2022-06-30-accounts - Hastings Lions Club (CIO)

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Trustees' Annual Report for the period

Period start date Period end date 1st July 2021 30th June 2022 To

From

Section A Reference and administration details

Charity name Hastings Lions Club (CIO) Other names charity is known by Hastings Lions Club Registered charity number (if any) 1190293 Charity's principal address 3 St Peters Crescent Bexhill-on-Sea East Sussex Postcode TN40 2EH

Hastings Lions Club (CIO)

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	John Cattaway	Treasurer
	David Luck	President
	Vivienne Bond	Vice President
	Andrew Colthurst	Welfare Chairman
	Brett McLean	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted on 8[th] July 2020 Type of governing document

(eg. trust deed, constitution) Charitable Incorporated Organisation
How the charity is constituted (eg. trust, association, company)

Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Hastings Lions Club (CIO) is part of Lions Clubs International and their purpose is to serve local communities and the principles to which clubs must adhere include acting to benefit the public interest. All monies raised by fundraising are spent supporting good causes – these could be registered charities but also including charitable grants to individuals and organisations.

TAR

March 2012

The CIO took over the activities and assets of Hastings Lions Club Charitable Trust Fund – Charity Number 293745 – on 01.07.2021

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

All requests for assistance that we receive are considered by the Community Services Committee. Those that are worthy of consideration are further discussed at our monthly club meeting and either accepted, rejected or return to the committee for further consideration.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The CIO took over the activities and assets of Hastings Lions Club Charitable Trust Fund – Charity Number 293745 – on 01.07.2021 The main activities of the club have been the continuance of fundraising by means of the Hastings Half Marathon and bucket collections.

The club continued to support local charities and good causes and also Lions International and national appeals.

This year, in spite of fundraising being curtailed somewhat by the Covid pandemic and also the cancellation of the Hastings Half marathon in March 2021, the Lions Club of Hastings has donated a total of £27946 to good causes. The majority of donations have gone to local good causes but we still support certain national and international requests.

Some of the major beneficiaries are listed below: Local Scout, Guides and other youth groups. SANDS Charity Hastings Community Transport Westerleigh Judokwai WCA Productions Hastings & St Leonards Sailing Club 1066 Kids Club Pett Methodist Church Seeds of Hope Conquest McDonald Ward Hastings Week Committee Warming Up The Homeless St Leonards on Sea Methodist AFC Hollington Hastings Furniture Service Salvation Army

And a variety of individual small grants to local individuals and organisations supporting disabled, disadvantaged and youth and National and international appeals for disaster relief.

TAR

March 2012

Section E Financial review In the case of any misfortune that may occur, the club has a reserve fund to enable us to carry on until any unlikely problem is solved. Brief statement of the charity's policy on reserves Details of any funds materially In deficlt Further flnanclal rnviaw detall8 (Optional Infom)ation) You may choose to include additional information, whe relevant about.. the charity s principal sources of funds (induding any fundraisingl., how expenditure has supported the key objectives I of the charity., inveslment policy and objectives including any ethical investment policy adopted. Section F Other optional information The CIO took over the activities and assets of Haslings Lions Club Charitable Trust Fund- Charity Number 293745- on 01.07.2021 Section G Declaration The trustees declare that they have approved the trustees, report al)ove. Sign•d on behalf of th• Gharity's trustees Signaturels) Full namols) Positlon (eg Secretary, Chair, etc) Jo Cattaway Treasurer ,Vivienn8 Bond Vice President Date 22rf February 2023 22M February 2023 TAR March 2012

Hastings Lions Club CIO

Registered charity number: 1190293

covering the period

1 July 2021 30 June 2022

Contents:

Organisational information Receipts & Payments account Statement of Assets & Liabilities Notes to the accounts Independent Examiner's report

Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN

Organisational information for the Hastings Lions Club CIO

The Committee of the Hastings Lions Club CIO presents its organisational information and financial statements for the year ended 30 June 2022

Name of charity: Hastings Lions Club CIO Registered number: 1190293 Legal form: Charitable Incorporated Organisation Governing document: Constitution adopted 8 July 2020 Trustees: David Luck Appointed 1 July 2021 Vivienne Bond Appointed 1 July 2021 Andrew Colthurst Appointed 1 July 2021 Brett McLean Appointed 1 July 2021 John Cattaway Appointed 1 July 2021 Bankers: Natwest Bank plc, 9 Devinshire Road, Bexhill-on-Sea, TN40 1GW Cambridge & Counties Bank Ltd., New Walk, Leicester, LE1 6TE Independent Examiner: Keith Miller, Independent Examiner HVA, Jackson Hall, Portland Place, Hastings, TN34 1QN Objects: Hastings Lions Club CIO is part of Lions Club International and their purpose is to serve local communities and the principles to which clubs must adhere include acting to benefit the public interest. All monies raised by fundraising are spent supporting good causes - these could be registered charities but also including charitable grants to individuals and organisations.

Area of operation:

Hastings and Rother

Hastings Lions Club CIO Receipts & Payments accounts

for the period

1 July 2021 to 30 June 2022

2020/21						2022
Note 1				Unrestricted funds		Restricted
		Receipts		General	Designated	funds	Total funds
					Note 3	Note 3
		Transfer from old charity		31,270	90,492	2,887	124,649
	- Note 2	Half Marathon Net Income			11,811		11,811
	-	Other club purchases MiaB			11		11
	-	President's partners Charity				103	103
	-	Bucket collection/fundraising		-			-
	-	HMRC Gift Aid		-			-
	-	Shoe Box appeal		100			100
	-	Members Donations		2,247			2,247
	-	Refunds/Uncashed cheques			300		300
	-	Misc Income		300			300
	-	Bank Interest		715			715
	-		TOTAL RECEIPTS	34,632	102,614	2,990	140,237
		Payments
	-	Donations & grants to worthy causes & charities			27,946		27,946
	-	Room & Garage rent		330			330
	-	President's partners charity				-	-
	-	Lottery; street collection	licence	20			20
	-	Fund raising expenses		3			3
	-	Welfare project		413			413
	-	Independent Examination		120			120
	-	Ins & legal expenses		-			-
	-	Admin charges		328			328
	-	Charter expenses		1,831			1,831
	-	Sundry expenses		350			350
	-		TOTAL PAYMENTS	3,395	27,946	-	31,341
							-
	-	Net receipts		31,237	74,668	2,990	108,895
	-	Fund balances b/f @	1 July 2021	-	-	-	-
	-	Fund balances c/f @	30 June 2022	31,237	74,668	2,990	108,895

Hastings Lions Club CIO Statement of Assets & Liabilities •$at 30 June 2022 2020121 2022 Inv•stmènt 488ot8 Cambridge & Countie8 30106r22 83,272 Current a88•t8 Nalwesl ACUnt plu5 in¢om not banked 30106r22 25,624 108.895 less Curr•nt Ilabllltkn• 108,895 Ro rn8•ntod Accumulated fund blf Nel e01pt$ 108,895 108,895 Charity Law requires the Trustees to prepare financsal slaterrenls for each financial year which comply wilh the regulalions sel out In the Charities Acl 1993. The trvsloss have elecied to lake advantage of the provisions Ihat apply lo small eharities and have prepared 8 Receipts and PayffÈnts account and Slalement of Assets and Liabilitiès. Apprvv¢d bj the Trus¢¢cs on /(* and $ign8d on their bahalf by (Presidenll {Trea$urerl

Hastings Lions Club CIO Notes to the accounts

Notes

Although constituted in July 2020, no financial activity took place during the year to 30-6-21 and, for this reason, no information is recorded in the previous year column. During this year, the assets of the old charity (Hastings Lions Club Charitable Trust Fund, charity number 293745) were transferred to the CIO. Some financial activity also took place within the old charity during this period. Therefore, to get a true picture of the activities of the organisation, these accounts are best read in conjunction with the final accounts of the Charitable Trust, where details can also be found of comparative activity from the previous period.

2	Half Marathon Receipts (current year) Entries (gross receipts) Other Race Sponsors 3,000.00 Programme Advertising 2,657.00 Donations 737.00 Franchises/souvenirs 1,922.18 Total other Half Marathon- payments (curent year) Classifed advertising 736.20 Programme expenses 731.10 Athletic services levy - Prizes 1,200.00 Medals & trophies 10,721.70 Event costs 21,345.13 Marathon Sundries - Entry processing 2,633.77 NET SURPLUS Half Marathon - previous year, late income. Late income NET SURPLUS Half Marathon - next yr advance receipts Entries (advance) Other income (advance) Total Half Marathon next yr advance payments Misc NET SURPLUS	3,000.00 2,657.00 737.00 1,922.18	2022 40,863.20 8,316.18
		736.20 731.10 - 1,200.00 10,721.70 21,345.13 - 2,633.77	49,179.38
			37,367.90
			11,811.48
			-
			-
			0.00 0.00
			0.00 0.00
			0.00

Hastings Lions Club CIO Notes to the accounts (continued)

Notes

3 Glossary of terms

Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.

