Friends of the Mendip School PTA CIO
Report and Accounts
31 August 2023
Charity number: 1190007
Friends of the Mendip School PTA CIO Report and accounts
Contents Page
Charity information
Report of the trustees
Statement of financial activities
Statement of financial position
Notes to the accounts
Detailed statement of financial activities
Trustees Rebecca Allen
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Friends of the Mendip School PTA CIO Report and accounts
Catherine Smedley Richard Tippett
Principal address
The Mendip School Edmund Rack Road Prestleigh Shepton Mallet BA4 4FZ
Bankers
Lloyds Bank plc Butler Place Chelmsford Legg st OSC 1 Legg Street Essex CM1 1JS
Charity number 1190007
Respective responsibilities of trustees
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act)
Trustees report For the period ended 31 August 2023
Objectives and Activities
The trustees present their report and financial statements for the period ended 31 August 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to
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Friends of the Mendip School PTA CIO Report and accounts
the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Purpose
All proceeds from events and activities organised by the PTA are used to support the work of the school. Decisions about expenditure priorities are taken by members of the PTA at meetings or through email communications, in conjunction with the school's senior management team, and in this respect the PTA has due regard to the guidance issued to the Charity Commission on public benefit. The Charity benefits the school aged children attending The Mendip School.
Trustees are not paid.
All activities are undertaken by volunteers with the support of school staff.
We work with school staff to apply for grants and trust funding to support ongoing appeals and projects that the school are planning or have in place. This continues to support enriching the opportunities for students and their families.
Achievements and Performance
We would like to thank all the parents and school staff as well as friends of the school for their ongoing support. It has remained a difficult time to fundraise with ongoing cost of living crisis in the community and the difficulties in organising events with huge pressures on parents and carers.
The Trustees of The Partnership Trust, the Multi-Academy Trust which The Mendip School is a part of, made the difficult decision in May 2023 to put the development of the swimming pool on hold. This meant that we sadly had to contact donors and the grant makers and trust holders to offer to return or repurpose donations. We are extremely grateful to all those who allowed us to retain the funding for other projects and for the understanding of all those who fundraised for us, in particular The Cummins, Harris and Hutchinson Families.
The focus remains for our fundraising to support the school with additional resources, equipment and support. We are currently supporting the installation of therapy pods for additional space for individual and small group support. We are also supporting the Student Council in their fundraising efforts for new playground equipment which is fully inclusive and will add to the items already fundraised for.
We are so grateful once again to the staff from Charlie Bighams and Charlie himself for their donation, time and support in our gardens and forest school areas. Their staff volunteering day saved us over two weeks of maintenance time in constructing pathways and clearing overgrown flower beds and weeds. This equates to over 50 hours of volunteering time as well as a generous donation to the charity.
Thank you also to our wonderful group of Bath Half Marathon runners who laced their trainers and tackled the 13.5miles to raise over £200 each for the school, so thank you!
We held our second Christmas Fair with classes creating enterprise and a visit and gift from Santa. The event raised £1000 and was warmly received by families and staff as a great way to celebrate and invite people into school.
The trustees are extremely grateful for the support of parents and friends of the school in choosing to fundraise for the PTFA through sponsored activities and ongoing donations of time and funding.
FINANCIAL REVIEW
Financial position
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Friends of the Mendip School PTA CIO Report and accounts
We have raised small amounts this year both from trusts, grants and individual fundraising and are in a healthy position to support the ongoing appeals from the school and support new ideas for fundraising.
Income for the period was £15751.42 (2022: £57,270 2021: £21,169). Expenditure during the period was £25,785 of which £20,000 was for repayment of pool grants (2022: £5,561 (2021: £4,761).
At 31 August 2023 total funds were £58,082.42 of which £53,116 are unrestricted (2022: total funds were £68,116 of which £32,588 are unrestricted, 2021: Total funds £16,408 of which £11,808 unrestricted).
