GRAFFHAM DOWN TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES, REPORT AND ACCOUNTS I JANUARY 2024-31 DECEMBER 2024
Graffham Down Trust CIO Reference and administrative information Forthe eriod from l Janua 2024 to 31 December 2024 Charity name Graffham Down Trust Charitable Incorporated Organisation Charity number 1190268 Principal address Boswell's Cottage Graffham Petworth GU28 ONL Trustees Trustees who served during the period were as follows: James Kirke (Chair) Neil McLean Matthew Sennitt Jude Sennitt Fiona Scully Bankers Barclay5 Bank PIC Bournemouth Town 2, Leicestershire, LE87 2BB Independent Lewis Brownlee Examlners. Appledram Barns, Birdham Road. Chichester P020 7EQ Glanvilles LLP Solicitors Avenue House, Southgate, Chichester, West Sussex P019 IES
Graffham Down Trust CEO Trustees, Re ort For the eriod from l Janua 2024 to 31 December 2024 The Trustees present their report and financial statements for the period from l January 2024 to 31 December 2024. The reference and administrative arrangements set out on page I form part of this report. The financial statements comply with current requirements and the charitws constitution. Objectives and activities Objectives and aim5 The objects of the charity are the preservation and protection of areas of open downland interspersed with woodland, trees and scrub on Graffham Down and in the neighbourhood of Graffliam in order to preserve, enhance and to re- introduce species of flora and wildlife, which have been indigenous to Graffham and the neighbourhood, but which are, or may be in danger of extinction or substantial diminution in numbers and to allow residents of the Parish of Graffham and others access, but on foot only, to the open downland. Review of the Charity Governance The charity is a Charitable Incorporated Organisation registered with the Charity Commission and operates as the successor to the former charity known as Graffham Down Trust (288498) which transferred its assets and operations to the charity on l January 2021 and has been subsequently dissolved. Graffham Down Trust
Trustees, Re For the eriod from l Janua 2024 to 31 December 2024 Strategy The Trustees have reviewed the strategy of the charity and have continued the activities previously carried out of working closely with landowners, the South Downs National Park, Natural England and volunteers in order to pursue its objectives. Activities Normal management and regenerative activities in the reserves continued in compliance with Rural Payments Authority commitments Within the Countryside Stewardship Scheme. Considerable efforts were made to continue the care and management of the reserves by mowing, brush cutting and coppicing. The clearance of fallen trees and fencing repairs were also undertaken as necessary. Through the season, wildlife recordings indicated that the reserves were maintaining their vital role in sustaining indigenous species in the area, including a greater understanding of the array of bird life living in and dependent on the reserves. The management and maintenance of the reserves and monitoring of wildlife wa5 enthusiastically 5UPPOrted by numerous volunteers. The issue of newsletters to supporters continued alongside social activities. Plansfor the year ahead A continuation of maintenance, inspection and recording activities throughout the reserves will be carried out with the support of volunteers. Compliance with our agreement with Natural England will be undertaken. Activities such as 3 picnic and butterfly walk will be pursued in order to encourage visitors to the reserves and thank volunteers for their support Graffham Down Trust CIO Trustees, Re ort
For the period from 1 January 2024 to 31 December 2024
Public benefit
The work undertaken by the charity is in accordance with its charitable objectives and for the public benefit and the Trustees have had due regard for the Charity Commission’s public benefit guidance.
Financial Review
Investment policy
The Trustees manage the charity’s limited resources carefully placing sufficient funds with their bankers to meet anticipated ongoing expenditure and holding reserves with CCLA Investment Management Limited.
Reserves
The charity has no requirement to retain reserves to support specific on-going activities and seeks to ensure that it has sufficient on liquid resources to meet known liabilities.
Financial Review
The financial position of the charity is shown on the attached financial statements which comply with relevant requirements and the charity’s governing documents.
The Charity’s total funds at the year-end were £57,333 and the finances of the charity remain in a good state commensurate with its operations.
The income for Graffham Down Trust is sourced from a combination of the Country Stewardship Scheme, Membership subscriptions from the charity supporters, a quiz night fund raiser/community engagement activity and oneoff grants for specific projects of work.
Graffham Down Trust is run by volunteers and as a result, all the spending is focused on conservation management activities including running costs to
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manage the land and capital investments to facilitate appropriate land management. Income Details: Rural Payments Authority Payments. Membership Subscriptions Quiz Night Donations Spending details: Reserve Management including sheep grazing, cattle grazing,tractor maintenance and fuel and fencing materials. Insurance premiums Capital including tools Structure. governance and management Governing document The charity is controlled by its constitution dated 24 May 2020 which is a 'Foundation Model,. All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are recorded in the accounts. Organi50tionGI structure The Trustees meet regularly during the year to disCUSS Strategic direction and all other relevant matters including grant applications, operational plans and activities and financial accounts. Statement of responsibilities of Trustees The law applicable to charitie5 in Ensland and Wales requires the Tru5tee5 to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period and the Trustees comply with these requirements and the requirements for keeping proper accounting records and safeguarding the charitvs assets.
