## **Trustees’ Annual Report for the period** ## **From: 1 Dec 2023 To: 30 Nov 2024** ## **Charity name: Wigmore Village Community Centre** ## **Charity registration number: 1189883** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|When the village hall was built in the 1950s
the original constitution cited the objectives
as “the physical and mental training and
recreation and social, moral and intellectual
development through the medium of reading
and recreation rooms, library, lectures,
classes, recreations and entertainments or
otherwise as may be found expedient for the
benefit if the inhabitants of the village and
parish of Wigmore and its immediate vicinity
without distinction of sex or of political,
religious or other opinions”.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In the spirit of our founding constitution, the
Wigmore Village Community Centre trustees
continue to:
• Implement a changing programme of
community events/services across all tastes,
pockets, and age groups, initiated from
residents’ requests
• Maintain links with related community
organisations within the county for the
benefit of our residents
• Provide a base for our local young people’s
project and for pre-school toddlers
• Provide respite for walkers and visitors –
public WCs (Wigmore and adjoining areas
are popular with local and national walking
groups)
• Provide a well-equipped meeting space for
local businesses, advice centres, and
community supply organisations
Generically, the Trustees also:
• ensure the maintenance and improvement
of the Village Hall;
• ensure the financial viability of the Village
Hall;
• monitor the dissemination and adherence
to policies and procedures;
• maintain positive relationships with key
stakeholders;| |||• receive appropriate and accurate reporting
of management information including
financial recording.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All of the activities cited above, relating to
our purposes comply with guidance on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|During this financial year, all of the trustees
were volunteers. The part-time paid staff
members also contributed the same amount
of time on a volunteer basis. Volunteers also
ran the tots group, tuck shop and on
occasion provided oversight during the youth
group.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|WVCC continues to host regular events
across a wide demographic of the
community from a tots group, to yoga
classes, to the gardening club, indoor bowls
club and open mic nights.
In addition we offer ad hoc events such as
film nights, supporting the village show and
festival-related events such as Halloween
kids’ disco and Christmas festivities in
association with the village church Friends
group.
All of these provide a safe forum for like-
minded people to get together to combat
issues of loneliness in a very rural
community.
All the activities and events staged are at the
request of the community identified through| open days and social media. |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Although the bank balance for the charity at
the end of the financial year is very positive,
most of that is allocated spend to refurb the
offices attached to the main hall and to pay
for new heating, both funded by the National
Lottery Awards for All scheme.
Over the year the charity has made an
operational loss of just under £6000.
This was due to a financial model based on
obtaining grant funding to pay for a salaried
manager position. Mid-year it was decided
that this was unsustainable and significant
changes were made to the operational
model of the charity.
The salaried manager role was terminated.
A new chair of Trustees was appointed and
two additional trustees were brought on
board.
A complete review of financial transaction
recording and reporting was undertaken in
line with the Charity Commission financial
controls checklist resulting in much more
rigorous financial controls overseen by one
of the new trustees who is a chartered
accountant.
Cost cutting was introduced resulting in
switching utilities suppliers, moving bank
account and replacing our inefficient heating.
These actions resulted in the local parish
council determining that the village hall was
being run in a way in which they could
support and subsequently provided a
significant donation which we have
established as our cash reserve.
In terms of income, our hall hiring was in line
with expectation. We are trying to promote
rental of office space in the village hall to
generate an improved income stream for
next year – hence the refurb being financed
by the Awards for All grant.
Café and tuck shop sales were in line with
expectation.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Since the restructuring of our operational
model we have established a cash reserve
of £2000 and the trustees have approved
our Finance Reserves Policy document.
What this means in effect is that if the bank
balance drops below the reserve threshold| |||then the Trustees must implement
emergency cost reductions until new funding
is acquired.
The emergency measures taken will include:
•Closure of the public toilets – the toilets will
be available solely to customers hiring the
hall.
•Place the caretaker on reduced hours – no
more than 1 hr per week.
•Suspend all consumable purchases unless
authorised by the Trustees| |---|---|---| |Amount of reserves held|Para 1.22|£2000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants awarded from:

West Mercia Commissioner’s Fund

National Grid Warm Bank

National Lottery Awards for All
Hall hire
Office hire
Refreshment Sales
Donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable - No investments| |A description of the principal
risks facing the charity|Para 1.46|On-going funding remains the biggest risk.
We have reduced our costs as much as we
can but realistically we will still require grant
funding to continue operations.
In addition, we inhabit an aging building
which will inevitably come with increasing
maintenance costs.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated by any member of
the CIO management team and will be
appointed if unanimously supported by all
current trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Wigmore Village Community Centre| |---|---| |Other name the charity uses|| |Registered charity number|1189883| |Charity’s principal address|Village Hall,
Ford Street,
Wigmore,
Herefordshire
HR6 9UW| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||David Swatton|Chair of
Trustees|Trustee from 20
April 2023
Chair from May
2024|| ||Bryan
Casbourne|Trustee||| ||Victoria Jill
Ireland|Trustee|3 May 2024|| ||Davina Audrey
Martin|Trustee|31 May 2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** **None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser None** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Not applicable** ## **Other optional information** ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||**DAVID SWATTON**|| ||

Chair of Trustees|| ||14 December 2024|| ||14 December 2024|| ||**Wigmore Village Community Centre**|**Wigmore Village Community Centre**|**Wigmore Village Community Centre**|**1189883**|**1189883**|**1189883**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/12/2023|**To**||30/11/2024||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
3,070
940
790
6,380
3,435


**14,614**
125
**-**
**125**
**14,739**
12,686
2,139
1,017
2,604
1,161
111
577
34
**20,329**
**-**
**-**
**-**
**20,329**
**- 5,590**
**-**
**9,665**
**4,074**|**Restricted**
**funds**
**to the nearest £**
-
-
-
19,450
-
**19,450**
**-**
**-**
**-**
**19,450**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,823**
**6,823**
**-**
**-**
**-**
**6,823**
**12,627**
**-**
**-**
**12,627**|**Endowment**
**funds**
**to the nearest £**
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**3,070**
**940**
**790**
**25,830**
**3,435**
**34,064**
**125**
**-**
**125**
**34,189**
**12,686**
**2,139**
**1,017**
**2,604**
**1,161**
**111**
**577**
**34**
**6,823**
**27,152**
**-**
**-**
**-**
**27,152**
**7,037**||**Last year**
**to the nearest £**| |Hall Hire|3,070||||||**-**| |Refreshment Sales|940||||||**-**| |Office Hire|790||||||**-**| |Grants|6,380||||||**-**| |Donations|3,435||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|

**14,614**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| |Surplus furniture|125||||||| ||**-**||||||**-**| |**_Sub total_**|**125**||||||**-**| |**_Total receipts_**
**A3 Payments**
Salaries and NI
Kitchen supplies
Bank, legal and insurance fees
Utilities
Repairs and maintenance
Education Expenditure
Software and office expenditure
Marketing
Building Expenditure
**_Sub total_ **|||||||| ||||||||**-**| ||||||||| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||| ||||||||**-**| ||||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |**Not applicable**|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**- 5,590**|**12,627**|**-**||**7,037**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**9,665**|**-**|**-**||**9,665**||**-**| ||**4,074**|**12,627**|**-**||**16,701**||**-**| CCXX R1 accounts (SS) 16/04/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Not applicable
Basketball hoop
**Details**
Coffee Machine
Microwave
Breadmaker
Deep fat fryer
Fridge
Games Table
**Details**
Bank Current Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Not applicable
**Details**
Not applicable
Village Hall Building and grounds|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,074**
**12,627**
**-**
**-**
**-**
**-**
**4,074**
**12,627**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Permanent
Endowment
**-**
Unrestricted
**818**
Unrestricted
**67**
Unrestricted
**99**
Unrestricted
**55**
Unrestricted
**539**
Unrestricted
**339**
Unrestricted
**444**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
David Swatton
Bryan Casbourne|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of
approval| ||||13-Dec-24| ||||| |||Bryan Casbourne|13-Dec-24| CCXX R2 accounts (SS) 16/04/2025 2 CHARITY COMMISSION Independent examiner's report on.the FOR ENGLAND AND WALES accounts Section A Independent Examine￿$ Report Report to the trustees Lwigrnore Village Community Centre CIO Charity no lif any) On accounts for the year 30 Nov 2024 ended 1189883 Set out on pages I report lo the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3011112024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act l. Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exarninalion, I have followed all the applicable Directions given by the Charity Commission under section 145{5llb} of the Act Independent FF4wGharJty' examiner's statement utMletlak￿h￿xa￿¢)ft lo er of linsert-rtaine of I have completed my examination I confirm that no material matters have come to my attention in connection with the examination lolher than lttal disclosed below ') which gives me cause lo believe that in, any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act". or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of ac¢oLJnts set out In the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a marfer considered as part of an independent examination. I have no con￿M$ and have come across no other matters in connection with the examination lo which attention should be drawn In this report in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets If they do not apply. Signed.. Date.. 25 Name: Relevant professional qualificationlsl or body lif anyl- IER Oct 2018 Address: fadse G LE PJ ¢6 qOLJ Section B Disclosure Only complete If the examiner needs lo highlight material malteis ol conLein (see CC32, Independent examination of charity accounts.. directions and guidance for examinersl. Give here brief details of any items that the examinerwishes to disclose. IER Oct 2018