Hessle and Anlaby Food Bank Charity No,, 1189947 Hessle and Anlaby Food Bank FINANCIAL rATEMES Period ending 31 December 2024 Phoenix Accountsncy and Business COnsultsn Limited
Hessle and Anlaby Food Bank Charity No: 1189947 Contents to the Financial Statements For the period ending 31 December 2024 Page Trustees Annual Report Independent Examiners, Rep)rt ReIPtS and Payments Account 10 Statement of Assets and Liabilities 11 Notes to the Financial Statements 12
Hessle and Anlaby Food Bank Charity No: 1189947 Trustees Annual Report For the period ending 31 December 2024 The Trustees present their report with the independently examined financial statements of Hessle and Anlaby Food Bank. This is the fourth year of operation of the Charitsble Incorporated Organisation (CIO). Reference and Administrative Details of the Charity, its Trustees and Advisers Name fch Hessle and Anlaby Food Bank istr 1189947 Chari 's Princi al Address: Hessle and Anlaby Food Bank Town Hall South Lane Hessle East Yorkshire HU13 ORR Trustee Names of Trustees who served during the period and since the period end were as follows:_ Name: Mr Robert Carroll Mrs Ann Cross Mr Paul Hogan Mrs Susan Hornby Mr Mark Kensett Sheila Dowling Position: Chair Dates of service if not for the full period: First Trustee First Trustee First Trustee ApFX)inted 25th June 2020 Appointed 25LI June 2020 Appointed 05 January 2021 Inde endent Examiner: Rebecca Triffitt, MAAT PrEcti Accountant, Employee of: Phoenix Accountancy and Business Consultancy Limited 6 Roberts Street Scunthorpe North Lincolnshire DN15 66LZ
HeIe and Anlaby Food Bank Charity No: 1189947 Trustees Annual Report For the period ending 31 December 2024 Bankers: NATWESr Willerby and Kirk Ella Branch The Square Willerby HUIO 7UA Structure, Governance and Management vernin Document: Hessle and Anlaby Food Bank Is a registered Charitsble Incorporated Organisation governed by its Constitution (foundation model), approved 15th June, amended on 2ThJ July 2020. The organisation was registered with the Charity Commission on the 15Y) June 2020. Recruitment and a intment f Trust&s: The trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulat& with invitations to nominate trustees in advance of the AGM. A clause sates that the Hessle Town Council may appoint up to 3 charity trustees and Anlaby with Anlaby Common Parish Council may appoint up to 2 charity trustees. Tre Constitution of the Charity states that there must be at least three charity trustees, with maximum limit of seven. Apart from the first charity trustees all trustees are appointed for a 3 year term by a resolution passed at a properly convened meeting of the charity trustees. Trustee Induction and Trainin All trustees are provided with the Charity Commissions'Roles and Responsibilities of Trustees,, the Constitution and the financial statements including the Annual Rewrt. Any training required by the trustees may be requested at any point, where it is considered useful to their role as trustee. Or anisational Structure: The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees will consider the public benefit in making decisions. Trustees are aware that any conflitt of interest is declared and recorded and the person will be withheld from that part of the meeting and will not be able to vote for that bit of discussion. The board holds an AGM every year, other than that any charity trustee may call a meeting during the year,
Hessle and Anlaby Food Bank Charity No.. 1189947 Trustees Annual Report For the period ending 31 December 2024 Risk Mana ement: The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have bn established to mitigate those risks. A]1 wstems and procedures are reviewed regularly to ensure they meet charity law and our own organisations aims and objectives. Objectives and Activities The charitys object is: "To relieve persons in the Hessle, Anlaby and surrounding areas of the East Riding of Yorkshire that are in financial hardship in suth ways as the trustee5 from time-to-time think fit. In particular, but not exclusively by.. A) Running a food bank, known as 'Hessle and Anlaby Food Bank" providing emergency food, essential toiletries and household items to individuals and families in need andlor for distribution by charities or other organisations working to prevent or relieve poverty. B) Such other means, including (but not limited to) the prowsion of support or signposting to relevant information and other advisory services. Running of the food bank to support individuals and families in need andlor for distribution by charities or other organisations. The charity strives to be a local community hub for the provision of supwrt or signposting to relevant information and other advisory Servi5. Main ob'ectives for the followin ear: In 2025 we plan to continue to develop the"Community Panty, to enable us to develop the support we offer to our clients. Having them come into the Centre enables us to develop a better relationship, to better understand their needs and to develop the support we can offer to get them back to self-sufFiciency. To continue to operdte the foodbank to support individuals and families in need andlor for distribution to charities or other organisations. The Charity Strives to continue to develop itself as a local community hub for the provision of support or signposting to relevant information and other advisory Seices. We will continue to support and develop our relationship with the Hull and East Yorkshire Credit Union and will continue to ty to develop services with Citizens Advice to see if a local branch could open in our area - this is an ongoing project.
