Woodgreen Village Hall
Charity number 1189784
Minutes of the AGM held on Aug 2nd 2023 at 7pm
Attendees
Kevin Flack, Chair
Josie Pollard, Treasurer Lindi Harper, Secretary
Mhairi Benest, Booking Secretary
Claudia Carroll, Committee member
Eunice Anton, Committee member Sue Harris, Hall Trustee, HWHS, WI Helen Thomas, village resident
Colin Thomas, village resident
Apologies
Heather Hall, Committee member
Stuart Hall, Parish council
Lance Benest, Parish council
David Mussell, HWHS, Village Shop
Welcome by the chair
Kevin welcomed the individuals present, and the organisations that they represented to what he presumed was the 90[th] AGM. He said that we have a real responsibility to protect this hall and its amazing murals and we take our role as custodians very seriously.
Agree previous AGM minutes
The minutes of the previous AGM had been circulated and agreed as correct.
Proposed: Sue Harris
Seconded: Colin Thomas
Chair’s Report
Kevin thanked people for their work over the past year - The current committee members, our wonderful cleaner, Heidi, our Trustees, to those who have helped with odd jobs and at village hall events and to those who have chosen to hold regular or one-off events here during the year. Also thanks were given to the members of Hale & Woodgreen Horticultural Society who have created and maintained such a wonderful garden.
He went on to say that the village hall committee had fulfilled its duty to democracy by providing the venue for the polling station for the local elections and welcomed those Parish Councillors elected, that were present.
Kevin informed the meeting that planning permission had been granted to create a new parking area on gravel in the garden at the back of the hall. This was done in collaboration with the Parish Council to provide additional parking for the community. The work is being scheduled to be completed in the autumn.
Kevin told the meeting there would be a formal opening of the new kitchen, courtesy of a very generous legacy from Peter and Sheila Arnold, and everyone was welcome to stay for the ceremony at the end of the meeting.
Secretary’s report
The hall committee are continuing to hold a number of fundraisers over the year and Josie will inform you of the amounts raised in her report.
We decided to run another Bingo night last November which turned out to be more successful than the previous year, with many thanks going to Wayne Eagles for being the caller, and his partner Scott for all their help with the sound equipment. We have decided to run another this November.
The Burns Supper in January was extremely popular and the tickets sold out very quickly. It was a fantastic evening with a great band, Murphys Lore catering by the Horse & Groom and the readings and entertainment organised by Mark Flanagan and Ian Gemmell. We are hoping that we can run the event again next year as everyone wanted to book again that attended.
The outside of the hall was repaired and repainted during the Easter break and many thanks to Shaun Marlow for doing such a great job.
We were very fortunate to receive a legacy from Pete and Sheila Arnold which enabled us to refurbish the kitchen with new units, worktops and a
new cooker which were installed in April. We will be having the official opening after the AGM.
Booking Secretary’s Report
For the year ending March 2023 we had 14 wedding weekends, spread evenly from April to September and these are a good source of income for the hall.
There were 10 private parties, various ad-hoc yoga events, willow weaving & other private craft events and it's good to see the hall in use over a weekend.
Our regular bookings continue, with 5 Yoga classes, 4 dog/puppy training classes, Pilates, aerobics, craft club, art club and monthly WI meetings. We have had requests to hire the hall for regular bookings which I’ve had to refuse as we do not have the capacity – unfortunate for them, but good that the hall is busy.
The committee continues to run the monthly book/jigsaw swap & afternoon tea on Wednesday afternoons which our locals enjoy and we occasionally have visitors from other groups come to see the murals and enjoy our home-made goodies.
Of course, we still hold annual events such as the Annual Horticultural show & the Steam Rally.
Treasurer’s Report
Hall Rentals and Other Payments Received
Excluding the legacy from Peter Arnold of £8,257.56, our income from all sources, was £26,328 another significant improvement on the previous year when it was £20,418 (excluding Covid Grants). So, our income has become stronger and stronger over the last 5 years.
Hall Rentals from our Regular Users – £8,387 (£5,657 the previous year) Wedding Rentals - £9,622 (£7,585 previously) Other Event Rentals - £3,139 (£2,628 previously) Total Rental Income £21,148 (£15,870 the previous tax year)
Retained Damage/Cleanliness Deposits
During 2022/23 we retained £734 for failure to cancel within the given required notice period, or because the hall had been left in a disgusting state and/or the rubbish had not been sorted in accordance with our instructions.
Expenses
Our biggest expenditures were for a replacement water softener of £756, for repairs to the double glazing of £1,124, and a new cooker £2,268.
Deposit Account
The substantial sums that had built up in our current account, as shown on the Statement of Assets, has now been reduced to about £8,000, by payment of the majority of the costs for the new kitchen - units £8,400, of roof repairs and external painting, and by transferring more funds to our Deposit Account, now standing at over £53,000. It is still instant access, as we will be upgrading and modernising the heating system, and the new car parking area. Once these big expenditures are concluded, I will investigate the feasibility of a notice period deposit account for part of the funds on deposit to receive a higher interest rate.
