC￿pt or assume responslblllty to anyone other than the dleDt, for our work or for this rep)rt. You have approved and acknowledged your responsibility frjr these accounts. We have noi been Instructed to (Yjmplete an audlt of the accounts. For thi5 rea50n, we have not verlfled the accuracy or completeness of ihe accounting words, Inforniation or explana￿On5 you have provided. Therefore we do not express any oplnlon on the accounts. s19r￿d cK,ll , £ JthJ 301.,) 2015 Charlton Baker 7-7c Snuff street Devizes Wiltshire 5NIO IDU CHARLTON BAKER LIMITED Chartered Accounlanls 7-7c SnufF Sl. Devizes, Wiltshire SN10 1 JPIJ Telephone.. 01380 723692 Cornpany No.. 07179787 Page 3 Chri#tm•* For CAMHS Profit and Loss Account For The Year Ended 31 March 2024 2024 2023 Tumover DonatlQll5 received 10,797 18,307 Cost of Sales Gift donated Consultancy fee5 Premlses costs 8,841 3,953 60 8,216 4,345 12,854 12,561 GROSS PROFIT (1057) 5,746 Expendlture Computer and IT consumables Insurance Packaginy Accountsncy fees 173 372 803 546 494 674 1,259 521 1,894 2,948 NET LOSS (3,951) 2,798 P4ge 4 Chrlstm•$ For CAMHS Balance Sheet As At 31 Marth 2024 2024 2023 Notss CURRENT ASs￿s Cash at bank and in hand 30,410 33,815 CVRREfff UABILITEES Accruals and deferred income 1,051 504 NET CURRENT ASSETS 29.359 33.311 TOTAL ASSETS LESS CURRENT LIABILITIES 29,359 33,311 NEf ASSETS 29,359 33,311 CAPITAL ACCOUMT Balance at l April 2023 PmfiVILossl for the pe￿0d/year 33,310 13,9511 30,513 2,798 Balanee Carried Forward 29,359 33,311 Page 5