Hessle and Anlaby Food Bank Charlty No: 1189947 Trustees Annual Report For the period ending 31 December 2024 'ettives for the followin ear Con't We are looking into the possibility of providing a Community Hub in the community centre. This will include the offering of a warm welcoming space to develop community involvement and to provlde light snacks as well as signposting to other social support seNices, Achievements and Performance Changes to service user trends over the year refletted the successful move across by many to the Community Pantry where customers register and contribute a small amount on each visit for items based on a generous point system. Users may move between Panty and Food Bank on review by Trustees as their situation changes over time and many have been encouraged after discussion of their situation, to redu their regularity. As many as possible have been encouraged to visit to pick up their food bank items which has enabled better engagement with them. Some continue to receive volunteer delivery where they are unable to get into the centre in Hessle for health or financial reasons. This includes several from the outlying villages. However, some clients still remain on the books since the start of the charity in 2020. On balan the totsl number of households being supported had risen back to 115, there having been a slight dip in the summer and more smaller households coming forward of help after changes to winter fuel allowances, and cost of living rises. A substantial Lottery grant was received in earfy 2025 and with permission from the building owner this was used to renovate a room at the Community Centre to make it fit for purpose for both Food Bank and Community Panty operations; to allow access from the rear af the building; to accommodate increased freezer capacity. to put up signage; and clear the outside rear area for parking. Furthemiore, an outbuilding was n0Vated and on-site good storage is now in operation which allowed a saving of stordge rental costs. The remainder of grants plus an amount from reserves was used to purchase and Insu an electric vehicle which volunteer drivers now use for bulk goods movements. This has helped the Operations Manager to undertake bulk purchases with support of the local supermarkets and wholesalers and reduce the amount of time spent on smaller stock replenishment. A weekly rental cost of the space used has been agreed witti the Community Centre Trust but formal terms are pending while the Trust conlinues to be set up with the Town Council. A Reserves policy has been agreed and purchasing authorisation ulated along with annual review of all other policies. Communlty and supemiarket support for the charity has continued to be strong. We have allocated volunteers to help at Morrisons with preparlng the donations for customer purchases and we monitor changes to policies at the stores as they aim to reduce costs. Grants from East Riding of Yorkshire Council have been effectively used with local butchers
HeIe and Anlaby Food Bank Charity No., 1189947 Trustees Annual Report For the period ending 31 December 2024 Achievements and Performance (Con't) and others to offer a good range of choice to rvice users and again to allow substantia1 additional Christmas packs to be distributed. The White Goods fund via ERFPA also continued. The strength of support is also shown in our volunteer base which has grown slightly. Financial Review Reserves P li The charity reserves are currently healthy, At this psent time there is no finance rerves policy in place, but have suggested that the charity should aim to keep 3 months running costs at all time. Plans for Future Years Please see main objectives for the following year.
