## **Trustees’ Annual Report for the period** **From 01/02/2023 Period start date To 31/01/2024 Period end date** ## **Charity name: Staithes Festival of Arts and Heritage** ## **Charity registration number: 1190224** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of the general**
**public in the artistic and cultural**
**heritage of the village of Staithes, North**
**Yorkshire but not exclusively by holding**
**a festival in the village of art and**
**heritage displays, educational events**
**and workshops.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**hold an annual festival in the village of**
**Staithes**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have regard to the**
**guidance issued by the Charity**
**Commission**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Successful Festival was held September**
**2023 attended by thousands of visitors.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Financial position is healthy following**
**the 2023 festival**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The policy regarding the holding of**
**reserves is to hold such funds**
**necessary to ensure the financial**
**adequacy to continue the holding of the**
**annual festival.**| |Amount of reserves held|Para 1.22|**£20,000**| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially in
deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The initial trustees are named in the**
**constitution document. Additional**
**trustees are appointed as and when felt**
**appropriate by the existing trustees.**
**They must indicate their willingness to**
**act before their appointment. There**
**must be at least three in number, all**
**must be over 16. and at least one must**
**be over 18**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Staithes Festival of Arts and Heritage| |---|---| |Other name the charity uses|| |Registered charity number|1190224| |Charity’s principal address|The Cobbles, High Street, Staithes, Saltburn-by-the Sea,
TS13 5BH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Hamlin|||| ||Kevin Wallace|Treasurer||| ||David Lindley|Chair||| ||Ian Burke|||| ||Caroline Paddle|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** K Wallace **Full name(s)** Kevin Wallace **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 25/10/24 **REGISTERED CHARITY NUMBER: 1190224** ## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 January 2024 for Staithes Festival of the Arts and Heritage Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL Staithes Festival of the Arts and Heritage Contents of the Financial Statements for the Year Ended 31 January 2024 ||Page| |---|---| |Report of the Trustees|1| |Independent Examiner's Report|2| |Statement of Financial Activities|3| |Balance Sheet|4 to 5| |Notes to the Financial Statements|6 to 8| |Detailed Statement of Financial Activities|9| Staithes Festival of the Arts and Heritage ## Report of the Trustees ## for the Year Ended 31 January 2024 The trustees present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1190224 ## **Principal address** Staithes Gallery High Street Staithes Saltburn by the Sea Cleveland TS13 5BH ## **Trustees** Mr D H Linley Trustee Mrs C Paddle Trustee Mr K A Wallace Trustee Mr I Burke Trustee Mr J Hamlin Trustee ## **Independent Examiner** Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL Approved by order of the board of trustees on 2 October 2024 and signed on its behalf by: Mr K A Wallace - Trustee Page 1 Independent Examiner's Report to the Trustees of Staithes Festival of the Arts and Heritage ## **Independent examiner's report to the trustees of Staithes Festival of the Arts and Heritage** I report to the charity trustees on my examination of the accounts of Staithes Festival of the Arts and Heritage (the Trust) for the year ended 31 January 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stewart Michael Davies ACA FCCA The Institute of Chartered Accountants in England and Wales Philip Burley & Co Chartered Accountants 28 Bagdale Whitby YO21 1QL 2 October 2024 Page 2 Staithes Festival of the Arts and Heritage ## Statement of Financial Activities for the Year Ended 31 January 2024 |||31.1.24|31.1.23| |---|---|---|---| |||Unrestricted|Total| |||fund|funds| ||Notes|£|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies||49,225|-| |**EXPENDITURE ON**|||| |Raising funds|2|596|-| |**Charitable activities**|||| |2023 Festival||33,637|-| |**Total**||34,233|-| |**NET INCOME**||14,992|-| |**RECONCILIATION OF FUNDS**|||| |Total funds brought forward||5,380|5,380| |**TOTAL FUNDS CARRIED FORWARD**||20,372|5,380| The notes form part of these financial statements Page 3 Staithes Festival of the Arts and Heritage |Balance Sheet
31 January 2024
31.1.24
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
1,566
**CURRENT ASSETS**
Cash at bank
20,408
