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2024-11-30-accounts

Trustees’ Annual Report for the period

From: 1 Dec 2023 To: 30 Nov 2024

Charity name: Wigmore Village Community Centre

Charity registration number: 1189883

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 When the village hall was built in the 1950s
the original constitution cited the objectives
as “the physical and mental training and
recreation and social, moral and intellectual
development through the medium of reading
and recreation rooms, library, lectures,
classes, recreations and entertainments or
otherwise as may be found expedient for the
benefit if the inhabitants of the village and
parish of Wigmore and its immediate vicinity
without distinction of sex or of political,
religious or other opinions”.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 In the spirit of our founding constitution, the
Wigmore Village Community Centre trustees
continue to:
• Implement a changing programme of
community events/services across all tastes,
pockets, and age groups, initiated from
residents’ requests
• Maintain links with related community
organisations within the county for the
benefit of our residents
• Provide a base for our local young people’s
project and for pre-school toddlers
• Provide respite for walkers and visitors –
public WCs (Wigmore and adjoining areas
are popular with local and national walking
groups)
• Provide a well-equipped meeting space for
local businesses, advice centres, and
community supply organisations
Generically, the Trustees also:
• ensure the maintenance and improvement
of the Village Hall;
• ensure the financial viability of the Village
Hall;
• monitor the dissemination and adherence
to policies and procedures;
• maintain positive relationships with key
stakeholders;
• receive appropriate and accurate reporting
of management information including
financial recording.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All of the activities cited above, relating to
our purposes comply with guidance on
public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related
investment		 Para 1.38 Not applicable
Contribution made by
volunteers		 Para 1.38 During this financial year, all of the trustees
were volunteers. The part-time paid staff
members also contributed the same amount
of time on a volunteer basis. Volunteers also
ran the tots group, tuck shop and on
occasion provided oversight during the youth
group.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 WVCC continues to host regular events
across a wide demographic of the
community from a tots group, to yoga
classes, to the gardening club, indoor bowls
club and open mic nights.
In addition we offer ad hoc events such as
film nights, supporting the village show and
festival-related events such as Halloween
kids’ disco and Christmas festivities in
association with the village church Friends
group.
All of these provide a safe forum for like-
minded people to get together to combat
issues of loneliness in a very rural
community.
All the activities and events staged are at the
request of the community identified through

open days and social media.

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Although the bank balance for the charity at
the end of the financial year is very positive,
most of that is allocated spend to refurb the
offices attached to the main hall and to pay
for new heating, both funded by the National
Lottery Awards for All scheme.
Over the year the charity has made an
operational loss of just under £6000.
This was due to a financial model based on
obtaining grant funding to pay for a salaried
manager position. Mid-year it was decided
that this was unsustainable and significant
changes were made to the operational
model of the charity.
The salaried manager role was terminated.
A new chair of Trustees was appointed and
two additional trustees were brought on
board.
A complete review of financial transaction
recording and reporting was undertaken in
line with the Charity Commission financial
controls checklist resulting in much more
rigorous financial controls overseen by one
of the new trustees who is a chartered
accountant.
Cost cutting was introduced resulting in
switching utilities suppliers, moving bank
account and replacing our inefficient heating.
These actions resulted in the local parish
council determining that the village hall was
being run in a way in which they could
support and subsequently provided a
significant donation which we have
established as our cash reserve.
In terms of income, our hall hiring was in line
with expectation. We are trying to promote
rental of office space in the village hall to
generate an improved income stream for
next year – hence the refurb being financed
by the Awards for All grant.
Café and tuck shop sales were in line with
expectation.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Since the restructuring of our operational
model we have established a cash reserve
of £2000 and the trustees have approved
our Finance Reserves Policy document.
What this means in effect is that if the bank
balance drops below the reserve threshold
then the Trustees must implement
emergency cost reductions until new funding
is acquired.
The emergency measures taken will include:
•Closure of the public toilets – the toilets will
be available solely to customers hiring the
hall.
•Place the caretaker on reduced hours – no
more than 1 hr per week.
•Suspend all consumable purchases unless
authorised by the Trustees
Amount of reserves held Para 1.22 £2000
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grants awarded from:

West Mercia Commissioner’s Fund

National Grid Warm Bank

National Lottery Awards for All
Hall hire
Office hire
Refreshment Sales
Donations
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not applicable - No investments
A description of the principal
risks facing the charity		 Para 1.46 On-going funding remains the biggest risk.
We have reduced our costs as much as we
can but realistically we will still require grant
funding to continue operations.
In addition, we inhabit an aging building
which will inevitably come with increasing
maintenance costs.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are nominated by any member of
the CIO management team and will be
appointed if unanimously supported by all
current trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Wigmore Village Community Centre
Other name the charity uses
Registered charity number 1189883
Charity’s principal address Village Hall,
Ford Street,
Wigmore,
Herefordshire
HR6 9UW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled
to appoint trustee(if any)
David Swatton Chair of
Trustees		 Trustee from 20
April 2023
Chair from May
2024
Bryan
Casbourne		 Trustee
Victoria Jill
Ireland		 Trustee 3 May 2024
Davina Audrey
Martin		 Trustee 31 May 2024

Corporate trustees – names of the directors at the date the report was approved Director name

None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser None

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
DAVID SWATTON


Chair of Trustees
14 December 2024
14 December 2024
Wigmore Village Community Centre Wigmore Village Community Centre Wigmore Village Community Centre 1189883 1189883 1189883 CC16a
For the period
from		 01/12/2023 To 30/11/2024
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
3,070
940
790
6,380
3,435


14,614
125
-
125
14,739
12,686
2,139
1,017
2,604
1,161
111
577
34
20,329
-
-
-
20,329
- 5,590
-
9,665
4,074		 Restricted
funds
to the nearest £
-
-
-
19,450
-
19,450
-
-
-
19,450
-
-
-
-
-
-
-
6,823
6,823
-
-
-
6,823
12,627
-
-
12,627		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
3,070
940
790
25,830
3,435
34,064
125
-
125
34,189
12,686
2,139
1,017
2,604
1,161
111
577
34
6,823
27,152
-
-
-
27,152
7,037		 Last year
to the nearest £
Hall Hire 3,070 -
Refreshment Sales 940 -
Office Hire 790 -
Grants 6,380 -
Donations 3,435 -
Sub total(Gross income for
AR)

14,614		 -
A2 Asset and investment sales,
(see table).
Surplus furniture 125
- -
Sub total 125 -
Total receipts
A3 Payments
Salaries and NI
Kitchen supplies
Bank, legal and insurance fees
Utilities
Repairs and maintenance
Education Expenditure
Software and office expenditure
Marketing
Building Expenditure
**Sub total **
-
-
-
-
-
-
-
-
-
-
A4 Asset and investment
purchases, (see table)
Not applicable -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- 5,590 12,627 - 7,037 -
- - - - -
9,665 - - 9,665 -
4,074 12,627 - 16,701 -

CCXX R1 accounts (SS)

16/04/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Not applicable
Basketball hoop
Details
Coffee Machine
Microwave
Breadmaker
Deep fat fryer
Fridge
Games Table
Details
Bank Current Account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Not applicable
Details
Not applicable
Village Hall Building and grounds		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
4,074
12,627
-
-
-
-
4,074
12,627
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
asset belongs
Cost (optional)
Permanent
Endowment
-
Unrestricted
818
Unrestricted
67
Unrestricted
99
Unrestricted
55
Unrestricted
539
Unrestricted
339
Unrestricted
444
-
Fund to which
liability relates
Amount due
(optional)
-
-
Print Name
David Swatton
Bryan Casbourne		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
13-Dec-24
Bryan Casbourne 13-Dec-24

CCXX R2 accounts (SS)

16/04/2025

2

CHARITY COMMISSION Independent examiner's report on.the FOR ENGLAND AND WALES accounts Section A Independent Examine￿$ Report Report to the trustees Lwigrnore Village Community Centre CIO Charity no lif any) On accounts for the year 30 Nov 2024 ended 1189883 Set out on pages I report lo the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3011112024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act l. Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exarninalion, I have followed all the applicable Directions given by the Charity Commission under section 145{5llb} of the Act Independent FF4wGharJty' examiner's statement utMletlak￿h￿xa￿¢)ft lo er of linsert-rtaine of I have completed my examination I confirm that no material matters have come to my attention in connection with the examination lolher than lttal disclosed below ') which gives me cause lo believe that in, any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act". or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of ac¢oLJnts set out In the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a marfer considered as part of an independent examination. I have no con￿M$ and have come across no other matters in connection with the examination lo which attention should be drawn In this report in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets If they do not apply. Signed.. Date.. 25 Name: Relevant professional qualificationlsl or body lif anyl- IER Oct 2018

Address: fadse G LE PJ ¢6 qOLJ Section B Disclosure Only complete If the examiner needs lo highlight material malteis ol conLein (see CC32, Independent examination of charity accounts.. directions and guidance for examinersl. Give here brief details of any items that the examinerwishes to disclose. IER Oct 2018