Also, I will be looking at the viability of retaining the COIF Fixed Interest Fund – I need to compare what has been happening over the last couple of financial years to the current situation.
Nationwide Building Society Account
This account was closed as Nationwide no longer wanted to run this type of account. All banks and building societies pay interest gross now, so the funds were transferred to Lloyds.
Fund Raising Events by the Committee
Afternoon Tea/Book Swap/Jigsaw Exchange - £953 (£1,454 since August 2021 to March this year) This doesn’t include the Mural Cards that we have been actively selling during these events but does include any donations given.
Bingo Evening - £358 (£174 in 2021 so £532 to date)
Burns Night- £891 (£548 in 2022 so £1,439 to date)
Total Funds Raised by the Committee for 2022/23 is £2,202 (to date £3,425)
Other Funds Becoming Available
Last month, July, we received notification of conditional approval of a grant of £9,000 by the National Grid to be used to upgrade and modernise our heating system.
In Conclusion
Our net reserves have more than doubled over the last 5 years and our net receipts have increased by more than 700%
All in all, our finances have improved considerably but we have also achieved significant improvements and enhancement to our beautiful hall.
Questions from the foor/AOB
Sue Harris thanked the committee for all the enjoyable fund raising events that have been organised and for all their hard work in maintaining the hall.
Colin Thomas asked about the costs for the replacement heating and the car park. He was told that we have just received a grant from National Grid of £9000 to cover the heating and that the Parish council were contributing to the costs of the car park.
Helen Thomas enquired about the DVD of the murals. She was invited to come and listen to the next talk or to possibly borrow the DVD.
Election of trustees/committee members
The current committee members/trustees all stood for re-election and were duly re-elected.
Proposed: Sue Harris
Seconded: Helen Thomas
Invitation for user group members to become trustees
Sue Harris has agreed to continue as a trustee representing HWHS and also Woodgreen WI as Angela Summers stepped down during the year. Thanks to both of them for their input.
Chair closing remarks
Kevin drew attention to the publicity for events on the Facebook page, the website and the noticeboards and closed by thanking everyone for attending.
woodgreenvillagehall.org.uk
As there was no more business the meeting closed at 7.40pm.
Ofcial opening of the new kitchen
All members of the committee and attendees of the AGM moved to the kitchen and the plaque was formally unveiled in commemoration of Pete and Sheila Arnold.
WOODGREEN VILLAGE HAACCOUNTS APRIL 2022 MARCH 2023
| Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | Sep-22 | |
|---|---|---|---|---|---|---|
| MONEY IN- Lloyds Bank Account No.01315085 | ||||||
| New Forest DC Business Grants (Covid) | ||||||
| Regular Hall Rentals | ||||||
| Woodgreen Community Shop | 61.00 | |||||
| Pilates - Sophie Sharpe | 36.00 | |||||
| J Forsdike Puppy/Dog classes | 124.00 | 93.00 | 124.00 | 124.00 | 341.00 | |
| Sub-Total | 0.00 | 160.00 | 154.00 | 124.00 | 124.00 | 341.00 |
| Other Special Events | ||||||
| R Waring - Yoga | 26.00 | 26.00 | 52.00 | |||
| Alicia Pawson - Riding for Disabled | ||||||
| Kasia Mazurek | ||||||
| Sub-total Other Special Events | 0.00 | 26.00 | 26.00 | 52.00 | 0.00 | 0.00 |
| Deposits (Booking & Damage) | ||||||
| Timothy Street | -100.00 | |||||
| Katie Hammonds | -55.00 | |||||
| R J Walker | -100.00 | |||||
| Sophie Plested | -100.00 | |||||
| Tasmin Raja | -100.00 | -100.00 | ||||
| Jack Higgins | -100.00 | |||||
| Woodgreen Shop | -100.00 | |||||
| De La Haye | -100.00 | |||||
| Fiona Winters | -100.00 | |||||
