Trustees’ Annual Report for the period
From 01/02/2023 Period start date To 31/01/2024 Period end date
Charity name: Staithes Festival of Arts and Heritage
Charity registration number: 1190224
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the general public in the artistic and cultural heritage of the village of Staithes, North Yorkshire but not exclusively by holding a festival in the village of art and heritage displays, educational events and workshops. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
hold an annual festival in the village of Staithes |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the guidance issued by the Charity Commission |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Successful Festival was held September 2023 attended by thousands of visitors. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Financial position is healthy following the 2023 festival |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy regarding the holding of reserves is to hold such funds necessary to ensure the financial adequacy to continue the holding of the annual festival. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The initial trustees are named in the constitution document. Additional trustees are appointed as and when felt appropriate by the existing trustees. They must indicate their willingness to act before their appointment. There must be at least three in number, all must be over 16. and at least one must be over 18 |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Staithes Festival of Arts and Heritage |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1190224 |
| Charity’s principal address | The Cobbles, High Street, Staithes, Saltburn-by-the Sea, TS13 5BH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Hamlin | ||||
| Kevin Wallace | Treasurer | |||
| David Lindley | Chair | |||
| Ian Burke | ||||
| Caroline Paddle | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) K Wallace Full name(s) Kevin Wallace
Position (eg Secretary, Treasurer Chair, etc)
Date
25/10/24
REGISTERED CHARITY NUMBER: 1190224
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 January 2024
for Staithes Festival of the Arts and Heritage
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL
Staithes Festival of the Arts and Heritage
Contents of the Financial Statements for the Year Ended 31 January 2024
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 to 5 |
| Notes to the Financial Statements | 6 to 8 |
| Detailed Statement of Financial Activities | 9 |
Staithes Festival of the Arts and Heritage
Report of the Trustees
for the Year Ended 31 January 2024
The trustees present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1190224
Principal address
Staithes Gallery High Street Staithes Saltburn by the Sea Cleveland TS13 5BH
Trustees
Mr D H Linley Trustee Mrs C Paddle Trustee Mr K A Wallace Trustee Mr I Burke Trustee Mr J Hamlin Trustee
Independent Examiner
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL
Approved by order of the board of trustees on 2 October 2024 and signed on its behalf by:
Mr K A Wallace - Trustee
Page 1
Independent Examiner's Report to the Trustees of Staithes Festival of the Arts and Heritage
Independent examiner's report to the trustees of Staithes Festival of the Arts and Heritage
I report to the charity trustees on my examination of the accounts of Staithes Festival of the Arts and Heritage (the Trust) for the year ended 31 January 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stewart Michael Davies ACA FCCA The Institute of Chartered Accountants in England and Wales
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL
2 October 2024
Page 2
Staithes Festival of the Arts and Heritage
Statement of Financial Activities for the Year Ended 31 January 2024
| 31.1.24 | 31.1.23 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 49,225 | - | |
| EXPENDITURE ON | |||
| Raising funds | 2 | 596 | - |
| Charitable activities | |||
| 2023 Festival | 33,637 | - | |
| Total | 34,233 | - | |
| NET INCOME | 14,992 | - | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 5,380 | 5,380 | |
| TOTAL FUNDS CARRIED FORWARD | 20,372 | 5,380 |
The notes form part of these financial statements
Page 3
Staithes Festival of the Arts and Heritage
| Balance Sheet 31 January 2024 31.1.24 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 1,566 CURRENT ASSETS Cash at bank 20,408 CREDITORS Amounts falling due within one year 6 (1,602) NET CURRENT ASSETS 18,806 TOTAL ASSETS LESS CURRENT LIABILITIES 20,372 NET ASSETS 20,372 |
31.1.23 Total funds £ - 5,380 - 5,380 5,380 5,380 |
|---|---|
The notes form part of these financial statements
Page 4
continued...
Staithes Festival of the Arts and Heritage
| Balance Sheet-continued 31 January 2024 FUNDS 7 Unrestricted funds TOTAL FUNDS |
20,372 20,372 |
5,380 5,380 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 2 October 2024 and were signed on its behalf by:
Mr K A Wallace - Trustee
Mr I Burke - Trustee
Mr D H Linley - Trustee
Mrs C Paddle - Trustee
Mr J Hamlin - Trustee
The notes form part of these financial statements
Page 5
Staithes Festival of the Arts and Heritage
Notes to the Financial Statements for the Year Ended 31 January 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
continued...
