## **Trustees' Annual Report for the period**
Period start date Period end date **1st July 2021 30th June 2022 To**
**From**
## Section A Reference and administration details
**Charity name** Hastings Lions Club (CIO) **Other names charity is known by** Hastings Lions Club **Registered charity number (if any)** 1190293 **Charity's principal address** 3 St Peters Crescent Bexhill-on-Sea East Sussex **Postcode TN40 2EH**
Hastings Lions Club (CIO)
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||John Cattaway|Treasurer|||
||David Luck|President|||
||Vivienne Bond|Vice President|||
||Andrew Colthurst|Welfare Chairman|||
||Brett McLean|Secretary|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted on 8[th] July 2020 Type of governing document
- (eg. trust deed, constitution) Charitable Incorporated Organisation
- How the charity is constituted (eg. trust, association, company)
Elected by members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Hastings Lions Club (CIO) is part of Lions Clubs International and their purpose is to serve local communities and the principles to which clubs must adhere include acting to benefit the public interest. All monies raised by fundraising are spent supporting good causes – these could be registered charities but also including charitable grants to individuals and organisations.
**TAR**
March **2012**
2
The CIO took over the activities and assets of Hastings Lions Club Charitable Trust Fund – Charity Number 293745 – on 01.07.2021
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
All requests for assistance that we receive are considered by the Community Services Committee. Those that are worthy of consideration are further discussed at our monthly club meeting and either accepted, rejected or return to the committee for further consideration.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The CIO took over the activities and assets of Hastings Lions Club Charitable Trust Fund – Charity Number 293745 – on 01.07.2021 The main activities of the club have been the continuance of fundraising by means of the Hastings Half Marathon and bucket collections.
The club continued to support local charities and good causes and also Lions International and national appeals.
This year, in spite of fundraising being curtailed somewhat by the Covid pandemic and also the cancellation of the Hastings Half marathon in March 2021, the Lions Club of Hastings has donated a total of £27946 to good causes. The majority of donations have gone to local good causes but we still support certain national and international requests.
Some of the major beneficiaries are listed below: Local Scout, Guides and other youth groups. SANDS Charity Hastings Community Transport Westerleigh Judokwai WCA Productions Hastings & St Leonards Sailing Club 1066 Kids Club Pett Methodist Church Seeds of Hope Conquest McDonald Ward Hastings Week Committee Warming Up The Homeless St Leonards on Sea Methodist AFC Hollington Hastings Furniture Service Salvation Army
And a variety of individual small grants to local individuals and organisations supporting disabled, disadvantaged and youth and National and international appeals for disaster relief.
**TAR**
March **2012**
4
Section E
Financial review
In the case of any misfortune that may occur, the club has a reserve fund
to enable us to carry on until any unlikely problem is solved.
Brief statement of the
charity's policy on reserves
Details of any funds materially
In deficlt
Further flnanclal rnviaw detall8 (Optional Infom)ation)
You may choose to include
additional information, whe
relevant about..
the charity s principal
sources of funds (induding
any fundraisingl.,
how expenditure has
supported the key objectives I
of the charity.,
inveslment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
The CIO took over the activities and assets of Haslings Lions Club Charitable Trust Fund- Charity Number
293745- on 01.07.2021
Section G
Declaration
The trustees declare that they have approved the trustees, report al)ove.
Sign•d on behalf of th• Gharity's trustees
Signaturels)
Full namols)
Positlon (eg Secretary, Chair,
etc)
Jo
Cattaway
Treasurer
,Vivienn8 Bond
Vice President
Date
22rf February 2023
22M February 2023
TAR
March 2012
## **Hastings Lions Club CIO**
## **Registered charity number: 1190293**
**covering the period**
## **1 July 2021 30 June 2022**
Contents:
Organisational information Receipts & Payments account Statement of Assets & Liabilities Notes to the accounts Independent Examiner's report
Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
## **Organisational information for the Hastings Lions Club CIO**
The Committee of the Hastings Lions Club CIO presents its organisational information and financial statements for the year ended 30 June 2022
**Name of charity:** Hastings Lions Club CIO **Registered number:** 1190293 **Legal form:** Charitable Incorporated Organisation **Governing document:** Constitution adopted 8 July 2020 **Trustees:** David Luck Appointed 1 July 2021 Vivienne Bond Appointed 1 July 2021 Andrew Colthurst Appointed 1 July 2021 Brett McLean Appointed 1 July 2021 John Cattaway Appointed 1 July 2021 **Bankers:** Natwest Bank plc, 9 Devinshire Road, Bexhill-on-Sea, TN40 1GW Cambridge & Counties Bank Ltd., New Walk, Leicester, LE1 6TE **Independent Examiner:** Keith Miller, Independent Examiner HVA, Jackson Hall, Portland Place, Hastings, TN34 1QN **Objects:** Hastings Lions Club CIO is part of Lions Club International and their purpose is to serve local communities and the principles to which clubs must adhere include acting to benefit the public interest. All monies raised by fundraising are spent supporting good causes - these could be registered charities but also including charitable grants to individuals and organisations.