**CREDITORS**
Amounts falling due within one year
6
(1,602)
**NET CURRENT ASSETS**
18,806
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
20,372
**NET ASSETS**
20,372|31.1.23
Total
funds
£
-
5,380
-
5,380
5,380
5,380| |---|---| The notes form part of these financial statements Page 4 continued... Staithes Festival of the Arts and Heritage |Balance Sheet-continued
31 January 2024
**FUNDS**
7
Unrestricted funds
**TOTAL FUNDS**|20,372
20,372|5,380
5,380| |---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 2 October 2024 and were signed on its behalf by: Mr K A Wallace - Trustee Mr I Burke - Trustee Mr D H Linley - Trustee Mrs C Paddle - Trustee Mr J Hamlin - Trustee The notes form part of these financial statements Page 5 Staithes Festival of the Arts and Heritage Notes to the Financial Statements for the Year Ended 31 January 2024 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Equipment - 10% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 6 continued... Staithes Festival of the Arts and Heritage Notes to the Financial Statements - continued for the Year Ended 31 January 2024 ## **2. RAISING FUNDS** ## **Raising donations and legacies** |**Raising donations and legacies**||| |---|---|---| ||31.1.24|31.1.23| ||£|£| |Support costs|596|-| ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023. ## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ||**NET INCOME**|Unrestricted
fund
£
-|Unrestricted
fund
£
-| |---|---|---|---| ||**RECONCILIATION OF FUNDS**||| ||Total funds brought forward|5,380|| ||**TOTAL FUNDS CARRIED FORWARD**|5,380|| |**5.**|**TANGIBLE FIXED ASSETS**||| ||**COST**|Equipment
£|| ||Additions|1,742|| ||**DEPRECIATION**||| ||Charge for year|176|| ||**NET BOOK VALUE**||| ||At 31 January 2024|1,566|| ||At 31 January 2023|-|| Page 7 continued... Staithes Festival of the Arts and Heritage ## Notes to the Financial Statements - continued for the Year Ended 31 January 2024 ## **6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ||||31.1.24|31.1.23| |---|---|---|---|---| ||||£|£| |Received in advance|||1,182|-| |Other creditors|||420|-| ||||1,602|-| |**MOVEMENT IN FUNDS**||||| |**Unrestricted funds**|At 1.2.23
£||Net
movement
in funds
£|At
31.1.24
£| |General fund||5,380|14,992|20,372| |**TOTAL FUNDS**||5,380|14,992|20,372| |Net movement in funds, included in the above are as follows:||||| |**Unrestricted funds**|Incoming
resources
£||Resources
expended
£|Movement
in funds
£| |General fund||49,225|(34,233)|14,992| |**TOTAL FUNDS**||49,225|(34,233)|14,992| |||||| ## **7. MOVEMENT IN FUNDS** ## **8. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 January 2024. Page 8 Staithes Festival of the Arts and Heritage ## Detailed Statement of Financial Activities for the Year Ended 31 January 2024 |Detailed Statement of Financial Activities
for the Year Ended 31 January 2024||| |---|---|---| ||31.1.24|31.1.23| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Grants|25,000|-| |Artist payments|15,147|-| |Advertising|2,208|-| |Events and other income|3,060|-| |Car parking|2,493|-| |Surplus on programme sales|417|-| |Village Hall rents|900|-| ||49,225|-| |**Total incoming resources**|49,225|-| |**EXPENDITURE**||| |**Charitable activities**||| |Freelance support work|15,000|-| |Hall hire|900|-| |Insurance|664|-| |Sundries|283|-| |Traffic management and parking|5,156|-| |Repairs and maintenance|520|-| |Web site costs|360|-| |Hire of equipment|5,585|-| |Music and entertainment|2,972|-| |Clothing and uniforms|850|-| |First Aid services|847|-| |Donations|500|-| |**Support costs**|33,637|-| |**Governance costs**||| |Accountancy and legal fees|420|-| |Plant and machinery|176|-| ||596|-| |Total resources expended|34,233|-| |**Net income**|14,992|-| |||| This page does not form part of the statutory financial statements Page 9 ## **Virtual Cabinet Portal Digital Signatures** ## **Digital Signature Verification** You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page: https://www.virtualcabinetportal.com/VerifySignedDocument ## **Signature Dates and Times** All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page: http://www.virtualcabinetportal.com/WhatIsUTC ## **Signature 1** Signed by Kevin Wallace using authentication code ckVscjV5VFZmNFZT at IP address 86.142.242.26, on 2024/10/11 06:39:08 Z. Kevin Wallace's e-mail address is: info@staithesfestival.com. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Staithes Festival of Arts and Heritage **On accounts for the year** 31 January 2024 **Charity no** 1190224 **ended (if any) Set out on pages** One to Nine (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/01/2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** STEWART MICHAEL DAVIES **Relevant professional** ACA FCCA **qualification(s) or body (if any):** **Oct 2018** 1 **IER** ## **Address:** 28 Bagdale Whitby YO21 1QL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**