Designated funds: These are funds, not subject to any specific restrictions, but which the charity has decided to set aside for a specific purpose.

Independent Examiner's Report to the Committee of Hastings Lions Club CIO

I report on the accounts of Hastings Lions Club CIO for the twelve month period ended 30 June 2022 which are set out on the previous pages.

Respective responsibilities of committee & examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed.

It is my responsibility:

to examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
to state whether particular matters have come to my attention

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section130 of the Charities Act
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Keith Miller Accounts Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN

Dated: 6 February 2023

Hastings Lions Club CIO

Registered charity number: 1190293

covering the period

1 July 2021 30 June 2022

Contents:

Organisational information Receipts & Payments account Statement of Assets & Liabilities Notes to the accounts Independent Examiner's report

Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN

Organisational information for the Hastings Lions Club CIO

The Committee of the Hastings Lions Club CIO presents its organisational information and financial statements for the year ended 30 June 2022

Area of operation:

Hastings and Rother

Hastings Lions Club CIO Receipts & Payments accounts

for the period

1 July 2021 to 30 June 2022

2020/21						2022
Note 1				Unrestricted funds		Restricted
		Receipts		General	Designated	funds	Total funds
					Note 3	Note 3
		Transfer from old charity		31,270	90,492	2,887	124,649
	- Note 2	Half Marathon Net Income			11,811		11,811
	-	Other club purchases MiaB			11		11
	-	President's partners Charity				103	103
	-	Bucket collection/fundraising		-			-
	-	HMRC Gift Aid		-			-
	-	Shoe Box appeal		100			100
	-	Members Donations		2,247			2,247
	-	Refunds/Uncashed cheques			300		300
	-	Misc Income		300			300
	-	Bank Interest		715			715
	-		TOTAL RECEIPTS	34,632	102,614	2,990	140,237
		Payments
	-	Donations & grants to worthy causes & charities			27,946		27,946
	-	Room & Garage rent		330			330
	-	President's partners charity				-	-
	-	Lottery; street collection	licence	20			20
	-	Fund raising expenses		3			3
	-	Welfare project		413			413
	-	Independent Examination		120			120
	-	Ins & legal expenses		-			-
	-	Admin charges		328			328
	-	Charter expenses		1,831			1,831
	-	Sundry expenses		350			350
	-		TOTAL PAYMENTS	3,395	27,946	-	31,341
							-
	-	Net receipts		31,237	74,668	2,990	108,895
	-	Fund balances b/f @	1 July 2021	-	-	-	-
	-	Fund balances c/f @	30 June 2022	31,237	74,668	2,990	108,895

Hastings Lions Club CIO Notes to the accounts

Notes

2	Half Marathon Receipts (current year) Entries (gross receipts) Other Race Sponsors 3,000.00 Programme Advertising 2,657.00 Donations 737.00 Franchises/souvenirs 1,922.18 Total other Half Marathon- payments (curent year) Classifed advertising 736.20 Programme expenses 731.10 Athletic services levy - Prizes 1,200.00 Medals & trophies 10,721.70 Event costs 21,345.13 Marathon Sundries - Entry processing 2,633.77 NET SURPLUS Half Marathon - previous year, late income. Late income NET SURPLUS Half Marathon - next yr advance receipts Entries (advance) Other income (advance) Total Half Marathon next yr advance payments Misc NET SURPLUS	3,000.00 2,657.00 737.00 1,922.18	2022 40,863.20 8,316.18
		736.20 731.10 - 1,200.00 10,721.70 21,345.13 - 2,633.77	49,179.38
			37,367.90
			11,811.48
			-
			-
			0.00 0.00
			0.00 0.00
			0.00

Hastings Lions Club CIO Notes to the accounts (continued)

Notes

3 Glossary of terms

Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.

Designated funds: These are funds, not subject to any specific restrictions, but which the charity has decided to set aside for a specific purpose.

Independent Examiner's Report to the Committee of Hastings Lions Club CIO

I report on the accounts of Hastings Lions Club CIO for the twelve month period ended 30 June 2022 which are set out on the previous pages.

Respective responsibilities of committee & examiner

It is my responsibility:

to examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
to state whether particular matters have come to my attention

Basis of independent examiner's report

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section130 of the Charities Act
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Keith Miller Accounts Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN

Dated: 6 February 2023