**Area of operation:**
Hastings and Rother
## **Hastings Lions Club CIO Receipts & Payments accounts**
## **for the period**
## **1 July 2021** to **30 June 2022**
|2020/21||||||**2022**||
|---|---|---|---|---|---|---|---|
|Note 1||||Unrestricted funds||Restricted||
|||**Receipts**||General|Designated|funds|Total funds|
||||||Note 3|Note 3||
|||Transfer from old charity||31,270|90,492|2,887|124,649|
||- Note 2|Half Marathon Net Income|||11,811||11,811|
||-|Other club purchases MiaB|||11||11|
||-|President's partners Charity||||103|103|
||-|Bucket collection/fundraising||-|||-|
||-|HMRC Gift Aid||-|||-|
||-|Shoe Box appeal||100|||100|
||-|Members Donations||2,247|||2,247|
||-|Refunds/Uncashed cheques|||300||300|
||-|Misc Income||300|||300|
||-|Bank Interest||715|||715|
||-||TOTAL RECEIPTS|34,632|102,614|2,990|140,237|
|||**Payments**||||||
||-|Donations & grants to worthy causes & charities|||27,946||27,946|
||-|Room & Garage rent||330|||330|
||-|President's partners charity||||-|-|
||-|Lottery; street collection|licence|20|||20|
||-|Fund raising expenses||3|||3|
||-|Welfare project||413|||413|
||-|Independent Examination||120|||120|
||-|Ins & legal expenses||-|||-|
||-|Admin charges||328|||328|
||-|Charter expenses||1,831|||1,831|
||-|Sundry expenses||350|||350|
||-||TOTAL PAYMENTS|3,395|27,946|-|31,341|
||||||||-|
||-|Net receipts||31,237|74,668|2,990|108,895|
||-|Fund balances b/f @|1 July 2021|-|-|-|-|
||-|Fund balances c/f @|30 June 2022|31,237|74,668|2,990|108,895|
Hastings Lions Club CIO
Statement of Assets & Liabilities
•$at
30 June 2022
2020121
2022
Inv•stmènt 488ot8
Cambridge & Countie8
30106r22
83,272
Current a88•t8
Nalwesl ACUnt
plu5 in¢om not banked
30106r22
25,624
108.895
less Curr•nt Ilabllltkn•
108,895
Ro
rn8•ntod
Accumulated fund blf
Nel e01pt$
108,895
108,895
Charity Law requires the Trustees to prepare financsal slaterrenls for each financial year which
comply wilh the regulalions sel out In the Charities Acl 1993. The trvsloss have elecied to lake
advantage of the provisions Ihat apply lo small eharities and have prepared 8 Receipts and
PayffÈnts account and Slalement of Assets and Liabilitiès.
Apprvv¢d bj the Trus¢¢cs on
/(*
and $ign8d on their bahalf by
(Presidenll
{Trea$urerl
## **Hastings Lions Club CIO Notes to the accounts**
## Notes
1
Although constituted in July 2020, no financial activity took place during the year to 30-6-21 and, for this reason, no information is recorded in the previous year column. During this year, the assets of the old charity (Hastings Lions Club Charitable Trust Fund, charity number 293745) were transferred to the CIO. Some financial activity also took place within the old charity during this period. Therefore, to get a true picture of the activities of the organisation, these accounts are best read in conjunction with the final accounts of the Charitable Trust, where details can also be found of comparative activity from the previous period.
|2|**Half Marathon Receipts (current year)**
Entries (gross receipts)
Other
Race Sponsors
3,000.00
Programme Advertising
2,657.00
Donations
737.00
Franchises/souvenirs
1,922.18
Total other
**Half Marathon- payments (curent year)**
Classifed advertising
736.20
Programme expenses
731.10
Athletic services levy
-
Prizes
1,200.00
Medals & trophies
10,721.70
Event costs
21,345.13
Marathon Sundries
-
Entry processing
2,633.77
**NET SURPLUS**
**Half Marathon - previous year, late income.**
Late income
**NET SURPLUS**
**Half Marathon - next yr advance receipts**
Entries (advance)
Other income (advance)
Total
**Half Marathon next yr advance payments**
Misc
**NET SURPLUS**|3,000.00
2,657.00
737.00
1,922.18|**2022**
40,863.20
8,316.18|
|---|---|---|---|
|||736.20
731.10
-
1,200.00
10,721.70
21,345.13
-
2,633.77|49,179.38|
||||37,367.90|
||||**11,811.48**|
||||-|
||||**-**|
||||0.00
0.00|
||||0.00
0.00|
||||**0.00**|
## **Hastings Lions Club CIO Notes to the accounts (continued)**
## Notes
## 3 **Glossary of terms**
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
**Designated funds:** These are funds, not subject to any specific restrictions, but which the charity has decided to set aside for a specific purpose.
## **Independent Examiner's Report to the Committee of Hastings Lions Club CIO**
I report on the accounts of Hastings Lions Club CIO for the twelve month period ended 30 June 2022 which are set out on the previous pages.
## **Respective responsibilities of committee & examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed.
It is my responsibility:
- to examine the accounts under section 145 of the Charities Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section130 of the Charities Act
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Keith Miller Accounts Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN
Dated: 6 February 2023
## **Hastings Lions Club CIO**
## **Registered charity number: 1190293**
**covering the period**
## **1 July 2021 30 June 2022**
Contents:
Organisational information Receipts & Payments account Statement of Assets & Liabilities Notes to the accounts Independent Examiner's report
Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
## **Organisational information for the Hastings Lions Club CIO**
The Committee of the Hastings Lions Club CIO presents its organisational information and financial statements for the year ended 30 June 2022
**Name of charity:** Hastings Lions Club CIO **Registered number:** 1190293 **Legal form:** Charitable Incorporated Organisation **Governing document:** Constitution adopted 8 July 2020 **Trustees:** David Luck Appointed 1 July 2021 Vivienne Bond Appointed 1 July 2021 Andrew Colthurst Appointed 1 July 2021 Brett McLean Appointed 1 July 2021 John Cattaway Appointed 1 July 2021 **Bankers:** Natwest Bank plc, 9 Devinshire Road, Bexhill-on-Sea, TN40 1GW Cambridge & Counties Bank Ltd., New Walk, Leicester, LE1 6TE **Independent Examiner:** Keith Miller, Independent Examiner HVA, Jackson Hall, Portland Place, Hastings, TN34 1QN **Objects:** Hastings Lions Club CIO is part of Lions Club International and their purpose is to serve local communities and the principles to which clubs must adhere include acting to benefit the public interest. All monies raised by fundraising are spent supporting good causes - these could be registered charities but also including charitable grants to individuals and organisations.