Hessle and Anlaby Food Bank Charity No: 1189947 Trustees Annual Report For the period ending 31 December 2024 Statement of Trustees responsibilities The Trustees are responsible for preparing a Trustees, Annual Report and Financial statements in accordance with applicable law and United Kingdom Accounting Standards, Hessle and Anlaby Food Bank has income below £250,000 and has therefore elected to prepart the financial statements on a Receipts and Payments basis in line with the Charities Att 2011. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracq at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hen taking reasonable steps for the prevention and detection of fraud and other irregularities. ststement of disclosure of information to Independent Examiner We, the Trustees of the charity who held office at the date of approval of these financial statements, each confim so far as we are aware, that: there is no relevant information of which the charitvs Independent Examiner is unaware; and We have taken all the steps that we ought to have tsken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity's independent examiners are aware of that information. Independent Examiner Rebecca Triffitt, MAAT from Phoenix Accountancy and Business Consultsncy has been appointed as Independent Examiner for the period ending 31& December 2024. Trustee Declaration The Trustees declare that they have approved the Trustees Annual Report. Signed on behalf of the charity's Trustees Robert Carroll Chair of Trustees Date:
Hessle and Anlaby Food Bank Charity No: 1189947 Independent Examiner's Report to the Members of Hessle and Anlaby Food Bank. I report on the accounts of Hessle and Anlaby Fol Bank for the period ending 31 December 2024, which are set out on pages 10 to 14. Respective responsibilities of Trustees and examSner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under settion 144 of the Charities Act 2011 (the Charities Att) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Direttions given by the Charity Commission (under section 145(5)(b) of the Charities Att, and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the account'ng records I have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Trlffitt, MAAT Prattice Accountant, Employee of: Phoenix Accountancy and Busines5 consultan Limited 4-6 Roberts Street Scunthorpe North Lincolnshire DN15 6LZ Date: aiq)
Hessle and Anlaby Food Bank Charity No: 1189947 Receipts and Payments Account For the period ended 31 December 2024 2024 2024 2024 2023 2023 2023 Unrestrfrted Rethrted Totsl Unrastiicted Restrlcted Tota Note Fund5 Funds Funds Funds Funds Funds RECEIPTS Grants 62,360 62,360 17,563 1,662 9,028 62,360 90,613 12,285 12,285 21,120 9,868 Donations 17,563 1,662 9,028 28,253 21,120 9,868 Gift Alds Community Pantry Sale5 30,988 12,285 43,273 PAYMENTS Food and Supplies Rent & Stooge Fees Projert costs Insuran Vehicle Insuran Accounts fee 10,366 5,268 14,068 24,434 3,857 9,125 9,172 2,833 3,505 12,677 504 3,337 1,933 1,933 679 622 1,578 360 622 1,578 360 679 720 720 Phone and Mobile 442 442 1,064 694 70 147 225 1,289 Maintenance & Refurbishment 7,759 164 40,637 48,396 164 694 70 147 384 324 1,267 Vehide Costs Sundries Office Expenses Marketing Purchase of Assets 497 497 299 1,267 25 350 9,891 10,241 482 482 28,332 68,453 96,785 Website 17,329 6,192 23,521 Net Surplusl(Deficit) for the period (79) {6,093) (6,172) 13,659 6,093 19,752 Cash and Bank Balan5 brought fotivard 43,856 6,172 50,028 30,197 79 30,276 Cash and Bank Balances carrfed forward 43,777 79 43,856 43,856 6,172 50,028 The notes on pages 12 to 14 form part of these financial statements io
