GRAFFHAM DOWN TRUST
CHARITABLE INCORPORATED ORGANISATION
TRUSTEES, REPORT AND ACCOUNTS
I JANUARY 2024-31 DECEMBER 2024
Graffham Down Trust CIO
Reference and administrative information
Forthe
eriod from l Janua
2024 to 31 December 2024
Charity name
Graffham Down Trust Charitable Incorporated Organisation
Charity number 1190268
Principal address Boswell's Cottage Graffham Petworth GU28 ONL
Trustees
Trustees who served during the period were as follows:
James Kirke (Chair)
Neil McLean
Matthew Sennitt
Jude Sennitt
Fiona Scully
Bankers
Barclay5 Bank PIC
Bournemouth Town 2, Leicestershire, LE87 2BB
Independent
Lewis Brownlee
Examlners.
Appledram Barns, Birdham Road. Chichester P020 7EQ
Glanvilles LLP
Solicitors
Avenue House, Southgate, Chichester,
West Sussex P019 IES
Graffham Down Trust CEO
Trustees, Re
ort
For the
eriod from l Janua
2024 to 31 December 2024
The Trustees present their report and financial statements for the period from
l January 2024 to 31 December 2024.
The reference and administrative arrangements set out on page I form part of
this report. The financial statements comply with current requirements and
the charitws constitution.
Objectives and activities
Objectives and aim5
The objects of the charity are the preservation and protection of areas of open
downland interspersed with woodland, trees and scrub on Graffham Down and
in the neighbourhood of Graffliam in order to preserve, enhance and to re-
introduce species of flora and wildlife, which have been indigenous to
Graffham and the neighbourhood, but which are, or may be in danger of
extinction or substantial diminution in numbers and to allow residents of the
Parish of Graffham and others access, but on foot only, to the open downland.
Review of the Charity
Governance
The charity is a Charitable Incorporated Organisation registered with the
Charity Commission and operates as the successor to the former charity known
as Graffham Down Trust (288498) which transferred its assets and operations
to the charity on l January 2021 and has been subsequently dissolved.
Graffham Down Trust
Trustees, Re
For the
eriod from l Janua
2024 to 31 December 2024
Strategy
The Trustees have reviewed the strategy of the charity and have continued the
activities previously carried out of working closely with landowners, the South
Downs National Park, Natural England and volunteers in order to pursue its
objectives.
Activities
Normal management and regenerative activities in the reserves continued in
compliance with Rural Payments Authority commitments Within the
Countryside Stewardship Scheme. Considerable efforts were made to continue
the care and management of the reserves by mowing, brush cutting and
coppicing. The clearance of fallen trees and fencing repairs were also
undertaken as necessary. Through the season, wildlife recordings indicated
that the reserves were maintaining their vital role in sustaining indigenous
species in the area, including a greater understanding of the array of bird life
living in and dependent on the reserves.
The management and maintenance of the reserves and monitoring of wildlife
wa5 enthusiastically 5UPPOrted by numerous volunteers.
The issue of newsletters to supporters continued alongside social activities.
Plansfor the year ahead
A continuation of maintenance, inspection and recording activities throughout
the reserves will be carried out with the support of volunteers. Compliance
with our agreement with Natural England will be undertaken. Activities such as
3 picnic and butterfly walk will be pursued in order to encourage visitors to the
reserves and thank volunteers for their support
Graffham Down Trust CIO
Trustees, Re
ort
## **For the period from 1 January 2024 to 31 December 2024**
## _Public benefit_
The work undertaken by the charity is in accordance with its charitable objectives and for the public benefit and the Trustees have had due regard for the Charity Commission’s public benefit guidance.
## **Financial Review**
## _Investment policy_
The Trustees manage the charity’s limited resources carefully placing sufficient funds with their bankers to meet anticipated ongoing expenditure and holding reserves with CCLA Investment Management Limited.
## _Reserves_
The charity has no requirement to retain reserves to support specific on-going activities and seeks to ensure that it has sufficient on liquid resources to meet known liabilities.
_Financial Review_
The financial position of the charity is shown on the attached financial statements which comply with relevant requirements and the charity’s governing documents.
The Charity’s total funds at the year-end were £57,333 and the finances of the charity remain in a good state commensurate with its operations.
The income for Graffham Down Trust is sourced from a combination of the Country Stewardship Scheme, Membership subscriptions from the charity supporters, a quiz night fund raiser/community engagement activity and oneoff grants for specific projects of work.
Graffham Down Trust is run by volunteers and as a result, all the spending is focused on conservation management activities including running costs to
4
manage the land and capital investments to facilitate appropriate land
management.
Income Details:
Rural Payments Authority Payments.
Membership Subscriptions
Quiz Night
Donations
Spending details:
Reserve Management including sheep grazing, cattle grazing,tractor
maintenance and fuel and fencing materials.
Insurance premiums
Capital including tools
Structure. governance and management
Governing document
The charity is controlled by its constitution dated 24 May 2020 which is a
'Foundation Model,.
All Trustees give their time voluntarily and receive no benefits from the charity.
Any expenses reclaimed from the charity are recorded in the accounts.
Organi50tionGI structure
The Trustees meet regularly during the year to disCUSS Strategic direction and
all other relevant matters including grant applications, operational plans and
activities and financial accounts.