**Area of operation:**
Hastings and Rother
## **Hastings Lions Club CIO Receipts & Payments accounts**
## **for the period**
## **1 July 2021** to **30 June 2022**
|2020/21||||||**2022**||
|---|---|---|---|---|---|---|---|
|Note 1||||Unrestricted funds||Restricted||
|||**Receipts**||General|Designated|funds|Total funds|
||||||Note 3|Note 3||
|||Transfer from old charity||31,270|90,492|2,887|124,649|
||- Note 2|Half Marathon Net Income|||11,811||11,811|
||-|Other club purchases MiaB|||11||11|
||-|President's partners Charity||||103|103|
||-|Bucket collection/fundraising||-|||-|
||-|HMRC Gift Aid||-|||-|
||-|Shoe Box appeal||100|||100|
||-|Members Donations||2,247|||2,247|
||-|Refunds/Uncashed cheques|||300||300|
||-|Misc Income||300|||300|
||-|Bank Interest||715|||715|
||-||TOTAL RECEIPTS|34,632|102,614|2,990|140,237|
|||**Payments**||||||
||-|Donations & grants to worthy causes & charities|||27,946||27,946|
||-|Room & Garage rent||330|||330|
||-|President's partners charity||||-|-|
||-|Lottery; street collection|licence|20|||20|
||-|Fund raising expenses||3|||3|
||-|Welfare project||413|||413|
||-|Independent Examination||120|||120|
||-|Ins & legal expenses||-|||-|
||-|Admin charges||328|||328|
||-|Charter expenses||1,831|||1,831|
||-|Sundry expenses||350|||350|
||-||TOTAL PAYMENTS|3,395|27,946|-|31,341|
||||||||-|
||-|Net receipts||31,237|74,668|2,990|108,895|
||-|Fund balances b/f @|1 July 2021|-|-|-|-|
||-|Fund balances c/f @|30 June 2022|31,237|74,668|2,990|108,895|
Hastings Lions Club CIO
Statement of Assets & Liabilities
•$at
30 June 2022
2020121
2022
Inv•stmènt 488ot8
Cambridge & Countie8
30106r22
83,272
Current a88•t8
Nalwesl ACUnt
plu5 in¢om not banked
30106r22
25,624
108.895
less Curr•nt Ilabllltkn•
108,895
Ro
rn8•ntod
Accumulated fund blf
Nel e01pt$
108,895
108,895
Charity Law requires the Trustees to prepare financsal slaterrenls for each financial year which
comply wilh the regulalions sel out In the Charities Acl 1993. The trvsloss have elecied to lake
advantage of the provisions Ihat apply lo small eharities and have prepared 8 Receipts and
PayffÈnts account and Slalement of Assets and Liabilitiès.
Apprvv¢d bj the Trus¢¢cs on
/(*
and $ign8d on their bahalf by
(Presidenll
{Trea$urerl
## **Hastings Lions Club CIO Notes to the accounts**
## Notes
1
Although constituted in July 2020, no financial activity took place during the year to 30-6-21 and, for this reason, no information is recorded in the previous year column. During this year, the assets of the old charity (Hastings Lions Club Charitable Trust Fund, charity number 293745) were transferred to the CIO. Some financial activity also took place within the old charity during this period. Therefore, to get a true picture of the activities of the organisation, these accounts are best read in conjunction with the final accounts of the Charitable Trust, where details can also be found of comparative activity from the previous period.
|2|**Half Marathon Receipts (current year)**
Entries (gross receipts)
Other
Race Sponsors
3,000.00
Programme Advertising
2,657.00
Donations
737.00
Franchises/souvenirs
1,922.18
Total other
**Half Marathon- payments (curent year)**
Classifed advertising
736.20
Programme expenses
731.10
Athletic services levy
-
Prizes
1,200.00
Medals & trophies
10,721.70
Event costs
21,345.13
Marathon Sundries
-
Entry processing
2,633.77
**NET SURPLUS**
**Half Marathon - previous year, late income.**
Late income
**NET SURPLUS**
**Half Marathon - next yr advance receipts**
Entries (advance)
Other income (advance)
Total
**Half Marathon next yr advance payments**
Misc
**NET SURPLUS**|3,000.00
2,657.00
737.00
1,922.18|**2022**
40,863.20
8,316.18|
|---|---|---|---|
|||736.20
731.10
-
1,200.00
10,721.70
21,345.13
-
2,633.77|49,179.38|
||||37,367.90|
||||**11,811.48**|
||||-|
||||**-**|
||||0.00
0.00|
||||0.00
0.00|
||||**0.00**|
## **Hastings Lions Club CIO Notes to the accounts (continued)**
## Notes
## 3 **Glossary of terms**
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
**Designated funds:** These are funds, not subject to any specific restrictions, but which the charity has decided to set aside for a specific purpose.
## **Independent Examiner's Report to the Committee of Hastings Lions Club CIO**
I report on the accounts of Hastings Lions Club CIO for the twelve month period ended 30 June 2022 which are set out on the previous pages.
## **Respective responsibilities of committee & examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed.
It is my responsibility:
- to examine the accounts under section 145 of the Charities Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section130 of the Charities Act
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Keith Miller Accounts Support Worker Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN
Dated: 6 February 2023