| Matrons College | -100.00 | |||||
| R O Waring | -100.00 | |||||
| Winney | -80.00 |
| Sheehan | -100.00 | |||||
|---|---|---|---|---|---|---|
| Warrilow/Perryman | -80.00 | |||||
| Emily Lewis | -100.00 | |||||
| Olivia Carleton-Green (Walker) | -100.00 | |||||
| Melanie Futcher | -100.00 | |||||
| Kate Cooper | -80.00 | |||||
| Tony Shaw | -100.00 | |||||
| Sandra Lucie-Smith | -100.00 | |||||
| Jennifer Clemens | -100.00 | |||||
| Lily F Clissold | -100.00 | |||||
| O T Woodward/Katie Heap | -100.00 | |||||
| Alicia Pawson | ||||||
| Kasia Mazurek | ||||||
| Craig Collington | ||||||
| Abigail Andrew | ||||||
| All Teak Nurseries | ||||||
| A K Briddon | ||||||
| Sarah Hall | ||||||
| Alicia Pawson | ||||||
| Linda Ward | ||||||
| Jill Webber | ||||||
| Bea Maloney | ||||||
| Daniel Gregory | ||||||
| Sub-total NET Deposits | -100.00 | -255.00 | -400.00 | -560.00 | -200.00 | -780.00 |
| Donations & Fund Raising | ||||||
| Burns Night - Mark Flanagan Ticket Sales | ||||||
| Charity Donations | ||||||
| Peter Arnold, Will Bequest | 8257.56 | |||||
| OliviaCarleton Green/Mrs Jenni Walker-Deposit | Refund | 100.00 |
Parish Council Grazing
Transfers In from Petty Cash
MONEY OUT - Lloyds Bank Account
Transfers Out To New Deposit Account
| Transfers Out |
||||||
|---|---|---|---|---|---|---|
| To New Deposit Account | £8,257.56 | |||||
| SSE Electric | 200.00 | 200.00 | 200.00 | 200.00 | 200.00 | 200.00 |
| Pennon Water Services | 23.00 | 23.00 | 23.00 | 8.00 | 8.00 | 8.00 |
| NFDC Rates | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Insurance - Allied Westminster B&C | ||||||
| Cleaner | 200.00 | 237.50 | 275.00 | 237.50 | 212.50 | 200.00 |
| Gardening - Keith Ponting | 30.00 | 60.00 | 210.00 | |||
| Repairs & Maintenance | ||||||
| Spare Parts | ||||||
| Weightwash | ||||||
| High Spec Window Cleaning | 30.00 | 30.00 | 30.00 | |||
| Plumber - Alan Westerhof | ||||||
| Cleansing Services - Septic Tank | £164.00 | |||||
| Chubb Fire & Security | ||||||
| Window Double Glazing Repairs | 1124.00 | |||||
| Southern Counties - Water Softener Service | 246.78 | |||||
| AndyVan - paper towels etc | 94.74 | 71.88 | 206.16 | |||
| Tampen & Tampen - Dishwasher | 33.50 | 35.69 | ||||
| Sub-total Maintenace | 0.00 | 158.24 | 0.00 | 265.88 | 1395.85 | 246.78 |
| Sundries | ||||||
| Perry - overpaid Jubillee | 19.62 | |||||
| Fund Raising Expenses | ||||||
| RA Smith Burns Night Deposit | £100.00 | |||||
| DVD player for Murals DVD | 29.99 |
Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23
Total NFDC Grants
14.00 124.00 217.00 124.00 217.00 186.00 124.00 138.00 217.00 124.00 217.00 186.00 124.00 39.00 117.00 57.00 -80.00 -23.00 39.00 0.00 117.00 0.00 0.00
Total WCSA 75.00 Total Sophie Sharpe 36.00 Total Dog Classes 1,798.00 Total Regular Hall Rentals
Total Other Special Events
TOTAL HALL RENTALS
-100.00
100.00
100.00 -50.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 150.00 -500.00 -200.00 -200.00 -100.00 -100.00
Total Net Deposits
180.00
Total Burns Night Tickets
Total Charity Total Donations & Fund Raising Total Grazing
500.00 600.00
Total Transfers In
| Total Transfers Out | ||||||
|---|---|---|---|---|---|---|
| 200.00 | 200.00 | 200.00 | 200.00 | 200.00 | 200.00 | Total SSE Electric |
| 8.00 | 8.00 | 8.00 | 8.00 | 8.00 | 8.00 | Total Water |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| 1311.29 | Total Insurance | |||||
| 150.00 | 150.00 | 125.00 | 150.00 | 100.00 | 175.00 | Total Cleaner |
| Total Gardening | ||||||
| 9.99 | Total Spare Parts £9.99 |
|||||
| 16.63 | 33.26 | 33.26 | 33.26 | Total Weightwash £116.41 |
||
| 30.00 | 30.00 | 30.00 | Total High Spec £180.00 |
|||
| 55.00 | Total Plumber £55.00 |
|||||
| Total Septic Tank £164.00 |
||||||
| Total Chubb £0.00 |
||||||
| Total Double Glazing £1,124.00 |
||||||