Hessle and Anlaby Food Bank Charity No., 1189947 statement of Assets and Liabilities As at 31 December 2024 2024 Total Funds 2023 Total Funds Notes Monetary Assets Current Account 43,856 50,028 Total Monetary Assets 43,856 50,028 Comprising: Unrestritted Funds Restricted Funds 43,777 79 43,856 43,856 6,172 50,028 Non-monetary Assets and Liabilities Fixed Assets for the Charity's use (at historical cost): Small Equipment- Freezer 700 220 230 58 549 227 360 680 9,891 12,915 700 220 230 58 549 227 360 680 Fridge Printer - Epson Heavy Duty Trolley Lenova Laptop Metsl wine racking Table with ash top Wired shelving Motor Vehicle 3,024 Debtors Creditors 390 360 These financlal statements have been approved by the commtiee on OAW(date) and signed on its behalf by: Robert ca011, Trustee The notes on pages 12 to 14 fom part of these financial ststements. li
Hessle and Anlaby Food Bank Charity No: 1189947 Notes to the Financial Statements For the period ended 31 December 2024 Notes Basis of Preparation These accounts have been prepared on a receipts and payments (R&P) basis in line with charity commission guidance for a charity of this size. The Charitable Incorporated Organisation (CIO) registered with the Charity Commission on 15th June 2020. Grants 2024 2024 2024 2023 2023 2023 Unrestricted Restricted Total Unrestricted Restricted Total Funds Funds Funds Funds Funds Funds East Riding Voluntary Action servi - ERFPA 531 531 2,285 2,285 East Riding Yorkshire Council Emergency Food Welfare Fund 7,751 7,751 10,000 lo,0 Costs of Living Funds NL-Awards for All 36,5IXI 36,500 17 578 17,578 62,360 62,360 12 285 12,285 Donations 2024 2024 Unrestricted Restricted Funds Funds 2024 Total Funds 2023 2023 Unrestricted Restricted Funds Funds 2023 Totsl Funds Donations 17,563 21,120 21,120 17,563 21,120 12
HeIe and Anlaby Food Bank Charity No.. 1189947 Notes to the Financial Statements For the period ended 31 December 2024 Restricted Funds Balance as at 31112123 Balance as at 31112124 Incoming Outgoing Emergency Focxj Welfare Fund Fridge and Freezer East Riding Voluntary Action seNis - ERFPA National Lottery - Awards for 5,741 79 7,751 (13,492) 79 352 531 (883) 17,578 (17,578) National Lottery- Costs of ving Fund 36,500 (36,500) 62,360 68,453 79 A brief description of the restricted funds are shown below: Emergency Food Welfare Fund Restricted funding was received from East Riding of Yorkshire Council to provide food, essential toiletries and household items to individuals and families in need within Hessle, Anlaby and surrounding areas of East Riding of Yorkshire. (1st November 2023 to 28th February 2024) Fridge and Freezer Restricted funding was recetved from Anlaby with Anlaby Common Parish Council to purchase a Fridge and Freezer. Kitchen Utensil - ERVAS on behalf ERFPA Restritted funding was received from East Riding Voluntary Action Services on behalf of East Riding Food Poverty Alliance for essential household items to families in need within Hessle, Anlaby and surrounding arears of East Riding of Yorf(shire. National Lottery- Awards for All Restricted funding was received from National Lottery to help pay to convert a outbuilding into additional food storage facility. National Lottery- Costs of Living Fund Restricted funding was received from National Lottery to contribute towards core cost, van & addits'onal funds to convert a outbuilding into additional food storage facility. 13
Hessle and Anlaby Food Bank Charity No: 1189947 Notes to the Financial Statements For the period ended 31 December 2024 Taxation Hessle and Anlaby Food Bank is a registered charity. All the charities, Income is applied to its charitable objectives and the charity is therefore exempt under current legislation from most forms of taxation. The charity is not VAT registered and all expenditure includes irrecoverable VAT. Payments to Trustees No remuneration direttly or indirectly out of the funds of the Charlty was paid or payable for the period to any Trustee. There was also no reimbursement of travel expenses paid or payable to Trustees in respect of the period. Related Party Transactions During the year the charity has the no related patty transattions wtth its trustees. Going Concern Trustees consider the Charity to be a going concern for a period of at least 12 months after the date on the Independent Examiners report as the Charity receives Income from Community Pantry Sales and donations, they don't rely on grants. 14