Reserves policy
We have our charitable bank account and maintain a reserve of £600 to have a float and expenses for any planned events.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is controlled by its constitution which is based on the PTA model and adopted at the formation of the charity.
Trustees are nominated and elected for 3 years at the AGM.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the board of trustees on: ……14th March 2024……………………….. and
signed on its behalf by: …Rebecca Allen …………………………..
Signature
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Friends of the Mendip School PTA CIO Report and accounts
Friends of the Mendip School PTA CIO Report and accounts
Receipts and payments account for the year ended 31 August 2023
| Unrestricte d Funds |
Restricted Funds |
Total | Total | Total | |
|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | 2021 | |
| £ | £ | £ | £ | £ | |
| Donations and legacies |
1047.85 | 11398.1 | 12445.95 | 20,853 | 11,083 |
| Charitable activities |
9.61 | 3215.93 | 3305.54 | 36,417 | 10,086 |
| Total incoming resources |
1057.46 | 14694.03 | 15751.49 | 57,270 | 21,169 |
| Expenditure on: |
|||||
| Charitable activities |
0 | 24789.1 | 24789.1 | 5,492 | 4,693 |
| Administratio n |
996.65 | 0 | 996.65 | 68 | 68 |
| Total resources expended |
996.65 | 24789.1 | 25785.75 | 5561 | 4761 |
| Net (outgoing)/i ncoming resources |
60.81 | -10095.07 | -10034.26 | 57708 | 16408 |
| Reconciliati on of funds |
|||||
| Total Funds Brought Forward |
32588 | 35528 | 68116 | 16409 | |
| Total funds carried forward |
32648.81 | 25432.93 | 58081.74 | 68116 | 16408 |
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Friends of the Mendip School PTA CIO Report and accounts
| Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
Movement in funds 1st Sept 2022 Received in Year Utilised in Year Balance Transfers 31st Aug 2023 £ £ £ £ £ Unrestrict ed Funds General Funds 32558 1057.46 -996.65 32618.81 |
|---|---|---|---|---|---|
| Total Unrestricte d Funds 32558 1056.46 -996.65 32617.81 |
|||||
| Restricted Funds |
|||||
| Lodge Uno Accord Masons (Swimming Pool) |
5000 | 500 | 5500 | ||
| Tesco Community Grant (Cafe) |
1500 | -1500 | 0 | ||
| Jack Hutchson (Swimming Pool) |
1000 | 1000 | |||
| Woodward Trust (Playschem e) |
750 | -750 | 0 | ||
| Charlie Bighams (Forest School) |
2000 | 2000 | |||
| BIZZ Give (Of Road wheelchair) |
5000 | 5000 |
Total restricted Funds 68116 10750 -2250 13500
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Friends of the Mendip School PTA CIO Report and accounts
Total Funds 100674
11806.46 -3246.65 0 46117.81
| Analysis | |||||
|---|---|---|---|---|---|
| of net | |||||
| assets | |||||
| between | Unrestrict | Restricte | Total | Total | Total |
| funds | ed Funds | d Funds | 2021 | 2022 | 2023 |
| Current | |||||
| Assets | 32617.81 | 13500 | 68116 | 16408 | 58071.74 |
| Cash at | |||||
| bank and in | |||||
| hand | 67,916 | 57661.64 | |||
| Cash foat | 200 | 16,408 | 200 | ||
| Related | |||||
| party | |||||
| transaction | |||||
| s | |||||
| There were | |||||
| no related | |||||
| party | |||||
| transaction | |||||
| s during the | |||||
| period. |
| no related party transaction s during the period. |
no related party transaction s during the period. |
no related party transaction s during the period. |
no related party transaction s during the period. |
|---|---|---|---|
| £ £ £ |
|||
| JustGiving | 9.61 | 17,841 | 1,648 |
| Paypal Giving |
83 | ||
| General | 3,013 | 2,782 | |
| Transfer from antecedent organisatio n |
6,569 | ||
| Karadoo Finance (Invest Local) Wolf Run and Bath Half Marathon |
2295.93 | ||
| Total 2305.54 20854 11082 |
Charitable
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Friends of the Mendip School PTA CIO Report and accounts
activities
Grants received from:
| activities Grants received from: |