| 509.22 | Total Water Softener £756.00 |
|||||
| Total Andy Van £372.78 |
||||||
| Total New Dishwashe £69.19 |
||||||
| 539.22 | 0.00 | 16.63 | 98.25 | 63.26 | 63.26 | Total Maintenance |
| Total Sundries |
Total Fund Raising Ex
Lloyds Opening Balance
£11,117.72
£0.00
£1,909.00
£237.00
£2,146.00
-3245.00 £180.00 8357.56
£0.00
£1,100.00
TOTAL MONEY-IN LLOYDS
£8,538.56
8257.56
£2,400.00 £141.00
£1,311.29 2212.50 £300.00
(Maintenance)
£2,847.37
£19.62
£129.99
TOTAL MONEY OUT - LLOYDS £17,619.33 LLOYDS CLOSING BALANCE £2,036.95
(Closing Balance Shown on Statement £2036.95 )
WOODGREEN VILLAGE ACCOUNTS APRIL 2022 MARCH 2023
| Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | Sep-22 | Oct-22 | |
|---|---|---|---|---|---|---|---|
| MONEY IN- Lloyds Bank Account | No.77965260 | ||||||
| Transfers In | |||||||
| From Petty Cash | 500.00 | ||||||
| Nationwide (Account Closed) | 8932.85 | ||||||
| Regular Hall Rentals | |||||||
| Woodgreen Community Shop | |||||||
| Yoga Gwen Taylor | 120.00 | 12.00 | 120.00 | ||||
| Steam Engine Rally Charlie Warne | 190.00 | ||||||
| NFDC Elections | |||||||
| Sarah Waters Textiles | 54.00 | 54.00 | 54.00 | ||||
| Parish Council | |||||||
| Pilates - Sophie Sharpe | 12.00 | 36.00 | 60.00 | 48.00 | 48.00 | ||
| Woodgreen WI | 31.00 | 31.00 | 31.00 | 31.00 | 108.00 | 21.00 | |
| Hale & Woodgreen Horticultural | 42.00 | 21.00 | 56.00 | ||||
| Woodgreen Cricket Club | |||||||
| Yoga Christina Folliard | 288.00 | 120.00 | 240.00 | 240.00 | 144.00 | ||
| Crafts | 56.00 | 28.00 | 56.00 | 56.00 | 28.00 | 42.00 | |
| Woodgreen Village Trust | |||||||
| Royal British Legion | |||||||
| J Forsdike Puppy/Dog classes | |||||||
| Sub-Total | 87.00 | 711.00 | 297.00 | 462.00 | 324.00 | 168.00 | 429.00 |
| Wedding Rentals | |||||||
| Sophie Plested | 600.00 | ||||||
| Jack Higgins & Becky | 600.00 | ||||||
| Mark Sheehan | 600.00 | ||||||
| De La Haye | 875.00 | ||||||
| Warrilow/Perryman | 875.00 | ||||||
| Emily Lewis | 865.00 |
| Stuart & Rachel Wood | 845.00 | ||||||
|---|---|---|---|---|---|---|---|
| G Flinter | 842.00 | ||||||
| Lily Thorpe | 875.00 | ||||||
| Katie Heap | 875.00 | ||||||
| Rosalind Hathaway | |||||||
| Mary Andrew & Joe Bell | |||||||
| Sub-Total | 2675.00 | 1740.00 | 2562.00 | 875.00 | 0.00 | 0.00 | 0.00 |
| Other Special Events Rentals | |||||||
| Tasmin Raja | 170.00 | 170.00 | |||||
| S Perry - Willow Weaving | 60.00 | 60.00 | 60.00 | 60.00 | |||
| Fiona Winter - Children's Party | 65.00 | ||||||
| Halford/Sarah Hall - Yoga day | 120.00 | ||||||
| College of Matrons | 36.00 | ||||||
| Bea Maloney - Children's Party | 74.00 | ||||||
| Clemmens | 37.00 | ||||||
| Bennett/ Briddon | 70.00 | ||||||
| Whipple | 270.00 | ||||||
| Andrew A F Abby | 120.00 | ||||||
| Newman Funeral Director | 65.00 | 65.00 | |||||
| Newman Funeral Director | 25.00 | ||||||
| J Kesik - Yoga Retreat | 72.00 | ||||||
| Manser - Children's Party | 74.00 | 75.00 | |||||
| Kasia Mazurek | 80.00 | ||||||
| Jill Webber - Dog training | 80.00 | ||||||
| Gillian Bathe - Party | |||||||
| Daniel Gregory | |||||||
| Sharon Osment | |||||||
| Fliss Brantingham | |||||||
| RO Waring - Yoga | |||||||
| Quality Marquee Open Weekend | |||||||
| Sub-total Other Special Event Rentals | 0.00 | 451.00 | 134.00 | 437.00 | 350.00 | 316.00 | 220.00 |
| Deposits (Booking & Damage) | |||||||
| Clemmens | 100.00 |
| College of Matrons | 100.00 | ||||||
|---|---|---|---|---|---|---|---|
| Andrew A F Abby | 100.00 | ||||||
| Wilson & Winney | 100.00 | ||||||
| S Perry - Willow Weaving | 100.00 | ||||||
| Fiona Winter | 100.00 | ||||||
| Mary Andrew & Joe Bell | 100.00 | ||||||
| Bea Maloney | 100.00 | ||||||
| Fliss Brangtingham | 100.00 | ||||||
| Bennett/Briddon | 100.00 | ||||||
| Craig Collington & Natalie | 100.00 | ||||||
| Tasmin Raja | 100.00 | ||||||
| Manser | 100.00 | 100.00 | |||||