Staithes Festival of the Arts and Heritage
Notes to the Financial Statements - continued for the Year Ended 31 January 2024
2. RAISING FUNDS
Raising donations and legacies
| Raising donations and legacies | ||
|---|---|---|
| 31.1.24 | 31.1.23 | |
| £ | £ | |
| Support costs | 596 | - |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| NET INCOME | Unrestricted fund £ - |
Unrestricted fund £ - |
|
|---|---|---|---|
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 5,380 | ||
| TOTAL FUNDS CARRIED FORWARD | 5,380 | ||
| 5. | TANGIBLE FIXED ASSETS | ||
| COST | Equipment £ |
||
| Additions | 1,742 | ||
| DEPRECIATION | |||
| Charge for year | 176 | ||
| NET BOOK VALUE | |||
| At 31 January 2024 | 1,566 | ||
| At 31 January 2023 | - |
Page 7
continued...
Staithes Festival of the Arts and Heritage
Notes to the Financial Statements - continued for the Year Ended 31 January 2024
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.1.24 | 31.1.23 | |||
|---|---|---|---|---|
| £ | £ | |||
| Received in advance | 1,182 | - | ||
| Other creditors | 420 | - | ||
| 1,602 | - | |||
| MOVEMENT IN FUNDS | ||||
| Unrestricted funds | At 1.2.23 £ |
Net movement in funds £ |
At 31.1.24 £ |
|
| General fund | 5,380 | 14,992 | 20,372 | |
| TOTAL FUNDS | 5,380 | 14,992 | 20,372 | |
| Net movement in funds, included in the above are as follows: | ||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|
| General fund | 49,225 | (34,233) | 14,992 | |
| TOTAL FUNDS | 49,225 | (34,233) | 14,992 | |
7. MOVEMENT IN FUNDS
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 January 2024.
Page 8
Staithes Festival of the Arts and Heritage
Detailed Statement of Financial Activities for the Year Ended 31 January 2024
| Detailed Statement of Financial Activities for the Year Ended 31 January 2024 |
||
|---|---|---|
| 31.1.24 | 31.1.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Grants | 25,000 | - |
| Artist payments | 15,147 | - |
| Advertising | 2,208 | - |
| Events and other income | 3,060 | - |
| Car parking | 2,493 | - |
| Surplus on programme sales | 417 | - |
| Village Hall rents | 900 | - |
| 49,225 | - | |
| Total incoming resources | 49,225 | - |
| EXPENDITURE | ||
| Charitable activities | ||
| Freelance support work | 15,000 | - |
| Hall hire | 900 | - |
| Insurance | 664 | - |
| Sundries | 283 | - |
| Traffic management and parking | 5,156 | - |
| Repairs and maintenance | 520 | - |
| Web site costs | 360 | - |
| Hire of equipment | 5,585 | - |
| Music and entertainment | 2,972 | - |
| Clothing and uniforms | 850 | - |
| First Aid services | 847 | - |
| Donations | 500 | - |
| Support costs | 33,637 | - |
| Governance costs | ||
| Accountancy and legal fees | 420 | - |
| Plant and machinery | 176 | - |
| 596 | - | |
| Total resources expended | 34,233 | - |
| Net income | 14,992 | - |
This page does not form part of the statutory financial statements
Page 9
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Signature 1
Signed by Kevin Wallace using authentication code ckVscjV5VFZmNFZT at IP address 86.142.242.26, on 2024/10/11 06:39:08 Z.
Kevin Wallace's e-mail address is: info@staithesfestival.com.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Staithes Festival of Arts and Heritage
On accounts for the year 31 January 2024 Charity no 1190224 ended (if any) Set out on pages One to Nine (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/01/2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: Name: STEWART MICHAEL DAVIES Relevant professional ACA FCCA qualification(s) or body (if any):
Oct 2018
1
IER
Address:
28 Bagdale Whitby YO21 1QL
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER