## **Woodgreen Village Hall**
## **Charity number 1189784**
## **Minutes of the AGM held on Aug 2nd 2023 at 7pm**
## **Attendees**
Kevin Flack, Chair
Josie Pollard, Treasurer Lindi Harper, Secretary
Mhairi Benest, Booking Secretary
Claudia Carroll, Committee member
Eunice Anton, Committee member Sue Harris, Hall Trustee, HWHS, WI Helen Thomas, village resident
Colin Thomas, village resident
## **Apologies**
Heather Hall, Committee member
Stuart Hall, Parish council
Lance Benest, Parish council
David Mussell, HWHS, Village Shop
## **Welcome by the chair**
Kevin welcomed the individuals present, and the organisations that they represented to what he presumed was the 90[th] AGM. He said that we have a real responsibility to protect this hall and its amazing murals and we take our role as custodians very seriously.
## **Agree previous AGM minutes**
The minutes of the previous AGM had been circulated and agreed as correct.
Proposed: Sue Harris
Seconded: Colin Thomas
## **Chair’s Report**
Kevin thanked people for their work over the past year - The current committee members, our wonderful cleaner, Heidi, our Trustees, to those who have helped with odd jobs and at village hall events and to those who have chosen to hold regular or one-off events here during the year. Also thanks were given to the members of Hale & Woodgreen Horticultural Society who have created and maintained such a wonderful garden.
He went on to say that the village hall committee had fulfilled its duty to democracy by providing the venue for the polling station for the local elections and welcomed those Parish Councillors elected, that were present.
Kevin informed the meeting that planning permission had been granted to create a new parking area on gravel in the garden at the back of the hall. This was done in collaboration with the Parish Council to provide additional parking for the community. The work is being scheduled to be completed in the autumn.
Kevin told the meeting there would be a formal opening of the new kitchen, courtesy of a very generous legacy from Peter and Sheila Arnold, and everyone was welcome to stay for the ceremony at the end of the meeting.
## **Secretary’s report**
The hall committee are continuing to hold a number of fundraisers over the year and Josie will inform you of the amounts raised in her report.
We decided to run another Bingo night last November which turned out to be more successful than the previous year, with many thanks going to Wayne Eagles for being the caller, and his partner Scott for all their help with the sound equipment. We have decided to run another this November.
The Burns Supper in January was extremely popular and the tickets sold out very quickly. It was a fantastic evening with a great band, Murphys Lore catering by the Horse & Groom and the readings and entertainment organised by Mark Flanagan and Ian Gemmell. We are hoping that we can run the event again next year as everyone wanted to book again that attended.
The outside of the hall was repaired and repainted during the Easter break and many thanks to Shaun Marlow for doing such a great job.
We were very fortunate to receive a legacy from Pete and Sheila Arnold which enabled us to refurbish the kitchen with new units, worktops and a
new cooker which were installed in April. We will be having the official opening after the AGM.
## **Booking Secretary’s Report**
For the year ending March 2023 we had 14 wedding weekends, spread evenly from April to September and these are a good source of income for the hall.
There were 10 private parties, various ad-hoc yoga events, willow weaving & other private craft events and it's good to see the hall in use over a weekend.
Our regular bookings continue, with 5 Yoga classes, 4 dog/puppy training classes, Pilates, aerobics, craft club, art club and monthly WI meetings. We have had requests to hire the hall for regular bookings which I’ve had to refuse as we do not have the capacity – unfortunate for them, but good that the hall is busy.
The committee continues to run the monthly book/jigsaw swap & afternoon tea on Wednesday afternoons which our locals enjoy and we occasionally have visitors from other groups come to see the murals and enjoy our home-made goodies.
Of course, we still hold annual events such as the Annual Horticultural show & the Steam Rally.
## **Treasurer’s Report**
## **Hall Rentals and Other Payments Received**
Excluding the legacy from Peter Arnold of £8,257.56, our income from all sources, was £26,328 another significant improvement on the previous year when it was £20,418 (excluding Covid Grants). So, our income has become stronger and stronger over the last 5 years.
Hall Rentals from our Regular Users – £8,387 (£5,657 the previous year) Wedding Rentals - £9,622 (£7,585 previously) Other Event Rentals - £3,139 (£2,628 previously) **Total Rental Income £21,148 (£15,870** the previous tax year)
## **Retained Damage/Cleanliness Deposits**
During 2022/23 we retained £734 for failure to cancel within the given required notice period, or because the hall had been left in a disgusting state and/or the rubbish had not been sorted in accordance with our instructions.
## **Expenses**
Our biggest expenditures were for a replacement water softener of £756, for repairs to the double glazing of £1,124, and a new cooker £2,268.
## **Deposit Account**
The substantial sums that had built up in our current account, as shown on the Statement of Assets, has now been reduced to about £8,000, by payment of the majority of the costs for the new kitchen - units £8,400, of roof repairs and external painting, and by transferring more funds to our Deposit Account, now standing at over £53,000. It is still instant access, as we will be upgrading and modernising the heating system, and the new car parking area. Once these big expenditures are concluded, I will investigate the feasibility of a notice period deposit account for part of the funds on deposit to receive a higher interest rate.
Also, I will be looking at the viability of retaining the COIF Fixed Interest Fund – I need to compare what has been happening over the last couple of financial years to the current situation.
## **Nationwide Building Society Account**
This account was closed as Nationwide no longer wanted to run this type of account. All banks and building societies pay interest gross now, so the funds were transferred to Lloyds.
## **Fund Raising Events by the Committee**
Afternoon Tea/Book Swap/Jigsaw Exchange - £953 (£1,454 since August 2021 to March this year) This doesn’t include the Mural Cards that we have been actively selling during these events but does include any donations given.
Bingo Evening - £358 (£174 in 2021 so £532 to date)
Burns Night- £891 (£548 in 2022 so £1,439 to date)
**Total Funds Raised by the Committee for 2022/23 is £2,202 (to date £3,425)**
## **Other Funds Becoming Available**
Last month, July, we received notification of conditional approval of a grant of £9,000 by the National Grid to be used to upgrade and modernise our heating system.
## **In Conclusion**
Our net reserves have more than doubled over the last 5 years and our net receipts have increased by more than 700%
All in all, our finances have improved considerably but we have also achieved significant improvements and enhancement to our beautiful hall.
## **Questions from the foor/AOB**
Sue Harris thanked the committee for all the enjoyable fund raising events that have been organised and for all their hard work in maintaining the hall.
Colin Thomas asked about the costs for the replacement heating and the car park. He was told that we have just received a grant from National Grid of £9000 to cover the heating and that the Parish council were contributing to the costs of the car park.
Helen Thomas enquired about the DVD of the murals. She was invited to come and listen to the next talk or to possibly borrow the DVD.
## **Election of trustees/committee members**
The current committee members/trustees all stood for re-election and were duly re-elected.
Proposed: Sue Harris
Seconded: Helen Thomas
## **Invitation for user group members to become trustees**
Sue Harris has agreed to continue as a trustee representing HWHS and also Woodgreen WI as Angela Summers stepped down during the year. Thanks to both of them for their input.
## **Chair closing remarks**
Kevin drew attention to the publicity for events on the Facebook page, the website and the noticeboards and closed by thanking everyone for attending.
## woodgreenvillagehall.org.uk
As there was no more business the meeting closed at 7.40pm.
## **Ofcial opening of the new kitchen**
All members of the committee and attendees of the AGM moved to the kitchen and the plaque was formally unveiled in commemoration of Pete and Sheila Arnold.
## **WOODGREEN VILLAGE HAACCOUNTS APRIL 2022 MARCH 2023**
||Apr-22|May-22|Jun-22|Jul-22|Aug-22|Sep-22|
|---|---|---|---|---|---|---|
|**MONEY IN- Lloyds Bank Account No.01315085**|||||||
|**_New Forest DC Business Grants (Covid)_**|||||||
|**_Regular Hall Rentals_**|||||||
|Woodgreen Community Shop|||61.00||||
|Pilates - Sophie Sharpe||36.00|||||
|J Forsdike Puppy/Dog classes||124.00|93.00|124.00|124.00|341.00|
|**_Sub-Total_**|**0.00**|**160.00**|**154.00**|**124.00**|**124.00**|**341.00**|
|**Other Special Events**|||||||
|R Waring - Yoga||26.00|26.00|52.00|||
|Alicia Pawson - Riding for Disabled|||||||
|Kasia Mazurek|||||||
|**_Sub-total Other Special Events_**|**0.00**|**26.00**|**26.00**|**52.00**|**0.00**|**0.00**|
|**Deposits (Booking & Damage)**|||||||
|Timothy Street|-100.00||||||
|Katie Hammonds||-55.00|||||
|R J Walker||-100.00|||||
|Sophie Plested||-100.00|||||
|Tasmin Raja|||-100.00|||-100.00|
|Jack Higgins|||-100.00||||
|Woodgreen Shop|||-100.00||||
|De La Haye|||-100.00||||
|Fiona Winters||||-100.00|||
|Matrons College||||-100.00|||
|R O Waring||||-100.00|||
|Winney||||-80.00|||
|Sheehan||||-100.00|||
|---|---|---|---|---|---|---|
|Warrilow/Perryman||||-80.00|||
|Emily Lewis|||||-100.00||
|Olivia Carleton-Green (Walker)|||||-100.00||
|Melanie Futcher||||||-100.00|
|Kate Cooper||||||-80.00|
|Tony Shaw||||||-100.00|
|Sandra Lucie-Smith||||||-100.00|
|Jennifer Clemens||||||-100.00|
|Lily F Clissold||||||-100.00|
|O T Woodward/Katie Heap||||||-100.00|
|Alicia Pawson|||||||
|Kasia Mazurek|||||||
|Craig Collington|||||||
|Abigail Andrew|||||||
|All Teak Nurseries|||||||
|A K Briddon|||||||
|Sarah Hall|||||||
|Alicia Pawson|||||||
|Linda Ward|||||||
|Jill Webber|||||||
|Bea Maloney|||||||
|Daniel Gregory|||||||
|**_Sub-total NET Deposits_**|-100.00|-255.00|-400.00|-560.00|-200.00|-780.00|
|**_Donations & Fund Raising_**|||||||
|Burns Night - Mark Flanagan Ticket Sales|||||||
|**Charity Donations**|||||||
|Peter Arnold, Will Bequest||||8257.56|||
|OliviaCarleton Green/Mrs Jenni Walker-Deposit|Refund||||100.00||
## **Parish Council Grazing**
## **Transfers In from Petty Cash**
## **MONEY OUT - Lloyds Bank Account**
## **Transfers Out To New Deposit Account**
|**Transfers Out**
|||||||
|---|---|---|---|---|---|---|
|**To New Deposit Account**||||||£8,257.56|
|SSE Electric|200.00|200.00|200.00|200.00|200.00|200.00|
|Pennon Water Services|23.00|23.00|23.00|8.00|8.00|8.00|
|NFDC Rates|0.00|0.00|0.00|0.00|0.00|0.00|
|Insurance - Allied Westminster B&C|||||||
|Cleaner|200.00|237.50|275.00|237.50|212.50|200.00|
|Gardening - Keith Ponting|30.00|60.00|210.00||||
|**_Repairs & Maintenance_**|||||||
|Spare Parts|||||||
|Weightwash|||||||
|High Spec Window Cleaning||30.00||30.00|30.00||
|Plumber - Alan Westerhof|||||||
|Cleansing Services - Septic Tank||||£164.00|||
|Chubb Fire & Security|||||||
|Window Double Glazing Repairs|||||1124.00||
|Southern Counties - Water Softener Service||||||246.78|
|AndyVan - paper towels etc||94.74||71.88|206.16||
|Tampen & Tampen - Dishwasher||33.50|||35.69||
|**_Sub-total Maintenace_**|**0.00**|**158.24**|**0.00**|**265.88**|**1395.85**|**246.78**|
|**_Sundries_**|||||||
|Perry - overpaid Jubillee||19.62|||||
|**_Fund Raising Expenses_**|||||||
|RA Smith Burns Night Deposit||||£100.00|||
|DVD player for Murals DVD||29.99|||||
Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23
## _**Total NFDC Grants**_
14.00 124.00 217.00 124.00 217.00 186.00 124.00 **138.00 217.00 124.00 217.00 186.00 124.00** 39.00 117.00 57.00 -80.00 **-23.00 39.00 0.00 117.00 0.00 0.00**
Total WCSA 75.00 Total Sophie Sharpe 36.00 Total Dog Classes 1,798.00 _**Total Regular Hall Rentals**_
**Total Other Special Events**
**TOTAL HALL RENTALS**
-100.00
100.00
100.00 -50.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 150.00 -500.00 -200.00 -200.00 -100.00 -100.00
## **Total Net Deposits**
180.00
**Total Burns Night Tickets**
**Total Charity Total Donations & Fund Raising Total Grazing**
500.00 600.00
## **Total Transfers In**
|||||||**Total Transfers Out**|
|---|---|---|---|---|---|---|
|200.00|200.00|200.00|200.00|200.00|200.00|**Total SSE Electric**|
|8.00|8.00|8.00|8.00|8.00|8.00|**Total Water**|
|0.00|0.00|0.00|0.00|0.00|0.00||
||1311.29|||||**Total Insurance**|
|150.00|150.00|125.00|150.00|100.00|175.00|**Total Cleaner**|
|||||||**Total Gardening**|
||||9.99|||Total Spare Parts
£9.99|
|||16.63|33.26|33.26|33.26|Total Weightwash
£116.41|
|30.00||||30.00|30.00|Total High Spec
£180.00|
||||55.00|||Total Plumber
£55.00|
|||||||Total Septic Tank
£164.00|
|||||||Total Chubb
£0.00|
|||||||Total Double Glazing
£1,124.00|
|509.22||||||Total Water Softener
£756.00|
|||||||Total Andy Van
£372.78|
|||||||Total New Dishwashe
£69.19|
|**539.22**|**0.00**|**16.63**|**98.25**|**63.26**|**63.26**|**Total Maintenance**|
|||||||**Total Sundries**|
**Total Fund Raising Ex**
## **Lloyds Opening Balance**
**£11,117.72**
**£0.00**
**£1,909.00**
**£237.00**
**£2,146.00**
-3245.00
£180.00
8357.56
###
£0.00
**£1,100.00**
## **TOTAL MONEY-IN LLOYDS**
**£8,538.56**
**8257.56**
**£2,400.00 £141.00**
**£1,311.29 2212.50 £300.00**
(Maintenance)
**£2,847.37**
**£19.62**
**£129.99**
## **TOTAL MONEY OUT - LLOYDS £17,619.33 LLOYDS CLOSING BALANCE £2,036.95**
(Closing Balance Shown on Statement £2036.95 )
## **WOODGREEN VILLAGE ACCOUNTS APRIL 2022 MARCH 2023**
||Apr-22|May-22|Jun-22|Jul-22|Aug-22|Sep-22|Oct-22|
|---|---|---|---|---|---|---|---|
|**MONEY IN- Lloyds Bank Account**|**No.77965260**|||||||
|**_Transfers In_**||||||||
|From Petty Cash||||||500.00||
|Nationwide (Account Closed)||||||8932.85||
|**_Regular Hall Rentals_**||||||||
|Woodgreen Community Shop||||||||
|Yoga Gwen Taylor||120.00||||12.00|120.00|
|Steam Engine Rally Charlie Warne||190.00||||||
|NFDC Elections||||||||
|Sarah Waters Textiles|||54.00|54.00|||54.00|
|Parish Council||||||||
|Pilates - Sophie Sharpe||12.00|36.00|60.00||48.00|48.00|
|Woodgreen WI|31.00|31.00|31.00|31.00||108.00|21.00|
|Hale & Woodgreen Horticultural||42.00||21.00|56.00|||
|Woodgreen Cricket Club||||||||
|Yoga Christina Folliard||288.00|120.00|240.00|240.00||144.00|
|Crafts|56.00|28.00|56.00|56.00|28.00||42.00|
|Woodgreen Village Trust||||||||
|Royal British Legion||||||||
|J Forsdike Puppy/Dog classes||||||||
|**_Sub-Total_**|**87.00**|**711.00**|**297.00**|**462.00**|**324.00**|**168.00**|**429.00**|
|**Wedding Rentals**||||||||
|Sophie Plested|600.00|||||||
|Jack Higgins & Becky|600.00|||||||
|Mark Sheehan|600.00|||||||
|De La Haye|875.00|||||||
|Warrilow/Perryman||875.00||||||
|Emily Lewis||865.00||||||
|Stuart & Rachel Wood|||845.00|||||
|---|---|---|---|---|---|---|---|
|G Flinter|||842.00|||||
|Lily Thorpe|||875.00|||||
|Katie Heap||||875.00||||
|Rosalind Hathaway||||||||
|Mary Andrew & Joe Bell||||||||
|**_Sub-Total_**|**2675.00**|**1740.00**|**2562.00**|**875.00**|**0.00**|**0.00**|**0.00**|
|**Other Special Events Rentals**||||||||
|Tasmin Raja||170.00|||170.00|||
|S Perry - Willow Weaving||60.00|60.00|60.00|60.00|||
|Fiona Winter - Children's Party||65.00||||||
|Halford/Sarah Hall - Yoga day||120.00||||||
|College of Matrons||36.00||||||
|Bea Maloney - Children's Party|||74.00|||||
|Clemmens||||37.00||||
|Bennett/ Briddon||||70.00||||
|Whipple||||270.00||||
|Andrew A F Abby|||||120.00|||
|Newman Funeral Director||||||65.00|65.00|
|Newman Funeral Director||||||25.00||
|J Kesik - Yoga Retreat||||||72.00||
|Manser - Children's Party||||||74.00|75.00|
|Kasia Mazurek||||||80.00||
|Jill Webber - Dog training|||||||80.00|
|Gillian Bathe - Party||||||||
|Daniel Gregory||||||||
|Sharon Osment||||||||
|Fliss Brantingham||||||||
|RO Waring - Yoga||||||||
|Quality Marquee Open Weekend||||||||
|**_Sub-total Other Special Event Rentals_**|**0.00**|**451.00**|**134.00**|**437.00**|**350.00**|**316.00**|**220.00**|
|**Deposits (Booking & Damage)**||||||||
|Clemmens|100.00|||||||
|College of Matrons|100.00|||||||
|---|---|---|---|---|---|---|---|
|Andrew A F Abby||100.00||||||
|Wilson & Winney||100.00||||||
|S Perry - Willow Weaving||100.00||||||
|Fiona Winter||100.00||||||
|Mary Andrew & Joe Bell||100.00||||||
|Bea Maloney|||100.00|||||
|Fliss Brangtingham|||100.00|||||
|Bennett/Briddon||||100.00||||
|Craig Collington & Natalie|||||100.00|||
|Tasmin Raja|||||100.00|||
|Manser||||||100.00|100.00|
|Kasia Mazu**_S_**||||||100.00||
|Nock J&E Robinson||||||100.00||
|Jill Webber|||||||100.00|
|Christopher B & Truslove||||||||
|Woodgreen Shop||||||||
|Taylor Philip & Christine||||||||
|Daniel Gregory||||||||
|Sharon Osment||||||||
|Katie Benham||||||||
|Parker Collins||||||||
|K Buckley||||||||
|E R Allen||||||||
|Katie & James Hunt||||||||
|Futcher||||||||