The Trustees, annual report has been approved by the Trustees on L4l< 20 and signed on their behalf by mes Kirke Chair of Trustees.
Graffham Down Trust (Charity no. 1190268)
Section A - Receipts & Payments Account
Accounting Period 1 January 2024 to 31 December 2024
| Activity Based Analysis Receipts Gifts, donations and other Friends Donations (Gift Aid) voluntary receipts Friends Donations (Non Gift Aid) Other Donarions (Gift Aid) Other Donations Receipts from activities Rural Payment Agency Dividends and interest CCLA - COIF Charities Deposit Fund interest Other receipts Tax recovery Ticket sales Other sales A1 Sub Total - Gross Income A2 Asset and investment sales Receipts from sale of fixed assets Total Receipts A1 + A2 Payments Payments directly for charitable Reserve management maintenance purposes Vehicle running expenses Machinery and equipment costs Professional fees - livestock management Payments for publicity, fund Insurance premiums raising, management & admin Web hosting Ticket reimbursement Quiz related costs Other expenses Legal fees A3 Sub Total A4 Purchase of fixed assets Equipment Total Payments A3 + A4 Net Receipts/(Payments) (A1+A2) - (A3+A4) Cash funds carried forward at 31 December 2024 Cash funds brought forward at 1 January 2024 |
Unrestricted Funds 2024 £ 940 170 1,000 110 8,700 805 225 1,106 692 13,748 - 13,748 481 860 4,035 1,361 18 - 1,443 502 2,472 11,172 464 11,636 2,112 38,520 40,632 |
Unrestricted Funds 2023 £ 900 50 - 250 4,262 659 272 914 110 |
|---|---|---|
| 7,417 124 |
||
| 7,541 | ||
| 129 220 250 3,327 1,136 - 235 - - - |
||
| 5,297 - |
||
| 5,297 | ||
| 2,244 | ||
| 36,276 38,520 |
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Graffham Down Trust (Charity no. 1190268)
Section B - Statement of Assets and Liabilities at period end
Accounting Period 1 January 2024 to 31 December 2024
| Unrestricted Funds | Unrestricted Funds | ||
|---|---|---|---|
| 2024 | 2023 | ||
| B1 | Cash Funds | ||
| Cash | - | ||
| Barclays Bank - Trust account | 24,131 | 22,823 | |
| CCLA - COIF Charities Deposit Fund | 16,501 | 15,697 | |
| Total Cash Funds | 40,632 | 38,520 | |
| B2 | Other Monetary Assets | ||
| Gift Aid tax recovery due | 486 | 225 | |
| Total Monetary Assets | 486 | 225 | |
| B3 | Investment Assets | ||
| Total Investment Assets | - | - | |
| B4 | Assets retained for Charity's own use | ||
| Tractor and cutting equipment for maintaining reserves | 16,215 | 15,751 | |
| (at Trustee's valuation based on indicated trade-in values) | |||
| Total Assets retained for Charity's own use | 16,215 | 15,751 | |
| Total Assets | 57,333 | 54,496 | |
| B5 | Liabilities | ||
| Sheep grazing costs | - | - | |
| Total Liabilities | - | - |
Note: The Charity has no Restricted Income or Endowment Funds
These accounts have been prepared on the Receipts and Payments basis, under Section 133 of the Charities Act 2011 and in compliance with the related guidance of the Charity Commission.
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Graffham Down Trust (Charity no. 1190268} Independent Examiner's Report Independent examiner's report to the truste8s of Graffham Down Trust I report to the charity trustees on my examination of the accounts of GraTh8m Down Trust for the year ended 31st December 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the prepaotion of the account5 in aoranCe with the requirements of the Charities Act 2D11 I'lhe Act'l. I report in respect of my examination of the Trust's sccounls carried out under section 145 of the Act and in ¢aTrying out my examination I have followed all applieable D1CtIonS given by th& Charity Commlssion under section 1451511bl of the Act Independent examinerfs statement I have completed my examination. l ¢onfinn that no material matters have come lo my attention in connection with the examination giving rne cause to believe that in any material respect.. - accounting records were not kept in ac(x)rdance with Section 130 of the Act.. or the accounts do nol Comply with those records,. or the accounts do not comply with the applicable requirements concerning the form and content of accoLJnts sel out in the Charities (Accounts and Rep)rtsl Regulations 2008 other than any requirement that the accounts give a true and fair view which is nol a matter considered as part of an independent examination. I confirm that theré are no other matters to which your attention should be drawn to enable s proper understanding of the accounts to be reached. Sarah Alexander FCCA FCA Lewts Brownlee {Chichesterl Limited Charted Accountants Appledram Barns Birdham Road Chichester West Sussex P020 7EQ Date". 1 September 2025