Statement of responsibilities of Trustees
The law applicable to charitie5 in Ensland and Wales requires the Tru5tee5 to
prepare financial statements for each financial year which give a true and fair
view of the charity's financial activities during the period and of its financial
position at the end of the period and the Trustees comply with these
requirements and the requirements for keeping proper accounting records and
safeguarding the charitvs assets.
The Trustees, annual report has been approved by the Trustees on
L4l<
20
and signed on their behalf by
mes Kirke
Chair of Trustees.
## **Graffham Down Trust (Charity no. 1190268)**
## **Section A - Receipts & Payments Account**
## **Accounting Period 1 January 2024 to 31 December 2024**
|**Activity Based Analysis**
**Receipts**
Gifts, donations and other
Friends Donations (Gift Aid)
voluntary receipts
Friends Donations (Non Gift Aid)
Other Donarions (Gift Aid)
Other Donations
Receipts from activities
Rural Payment Agency
Dividends and interest
CCLA - COIF Charities Deposit Fund interest
Other receipts
Tax recovery
Ticket sales
Other sales
**A1**
**Sub Total - Gross Income**
**A2**
Asset and investment sales
Receipts from sale of fixed assets
**Total Receipts**
**A1 + A2**
**Payments**
Payments directly for charitable
Reserve management maintenance
purposes
Vehicle running expenses
Machinery and equipment costs
Professional fees - livestock management
Payments for publicity, fund
Insurance premiums
raising, management & admin
Web hosting
Ticket reimbursement
Quiz related costs
Other expenses
Legal fees
**A3**
**Sub Total**
**A4**
Purchase of fixed assets
Equipment
**Total Payments**
**A3 + A4**
**Net Receipts/(Payments)**
**(A1+A2) - (A3+A4)**
**Cash funds carried forward at 31 December 2024**
**Cash funds brought forward at 1 January 2024**|**Unrestricted Funds**
**2024**
**£**
940
170
1,000
110
8,700
805
225
1,106
692
**13,748**
-
**13,748**
481
860
4,035
1,361
18
-
1,443
502
2,472
**11,172**
464
**11,636**
**2,112**
**38,520**
**40,632**|**Unrestricted Funds**
**2023**
**£**
900
50
-
250
4,262
659
272
914
110|
|---|---|---|
|||**7,417**
124|
|||**7,541**|
|||129
220
250
3,327
1,136
-
235
-
-
-|
|||**5,297**
-|
|||**5,297**|
||||
|||**2,244**|
|||**36,276**
**38,520**|
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## **Graffham Down Trust (Charity no. 1190268)**
## **Section B - Statement of Assets and Liabilities at period end**
## **Accounting Period 1 January 2024 to 31 December 2024**
|||**Unrestricted Funds**|**Unrestricted Funds**|
|---|---|---|---|
|||**2024**|**2023**|
|**B1**|**Cash Funds**|||
||Cash||-|
||Barclays Bank - Trust account|24,131|22,823|
||CCLA - COIF Charities Deposit Fund|16,501|15,697|
||**Total Cash Funds**|**40,632**|**38,520**|
|**B2**|**Other Monetary Assets**|||
||Gift Aid tax recovery due|486|225|
||**Total Monetary Assets**|**486**|**225**|
|**B3**|**Investment Assets**|||
||**Total Investment Assets**|**-**|**-**|
|**B4**|**Assets retained for Charity's own use**|||
||Tractor and cutting equipment for maintaining reserves|16,215|15,751|
||(at Trustee's valuation based on indicated trade-in values)|||
||**Total Assets retained for Charity's own use**|**16,215**|**15,751**|
|||||
||**Total Assets**|**57,333**|**54,496**|
|**B5**|**Liabilities**|||
||Sheep grazing costs|-|-|
||**Total Liabilities**|**-**|**-**|
## **Note: The Charity has no Restricted Income or Endowment Funds**
These accounts have been prepared on the Receipts and Payments basis, under Section 133 of the Charities Act 2011 and in compliance with the related guidance of the Charity Commission.
8
Graffham Down Trust (Charity no. 1190268}
Independent Examiner's Report
Independent examiner's report to the truste8s of Graffham Down Trust
I report to the charity trustees on my examination of the accounts of GraTh8m Down Trust for the year ended
31st December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the prepaotion of the account5 in aoranCe with the
requirements of the Charities Act 2D11 I'lhe Act'l.
I report in respect of my examination of the Trust's sccounls carried out under section 145 of the Act and in ¢aTrying
out my examination I have followed all applieable D1CtIonS given by th& Charity Commlssion under section
1451511bl of the Act
Independent examinerfs statement
I have completed my examination. l ¢onfinn that no material matters have come lo my attention in connection
with the examination giving rne cause to believe that in any material respect..
- accounting records were not kept in ac(x)rdance with Section 130 of the Act.. or
the accounts do nol Comply with those records,. or
the accounts do not comply with the applicable requirements concerning the form and content of accoLJnts sel out
in the Charities (Accounts and Rep)rtsl Regulations 2008 other than any requirement that the accounts give a true
and fair view which is nol a matter considered as part of an independent examination.
I confirm that theré are no other matters to which your attention should be drawn to enable s proper understanding
of the accounts to be reached.
Sarah Alexander FCCA FCA
Lewts Brownlee {Chichesterl Limited
Charted Accountants
Appledram Barns
Birdham Road
Chichester
West Sussex
P020 7EQ
Date".
1 September 2025