| Kasia MazuS | 100.00 | ||||||
| Nock J&E Robinson | 100.00 | ||||||
| Jill Webber | 100.00 | ||||||
| Christopher B & Truslove | |||||||
| Woodgreen Shop | |||||||
| Taylor Philip & Christine | |||||||
| Daniel Gregory | |||||||
| Sharon Osment | |||||||
| Katie Benham | |||||||
| Parker Collins | |||||||
| K Buckley | |||||||
| E R Allen | |||||||
| Katie & James Hunt | |||||||
| Futcher | |||||||
| Sub-total NET Deposits | 200.00 | 500.00 | 200.00 | 100.00 | 200.00 | 300.00 | 200.00 |
| Donations & Fund Raising | |||||||
| Burns Night Tickets | |||||||
| Angela Moody | |||||||
| Mhairi Benest | |||||||
| Lindi Harper | |||||||
| Sub-total Burns Night |
Afternoon Tea
Braishfield Social Contact Group Special Tea
Sale of Cards/Postcards
Woodgreen Shop
Parish Council Grazing
MONEY OUT - Lloyds Bank Account
Transfers Out To New Deposit Account
Garden & Car Parks Maintenance
Kevin Flack Car Park Planning Approval
Repairs & Maintenance
Weightwash NFDC Trade Waste Sacks Website LCN High Spec Window Cleaning Plumber - Alan Westerhoff New Kitchen Cooker Chubb Fire & Security Southern Counties - Water Softener Service AndyVan - paper towels -6.80 Tampen & Tampen - Dishwasher Sub-total Maintenace 0.00 0.00 0.00 0.00 0.00 0.00 -6.80
| Nov-22 | Dec-22 | Jan-23 | Feb-23 | Mar-23 | ||||
|---|---|---|---|---|---|---|---|---|
| 500.00 | Total Transfers In from Petty Cas | 1000.00 | ||||||
| Total Transfer in from | Nationwid | 8,932.85 | ||||||
| Total Transfers In | £9,932.85 | |||||||
| 30.00 | Total WCSA | 30.00 | ||||||
| 120.00 | 120.00 | Total Gwen Taylor | 492.00 | |||||
| Total Steam Rally | 190.00 | |||||||
| Total NFDC | 0.00 | |||||||
| 54.00 | 108.00 | Total Sarah Waters | 324.00 | |||||
| Total Parish Council | 0.00 | |||||||
| 36.00 | 48.00 | 36.00 | 144.00 | Total Sophie Sharpe | 468.00 | |||
| 31.00 | 66.00 | 10.00 | 10.00 | Total W'green WI | 370.00 | |||
| 21.00 | 21.00 | Total Horticultural | 161.00 | |||||
| 7.00 | Total Cricket Club | 7.00 | ||||||
| 216.00 | 360.00 | 216.00 | 180.00 | Total C Folliard | 2,004.00 | |||
| 70.00 | 56.00 | 28.00 | 42.00 | 98.00 | Total Crafts | 560.00 | ||
| Total Village Trusts | 0.00 | |||||||
| Total British Legion | 0.00 | |||||||
| Total Dog Classes | 0.00 | |||||||
| 390.00 | 650.00 | 128.00 | 289.00 | 671.00 | Total Regular Hall Rentals | £4,606.00 |
885.00 885.00 0.00 0.00 0.00 0.00 1770.00 Total Wedding Rentals £9,622.00 80.00 60.00
98.00 90.00 40.00 220.00 39.00 117.00 250.00 80.00 98.00 90.00 299.00 427.00 Total Other Special Events £2,902.00 Total Hall Rentals
| 100.00 | |||||||
|---|---|---|---|---|---|---|---|
| -100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 100.00 | |||||||
| 500.00 | 0.00 | 100.00 | 100.00 | 500.00 | Total Net |
Deposits | 2900.00 |
| 60.00 | |||||||
| 210.00 | |||||||
| 180.00 | 60.00 | ||||||
| 240.00 | 270.00 | Total Burns Night Tickets | £510.00 |
| 100.00 | Total Afternoon Tea | £100.00 | |||||
|---|---|---|---|---|---|---|---|
| Total Charity & Fund Raising | 610.00 | ||||||
| 25.00 | Total Card Sales | £25.00 | |||||
| Total Grazing | £0.00 | ||||||
| Total Transfers Out | 0.00 | ||||||
| 266.20 | Total Garden & Car Park Maintenance | £266.20 | |||||
| Total Weightwash | £0.00 | ||||||
| Total Trade Sacks | £0.00 | ||||||
| Total LCN | £0.00 | ||||||
| Total High Spec | £0.00 | ||||||
| 75.00 | 55.00 | Total Plumber | £130.00 | ||||
| 2268.99 | Total Kitchen | 2,268.99 | |||||
| Total Chubb | £0.00 (Maintenanc | ||||||
| Total Water Softener | £0.00 | ||||||
| Total Andy Van | -£6.80 | ||||||
| Total New Dishwasher | |||||||
| 0.00 | 0.00 | 75.00 | 0.00 | 2323.99 | **Total Maintenance ** | £2,392.19 | |
| TOTAL MONEY OUT- |
Ll nln
TOTAL MONEY-IN LLOYDS
£30,597.85
ce)
- LLOYDS 2,658.39 LLOYDS CLOSING BALANCE £31,133.34
(Closing Balance Shown on Statement £31,133.34 )
