## **Friends of the Mendip School PTA CIO**
## **Report and Accounts**
## **31 August 2023**
**Charity number: 1190007**
**Friends of the Mendip School PTA CIO Report and accounts**
## **Contents Page**
Charity information
Report of the trustees
Statement of financial activities
Statement of financial position
Notes to the accounts
Detailed statement of financial activities
**Trustees** Rebecca Allen
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**Friends of the Mendip School PTA CIO Report and accounts**
Catherine Smedley Richard Tippett
## **Principal address**
The Mendip School Edmund Rack Road Prestleigh Shepton Mallet BA4 4FZ
## **Bankers**
Lloyds Bank plc Butler Place Chelmsford Legg st OSC 1 Legg Street Essex CM1 1JS
**Charity number** 1190007
## **Respective responsibilities of trustees**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act)
## **Trustees report For the period ended 31 August 2023**
## **Objectives and Activities**
The trustees present their report and financial statements for the period ended 31 August 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to
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**Friends of the Mendip School PTA CIO Report and accounts**
the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Purpose**
All proceeds from events and activities organised by the PTA are used to support the work of the school. Decisions about expenditure priorities are taken by members of the PTA at meetings or through email communications, in conjunction with the school's senior management team, and in this respect the PTA has due regard to the guidance issued to the Charity Commission on public benefit. The Charity benefits the school aged children attending The Mendip School.
Trustees are not paid.
All activities are undertaken by volunteers with the support of school staff.
We work with school staff to apply for grants and trust funding to support ongoing appeals and projects that the school are planning or have in place. This continues to support enriching the opportunities for students and their families.
## **Achievements and Performance**
We would like to thank all the parents and school staff as well as friends of the school for their ongoing support. It has remained a difficult time to fundraise with ongoing cost of living crisis in the community and the difficulties in organising events with huge pressures on parents and carers.
The Trustees of The Partnership Trust, the Multi-Academy Trust which The Mendip School is a part of, made the difficult decision in May 2023 to put the development of the swimming pool on hold. This meant that we sadly had to contact donors and the grant makers and trust holders to offer to return or repurpose donations. We are extremely grateful to all those who allowed us to retain the funding for other projects and for the understanding of all those who fundraised for us, in particular The Cummins, Harris and Hutchinson Families.
The focus remains for our fundraising to support the school with additional resources, equipment and support. We are currently supporting the installation of therapy pods for additional space for individual and small group support. We are also supporting the Student Council in their fundraising efforts for new playground equipment which is fully inclusive and will add to the items already fundraised for.
We are so grateful once again to the staff from Charlie Bighams and Charlie himself for their donation, time and support in our gardens and forest school areas. Their staff volunteering day saved us over two weeks of maintenance time in constructing pathways and clearing overgrown flower beds and weeds. This equates to over 50 hours of volunteering time as well as a generous donation to the charity.
Thank you also to our wonderful group of Bath Half Marathon runners who laced their trainers and tackled the 13.5miles to raise over £200 each for the school, so thank you!
We held our second Christmas Fair with classes creating enterprise and a visit and gift from Santa. The event raised £1000 and was warmly received by families and staff as a great way to celebrate and invite people into school.
The trustees are extremely grateful for the support of parents and friends of the school in choosing to fundraise for the PTFA through sponsored activities and ongoing donations of time and funding.
## **FINANCIAL REVIEW**
## **Financial position**
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**Friends of the Mendip School PTA CIO Report and accounts**
We have raised small amounts this year both from trusts, grants and individual fundraising and are in a healthy position to support the ongoing appeals from the school and support new ideas for fundraising.
Income for the period was £15751.42 (2022: £57,270 2021: £21,169). Expenditure during the period was £25,785 of which £20,000 was for repayment of pool grants (2022: £5,561 (2021: £4,761).
At 31 August 2023 total funds were £58,082.42 of which £53,116 are unrestricted (2022: total funds were £68,116 of which £32,588 are unrestricted, 2021: Total funds £16,408 of which £11,808 unrestricted).
## **Reserves policy**
We have our charitable bank account and maintain a reserve of £600 to have a float and expenses for any planned events.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is controlled by its constitution which is based on the PTA model and adopted at the formation of the charity.
Trustees are nominated and elected for 3 years at the AGM.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the board of trustees on: ……14th March 2024……………………….. and
signed on its behalf by: …Rebecca Allen …………………………..
Signature
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Friends of the Mendip School PTA CIO
Report and accounts
**Friends of the Mendip School PTA CIO Report and accounts**
## **Receipts and payments account for the year ended 31 August 2023**
||**Unrestricte**
**d Funds**|**Restricted**
**Funds**|**Total**|**Total**|**Total**|
|---|---|---|---|---|---|
||**2023**|**2023**|**2023**|**2022**|**2021**|
||£|£|£|£|£|
|Donations
and legacies|1047.85|11398.1|12445.95|20,853|11,083|
|Charitable
activities|9.61|3215.93|3305.54|36,417|10,086|
|**Total**
**incoming**
**resources**|1057.46|14694.03|15751.49|57,270|21,169|
|||||||
|_Expenditure_
_on:_||||||
|Charitable
activities|0|24789.1|24789.1|5,492|4,693|
|Administratio
n|996.65|0|996.65|68|68|
|**Total**
**resources**
**expended**|996.65|24789.1|25785.75|5561|4761|
|||||||
|**Net**
**(outgoing)/i**
**ncoming**
**resources**|60.81|-10095.07|-10034.26|57708|16408|
|||||||
|**_Reconciliati_**
**_on of funds_**||||||
|_Total Funds_
_Brought_
_Forward_|32588|35528|68116|16409||
|**Total funds**
**carried**
**forward**|32648.81|25432.93|58081.74|68116|16408|
6
**Friends of the Mendip School PTA CIO Report and accounts**
|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|**Movement**
**in funds**
**1st Sept**
**2022**
**Received**
**in Year**
**Utilised in**
**Year**
**Balance**
**Transfers**
**31st Aug**
**2023**
**£**
**£**
**£**
**£**
**£**
**Unrestrict**
**ed Funds**
General
Funds
32558
1057.46
-996.65
32618.81|
|---|---|---|---|---|---|
|Total
Unrestricte
d Funds
32558
1056.46
-996.65
32617.81||||||
|**Restricted**
**Funds**||||||
|Lodge Uno
Accord
Masons
(Swimming
Pool)|5000|500|||5500|
|Tesco
Community
Grant
(Cafe)||1500|-1500||0|
|Jack
Hutchson
(Swimming
Pool)||1000|||1000|
|Woodward
Trust
(Playschem
e)||750|-750||0|
|Charlie
Bighams
(Forest
School)||2000|||2000|
|BIZZ Give
(Of Road
wheelchair)||5000|||5000|
**Total restricted Funds** 68116 10750 -2250 13500
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**Friends of the Mendip School PTA CIO Report and accounts**
Total Funds 100674
11806.46 -3246.65 0 46117.81
|**Analysis**||||||
|---|---|---|---|---|---|
|**of net**||||||
|**assets**||||||
|**between**|**Unrestrict**|**Restricte**|**Total**|**Total**|**Total**|
|**funds**|**ed Funds**|**d Funds**|**2021**|**2022**|**2023**|
|Current||||||
|Assets|32617.81|13500|68116|16408|58071.74|
|Cash at||||||
|bank and in||||||
|hand||||67,916|57661.64|
|Cash foat|||200|16,408|200|
|Related||||||
|party||||||
|transaction||||||
|s||||||
|There were||||||
|no related||||||
|party||||||
|transaction||||||
|s during the||||||
|period.||||||
|no related
party
transaction
s during the
period.|no related
party
transaction
s during the
period.|no related
party
transaction
s during the
period.|no related
party
transaction
s during the
period.|
|---|---|---|---|
|**£**
**£**
**£**||||
|JustGiving|9.61|17,841|1,648|
|Paypal
Giving|||83|
|General||3,013|2,782|
|Transfer
from
antecedent
organisatio
n|||6,569|
|Karadoo
Finance
(Invest
Local) Wolf
Run and
Bath Half
Marathon|2295.93|||
|**Total**
2305.54
20854
11082||||
**Charitable**
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**Friends of the Mendip School PTA CIO Report and accounts**
## **activities**
## **Grants received from:**
|**activities**
**Grants**
**received**
**from:**||||
|---|---|---|---|
|Somerset
Community
Foundation
(Covid
Recovery)|||3,000|
|The
Woodward
Charitable
Trust
(Playschem
e)|750||500|
|Somerset
Community
Foundation
(Forest
School)||1500|3000|
|The
Wainright
Futures
Foundation
(Swimming
Pool)|||1000|
|Shepton
Mallet Town
Council
(Small
holding)|||600|
|Elmgrant
Trust
(Oven)|||750|
|Hubbub
Foundation
(Communit
y fridge)|||3000|
|Van Neste
Foundation
(Shed for
food bank)||1680||
|Nineveh
Trust (Small
holding)||2900||
|Somerset
Community
Foundation
(Parenting
teens
course)||1340||
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**Friends of the Mendip School PTA CIO Report and accounts**
|The
Neighbourly
Foundation
(Forest
School)||400||
|---|---|---|---|
|UK Online
Giving
(National
Grid Grant)||20000||
|Tesco
Community
Grant
(Cafe)|1500|||
|Lodge Uno
Corde
(Swimming
Pool)|500|5000||
|_Other_
_charitable_
_activities:_||||
|Christmas
card sales|||956|
|PTA Rafe||80|281|
|Car boot
sales||516||
|||||
||2750
33416
13087|||
|**Total**
**Incoming**
**Resources **|**5055.54**
**54270**
**24169**|||
## **Expenditu re**
## **Charitable activities**
|**Expenditu**
**re**
**Charitable**
**activities**||||
|---|---|---|---|
|Christmas
cards|||443|
|Wood water
butts||212||
|_Grants to_
_The Mendip_
_School:_||||
|Elm Grant
(Oven)|||750|
|Playscheme|||500|
|Somerset
Community|||3000|
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**Friends of the Mendip School PTA CIO Report and accounts**
|Fund Covid
Recovery||||
|---|---|---|---|
|Community
fridge||3000||
|Oven||1680||
|Café
renovations|1639.1|600||
|Bath Half T-
Shirts|102|||
|Repayment
of
Swimming
Pool Grants|2150|||
|Repayment
of
Community
Fridge
Grant|3000|||
|**_Administr_**
**_ation_**||||
|Subscriptio
ns|72|69|68|
|Mendip
Signs|£45.00|||
|R. Allen
(Santa's
Grotto)|£177.65|||
|Concept
Accountant|£600.00|||
|||||
|**Total**
**expenditu**
**re**
7785.75
5561
4761
**Net**
**surplus**
-2730.21
51,709
16,408||||
These financial statements were approved by the Trustees on
……………………………..
Signed, on behalf of the Trustees ……………………………………………………………………
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**Friends of the Mendip School PTA CIO Report and accounts**
Name …………………………………………………………………………………………………………
The notes below form an integral part of these accounts
## **Notes to accounts**
## **1 Principle accounting policies**
Friends of the Mendip School PTA CIO is a Charitable Incorporated Organisation
The principal accounting policies adopted in the preparation of the financial statements are set out below:
## _**Basis of preparation**_
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and Accounting and Reporting By Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## _**Fund Accounting**_
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted Funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
## _**Incoming Resources**_
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified.
The value of services provided by volunteers has not been included in these accounts.
Investment income is included when receivable.
Incoming resources from charitable trading activity are accounted for when earned.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
## _**Resources expended**_
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which
12
**Friends of the Mendip School PTA CIO Report and accounts**
cannot be fully recovered.
Costs of generating funds comprises those costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the examiner's fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the Receipts and Payments account on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
## _**Cash and cash equivalents**_
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **4 Employee information**
Average number of employees 0
No employees received remuneration exceeding £60,000.
## **Trustees information**
Trustees remuneration and expenses £0
## **7 Related party transactions**
There were no related party transactions during the period.
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