|||
|---|---|---|---|
| Somerset Community Foundation (Covid Recovery) |
3,000 | ||
| The Woodward Charitable Trust (Playschem e) |
750 | 500 | |
| Somerset Community Foundation (Forest School) |
1500 | 3000 | |
| The Wainright Futures Foundation (Swimming Pool) |
1000 | ||
| Shepton Mallet Town Council (Small holding) |
600 | ||
| Elmgrant Trust (Oven) |
750 | ||
| Hubbub Foundation (Communit y fridge) |
3000 | ||
| Van Neste Foundation (Shed for food bank) |
1680 | ||
| Nineveh Trust (Small holding) |
2900 | ||
| Somerset Community Foundation (Parenting teens course) |
1340 |
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Friends of the Mendip School PTA CIO Report and accounts
| The Neighbourly Foundation (Forest School) |
400 | ||
|---|---|---|---|
| UK Online Giving (National Grid Grant) |
20000 | ||
| Tesco Community Grant (Cafe) |
1500 | ||
| Lodge Uno Corde (Swimming Pool) |
500 | 5000 | |
| Other charitable activities: |
|||
| Christmas card sales |
956 | ||
| PTA Rafe | 80 | 281 | |
| Car boot sales |
516 | ||
| 2750 33416 13087 |
|||
| Total Incoming **Resources ** |
5055.54 54270 24169 |
Expenditu re
Charitable activities
| Expenditu re Charitable activities |
|||
|---|---|---|---|
| Christmas cards |
443 | ||
| Wood water butts |
212 | ||
| Grants to The Mendip School: |
|||
| Elm Grant (Oven) |
750 | ||
| Playscheme | 500 | ||
| Somerset Community |
3000 |
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Friends of the Mendip School PTA CIO Report and accounts
| Fund Covid Recovery |
|||
|---|---|---|---|
| Community fridge |
3000 | ||
| Oven | 1680 | ||
| Café renovations |
1639.1 | 600 | |
| Bath Half T- Shirts |
102 | ||
| Repayment of Swimming Pool Grants |
2150 | ||
| Repayment of Community Fridge Grant |
3000 | ||
| Administr ation |
|||
| Subscriptio ns |
72 | 69 | 68 |
| Mendip Signs |
£45.00 | ||
| R. Allen (Santa's Grotto) |
£177.65 | ||
| Concept Accountant |
£600.00 | ||
| Total expenditu re 7785.75 5561 4761 Net surplus -2730.21 51,709 16,408 |
These financial statements were approved by the Trustees on
……………………………..
Signed, on behalf of the Trustees ……………………………………………………………………
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Friends of the Mendip School PTA CIO Report and accounts
Name …………………………………………………………………………………………………………
The notes below form an integral part of these accounts
Notes to accounts
1 Principle accounting policies
Friends of the Mendip School PTA CIO is a Charitable Incorporated Organisation
The principal accounting policies adopted in the preparation of the financial statements are set out below:
Basis of preparation
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and Accounting and Reporting By Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted Funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Incoming Resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified.
The value of services provided by volunteers has not been included in these accounts.
Investment income is included when receivable.
Incoming resources from charitable trading activity are accounted for when earned.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which
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Friends of the Mendip School PTA CIO Report and accounts
cannot be fully recovered.
Costs of generating funds comprises those costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the examiner's fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the Receipts and Payments account on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
4 Employee information
Average number of employees 0
No employees received remuneration exceeding £60,000.
Trustees information
Trustees remuneration and expenses £0
7 Related party transactions
There were no related party transactions during the period.
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