| WOODGREEN VILLAGE HALL | ACCOUNTS APRIL 2022-MARCH | ACCOUNTS APRIL 2022-MARCH | ACCOUNTS APRIL 2022-MARCH | 2023 | ||||
|---|---|---|---|---|---|---|---|---|
| Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | Sep-22 | Oct-22 | ||
| MONEY IN- Lloyds Bank Account No.45301460 Deposit Account | ||||||||
| Transfer in from Lloyds A/c No 01315085 | 8257.56 | |||||||
| Interest Earned | 0.23 | 0.19 | 0.21 | 0.22 | 0.83 | £1.10 | 1.41 | |
| (Interest rate variable) | ||||||||
| ** Instant Access |
Nov-22 Dec-22 Jan-23 Feb-23 Mar-23
Opening Balance ### Total Transfers In £8,257.56 £3.55 £7.61 £14.22 £16.96 £15.69 Total Interest Earn £62.22
TOTAL MONEY IN £8,319.78 Closing Balance ###
WOODGREEN VILLAGE ACCOUNTS APRIL 2022 MARCH 2023
| Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | Sep-22 | Oct-22 | |
|---|---|---|---|---|---|---|---|
| MONEY IN - PETTY CASH | |||||||
| Regular Hall Rentals | |||||||
| Aerobics Debbie Green | £36.00 | £48.00 | £48.00 | £36.00 | £24.00 | £48.00 | |
| Art Club | £108.00 | £144.00 | £108.00 | £108.00 | £180.00 | £144.00 | £144.00 |
| Donations &Fund Raising | |||||||
| Book Swap & Jigsaw Exchange Events | |||||||
| Cofee/Tea & Cakes | £94.70 | £53.95 | £32.50 | £42.00 | £85.50 | £55.00 | £77.50 |
| Mural Card Sales | £17.50 | £8.50 | £25.00 | £30.00 | £55.00 | ||
| Produce | £52.00 | £11.00 | £16.00 | £25.50 | £17.00 | £6.00 | |
| Donations | £21.00 | £2.00 | £9.29 | £1.31 | £10.00 | £24.00 | £5.00 |
| Sub-total for Book Swap | £185.20 | £75.45 | £66.79 | £59.31 | £121.00 | £126.00 | £143.50 |
Bingo Evening
Ticket Sales (Net of prizes) Pen Sales Bar Sales Raffle
Burns Night
Tickets Whiskey Game Whiskey Refund from Eunice Raffle Bar
Other Charity Events & Donations
| Donation Box | £9.00 | ||||||
|---|---|---|---|---|---|---|---|
| Sale of Mural Cards | |||||||
| Miscellaneous | £4.00 | £35.00 | |||||
| Electricity Meters | |||||||
| Meter Box Cooker | £13.00 | £8.00 | £24.00 | ||||
| Meter Box Heat | £19.00 | £8.00 | £2.00 | £10.00 | |||
| Sub-total for Electricity Meters | £32.00 | £16.00 | £26.00 | £10.00 | |||
| Miscellaneous | |||||||
| Sale of old fridge | £10.00 | ||||||
| MONEY OUT - PETTY CASH | |||||||
| Garden Maintenance | |||||||
| Garden Plants | |||||||
| Maintenance Materials | £1.29 | ||||||
| Rubbish Removal | £60.00 | ||||||
| Grass Cutting | £150.00 | ||||||
| Repairs & Maintenance | |||||||
| Recycle/waste bags | £105.00 | £46.00 | £46.00 | ||||
| Sundries | £64.03 | ||||||
| Woodgreen Shop Account Sundries | £27.86 | ||||||
| Thank you Gifts | |||||||
| New Fridge | £120.00 | ||||||
| Advertising & Promotions | |||||||
| LCN Websites | £22.74 | £22.74 | |||||
| Printing & Stationery | |||||||
| Printing | £3.60 | £7.20 | £6.00 |
Mural Card Envelopes £41.94 Laminator & Pouches £2.99 £8.99
Fund Raising Expenses Afternoon Tea Expenses
£9.30
Bingo Night Expenses
Raffle Prizes Dabber Pens Wine/beer/squash Crisps/nibbles/squash
Burns Night Expenses
Raffle Tickets Tartan Cloth Shot Glasses Raffle Voucher Prize Whiskey Ticket Refund Band Alcohol Bar Staff Nibbles etc Jason Catering Bottle Lights
Transfers Out
Transfer to Lloyds
£500.00 £500.00
Starting Balance
Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 £24.00 £48.00 £24.00 £36.00 £96.00 £180.00 £144.00 £144.00 £33.00 £18.00 £31.00 £47.00 £71.00 £5.00 £15.50 £9.00 £8.50 £3.00 £21.00 £2.00 £2.00 £2.50 £7.70 £44.00 £28.50 £34.00 £54.50 £115.20
Aerobics £468.00 Art Club £1,404.00 Total Hall Rentals Total Coffee & Cakes £641.15 Total Card Sales £156.50 Total Produce £169.00 Total Donations £86.80 Book Swap £1,053.45
£233.00 £27.00 £123.00 £104.80
Bingo £487.80
1,200.00 £43.00 £33.00 £204.00 £723.90
Burns £2,203.90
| £6.50 | £2.00 | Donation Bo £17.50 |
|||
|---|---|---|---|---|---|
| Total Donations & Fund Raising | |||||
| (include Card sales above for Summary) | Sale of Cards | ||||
| £4.00 | £6.00 | ||||
| £18.00 | £38.00 | ||||
| £22.00 | £44.00 | Total Electricity Meters | |||
| Total Miscellaneous | |||||
| Total Money | |||||
| £50.00 | |||||
| Total Garden Maintenance | |||||
| Total Grass Cutting | |||||
| Total Repairs & Maintenance | |||||
| Total Sundries | |||||
| £18.24 | £42.17 | ||||
| £8.99 | £27.00 | ||||
| £29.99 | Total Advertising & Promotions | ||||
| £5.00 |
| Total Printing & Stationary | Total Printing & Stationary | ||||
|---|---|---|---|---|---|
| £4.80 | Total Tea Expenses | £14.10 | |||
| £5.00 | |||||
| £45.00 | |||||
| £69.31 | |||||
| £11.15 | Total Bingo Expenses | £130.46 | |||
| £12.60 | |||||
| £64.40 | |||||
| £30.00 | |||||
| £66.00 | |||||
| £320.00 | |||||
| £260.00 | |||||
| £100.00 | |||||
| £36.49 | |||||
| 1,005.00 | |||||
| £8.99 | Burns Night Expenses | £1,903.48 | |||
| Total Fund Raising Expenses | |||||
| £600.00 | £500.00 | Total Transfers Out | |||
| Money Out | |||||
| Carry Fwd | £1,018.28 |
Carry Fwd
Balance in Book £1,018.28
£2
| ### | |
|---|---|
| £39.00 | £195.50 |
| £150.00 | |
| £10.00 | |
| y In | 5,833.65 |
| £111.29 | |
| £150.00 | |
| £197.00 | |
| £308.29 | |
| £75.47 |
£75.72
CCLA COIF CHARITIES FIXED INTEREST FUND - INCOME UNITS
| At 31/3/22 Total Number of Units Held: |
At 31/3/22 Total Number of Units Held: |
### | Value | ### | ||
|---|---|---|---|---|---|---|
| COIF CHARITIES DEPOSIT FUND | ||||||
| Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | Sep-22 | Oct-22 |
| Interest Retained 0.88 |
£1.13 | £1.58 | £1.93 | £2.18 | £3.08 | £3.93 |
| Income Paid from Units Held | £150.00 | £150.00 | ||||
| Income Sub-totals 0.88 |
£151.13 | £1.58 | £1.93 | £152.18 | £3.08 | £3.93 |
| Transfers out to Lloyds | ||||||
| Transfers Out Sub-totals | £0.00 | |||||
| At 31/3/22 Total Number of Units Held: |
### | Value | ### | |||
| Average Fund Yield for this quarter | 0.729% | 1.342% |
| Bid Value | ### | ||||||
|---|---|---|---|---|---|---|---|
| Opening Balance | £2,491.43 | ||||||
| Nov-22 | Dec-22 | Jan-23 | Feb-23 | Mar-23 | |||
| £4.76 | £6.00 | £7.50 | £8.23 | £8.39 | Total Interest Retained | £49.59 | |
| £111.67 | £125.00 | Total Income Paid | £536.67 | ||||
| £116.43 | £6.00 | £7.50 | £133.23 | £8.39 | Total In | 586.26 | |
| Total Transfers Out | £0.00 | ||||||
| Closing Balance | **31-Mar-22 ** | £3,077.69 | |||||
| Closing Balance Shown | £3,077.69 |
| Bid Value | ### | |
|---|---|---|
| 2.535% | 3.607% |
WOODGREEN VILLAGE HALL
Statement of Assets and Liabilities as at 31st March 2023
| ______________ 2023 £ £ Liquid Funds Current Account Original 2,037 Current Account New 31,133 Bank Deposit Account 33,321 COIF Charities Deposit Account 3,078 Building Society Deposit Account 0 Petty Cash 1,018 £70,587 Other Monetary Assets COIF Fixed Interest Funds 19,563 £19,563 Liabilities Deposits To Be Refunded -£345 Net Reserves £89,805 |
____ 2022 11118 3194 25001 2491 8922 250.44 £50,976 |
______ 2021 £ £ 24180 0 0 1890 8756 74 £ 34,900 22397 £ 22,397 -1,100 £ 56,197 |
2020 £ 9575 0 0 1149.01 8756 185 £19,665 22717 £22,717 -£2,115 £40,267 |
2019 6841 0 0 3055 9869 50 £19,815 |
|---|---|---|---|---|
| 20818 £20,818 |
22630 £22,630 |
|||
| -750 £71,044 |
-£1,350 £41,095 |
2018
£
5379 0 0 4243 10970 90 £20,682
22767 £22,767
-£700
£42,749
WOODGREEN VILLAGE HALL
| WOODGREEN VILLAGE HALL | ||||||||
|---|---|---|---|---|---|---|---|---|
| Receipts and Payments Transactions for the Year ended March 2023 Receipts NFDC Covid Grants Hall Rentals & Licence Fee Net Deposits Deposits Received - Donations & Fund Raising Donations & Fund Raising & Transfers - Sale of Postcards, Notelets Investment Income Interest Received Electricity Meters Sundries Grazing - (Damage Deposits Retained - already accounted in Net Deposits) Adjustment Total Receipts Payments Electricity Water NFDC Rates Insurance Cleaner Garden Maintenance Wages & Grass Cutting Repairs & Maintenance Sundries Advertising & Promotions Postcard, Notelets Printing Printing & Stationary Fund Raising Expenses Deposits Refunded - Total Payments TOTAL RECEIPTS LESS PAYMENTS |
2023 0 21148 -345 12753 221 586 62 150 10 734 £34,585 |
2022 10,667 15,870 750 - 2,855 - 184 600 6 118 35 - £300 £31,085 |
- - - - - - - £ |
2021 20,636 2,036 265 - 23 0 0 742 2 14 - 320 0 0 £24,038 1978.03 110 0 1127 640 150 - 4594 193 - 0 8,792 15,246 |
2020 0 12,370 765 689 263 740 15 134 249 0 -60 £15,165 2,688 140 0 1,299 2,660 595 6,876 589 0 £14,847 £317 |
2019 0 10,305 1,550 404 258 740 38 118 0 50 £13,463 |
||
| 2400 141 0 1311 2213 377 450 5437 328 75 0 76 2178 14986 £19,599 |
2400 141 0 1311 2213 377 450 5437 328 75 0 76 2178 14986 |
2,400 231 0 1,232 2,244 75 420 5,182 478 614 708 39 1,398 15,021 |
2,688 165 0 973 3,386 5,257 509 273 182 900 £14,333 |
|||||
**£16,064 ** |
£ |
-£870 |
2018 0 10,819
123 0 10
633 251 740 15
£14,091
2,688 179 0 844
3,167 3,335
134 0 137
1,100
£11,584 £2,507
DEPOSITS/BOOKING FEES FORFEITED AND NOT REFUNDED
| Name Event Event Date Katie Hammonds Wedding 5/30/2022 Alice Winney Wedding 6/25/2022 Warrilow/Perryman Wedding 7/16/2022 Beth Hobbs Children's Party 7/2/2022 Rachel Hogg/Stu WooWedding 7/9/2022 Kate Cooper Wedding 8/20/2022 Kasia Mazurek Yoga Retreat 12/3/2022 All Teak Nurseries (Jeford) 8/27/2022 Claire & Tommy MansChildren's Party 10/22/2022 TOTAL DEPOSITS RETAINED 2022-2023 |
Date Deposit Paid 2/8/2021 5/10/2022 7/21/2020 7/13/2021 11/10/2021 10/5/2021 ? 2/4/2022 9/8/2022 |
Amount Retained £50.00 £20.00 £20.00 £100.00 £100.00 £20.00 £50.00 £100.00 £274.00 £734.00 |
Why? Very dirty. Litter, strin Rubbish in Cancelled a Very dirty, Damage to Cancelled a No show - Paid 2 x £1 |
|---|---|---|---|
Rubbbish & Recycling not all bagged. Broken glass. Some stacked tables needed cleaning
ng, sharp objects left in garden
wrong bags - all had to be sorted
at short notice
cake on the wall, cola (or similar) all over meeting room door, men's toilet floor; complaints about noise after midnight
o door frame paintwork by use of gaffer tape or similar
at short notice
Damage Deposit £100 refunded/Hall rental fee £100 retained
100 deposits & an extra hall hire of £74. No response to 2 x emails and a phone message.
Re: WVH Accounts Josephine Pollard josephine.pollard@btconnecLcom Mon 2110812023 10'.58 To'.deanne simmonds dèanne.simmonds@talktslknet Wowl No mistakes! Aren't I clever.1 . Thank you, Deanne, so much. No delay at all. You go on enjoying your lovely Florence. Xx From: deanne simmonds deanne.simmond5@talktalk.net Sent: Monday, August 21, 2023 10=45'.17 AM To: Josephine Pollard josephine.pollard@btconnect.torn Subjert: Re.. WVH Accounts Hi Josie, I hope all is good with you. All checked, everything looks great, sory for the delay puppy taken up way too much of my timell love her really. Thanks Deanne x On 3010712023 10:15 BS[ Josephine Pollard josephine.pollard@btconnect.com wrote.. Morning Deanne Here they are. Thank you very much. Josie From: deanne simmonds <deanne.simmonds@talktalk.ne Sent: 29 July 2023 11-01 To". Josephine Pollard josephine.pollard@btconnett.corn Subject: Re." WVH Accounts Hi Josie, Yes of course, send them over. Her name is Florence and she is a pickle, she is now 12 weeks old but is still very tiny. we have other dogs who have help keep her entertained, when She sleep5 we all do@• &) & love her.
Deanne x On 28 July 2023 at 12.'23 Josephine Pollard josephine.pollard@btconnecLcom wrote.. Hi Deanne How are you and that lovely cute puppy of yoursF What is his/her name7 I have finished doing the hall accounts for 2022/23 and wondered if you will be able to check them for me, please? If so, I will email them to you.. Many thanks Josie