|**_Sub-total NET Deposits_**|200.00|500.00|200.00|100.00|200.00|300.00|200.00|
|**_Donations & Fund Raising_**||||||||
|**Burns Night Tickets**||||||||
|Angela Moody||||||||
|Mhairi Benest||||||||
|Lindi Harper||||||||
|**_Sub-total Burns Night_**||||||||
## **Afternoon Tea**
Braishfield Social Contact Group Special Tea
## **Sale of Cards/Postcards**
Woodgreen Shop
## **Parish Council Grazing**
## **MONEY OUT - Lloyds Bank Account**
**Transfers Out To New Deposit Account**
## _**Garden & Car Parks Maintenance**_
Kevin Flack Car Park Planning Approval
## _**Repairs & Maintenance**_
Weightwash NFDC Trade Waste Sacks Website LCN High Spec Window Cleaning Plumber - Alan Westerhoff New Kitchen Cooker Chubb Fire & Security Southern Counties - Water Softener Service AndyVan - paper towels -6.80 Tampen & Tampen - Dishwasher _**Sub-total Maintenace**_ **0.00 0.00 0.00 0.00 0.00 0.00 -6.80**
|Nov-22|Dec-22|Jan-23|Feb-23|Mar-23|||||
|---|---|---|---|---|---|---|---|---|
||500.00||||Total Transfers In from Petty Cas|||1000.00|
||||||Total Transfer in from|Nationwid||8,932.85|
||||||**_Total Transfers In_**||**£9,932.85**||
|30.00|||||Total WCSA|30.00|||
||120.00|||120.00|Total Gwen Taylor|492.00|||
||||||Total Steam Rally|190.00|||
||||||Total NFDC|0.00|||
|||54.00||108.00|Total Sarah Waters|324.00|||
||||||Total Parish Council|0.00|||
|36.00|48.00|36.00||144.00|Total Sophie Sharpe|468.00|||
|31.00|66.00|10.00|10.00||Total W'green WI|370.00|||
||||21.00|21.00|Total Horticultural|161.00|||
|7.00|||||Total Cricket Club|7.00|||
|216.00|360.00||216.00|180.00|Total C Folliard|2,004.00|||
|70.00|56.00|28.00|42.00|98.00|Total Crafts|560.00|||
||||||Total Village Trusts|0.00|||
||||||Total British Legion|0.00|||
||||||Total Dog Classes|0.00|||
|**390.00**|**650.00**|**128.00**|**289.00**|**671.00**|**_Total Regular Hall Rentals_**||**£4,606.00**||
885.00 885.00 **0.00 0.00 0.00 0.00 1770.00** _**Total Wedding Rentals**_ **£9,622.00** 80.00 60.00
98.00 90.00 40.00 220.00 39.00 117.00 250.00 **80.00 98.00 90.00 299.00 427.00 Total Other Special Events £2,902.00 Total Hall Rentals**
|100.00||||||||
|---|---|---|---|---|---|---|---|
|||||-100.00||||
|100.00||||||||
|100.00||||||||
|100.00||||||||
|100.00||||||||
|||100.00||||||
||||100.00|||||
|||||100.00||||
|||||100.00||||
|||||100.00||||
|||||100.00||||
|||||100.00||||
|||||100.00||||
|500.00|0.00|100.00|100.00|500.00|
**Total Net**|**Deposits**|**2900.00**|
||60.00|||||||
|||210.00||||||
||180.00|60.00||||||
||**240.00**|**270.00**|||**_Total Burns Night Tickets_**|**£510.00**||
|100.00|||||**_Total Afternoon Tea_**|**£100.00**||
|---|---|---|---|---|---|---|---|
||||||**Total Charity & Fund Raising**||**610.00**|
||25.00||||**Total Card Sales**||**£25.00**|
||||||**Total Grazing**||**£0.00**|
||||||**Total Transfers Out**||**0.00**|
|||266.20|||**Total Garden & Car Park Maintenance**||**£266.20**|
||||||Total Weightwash|£0.00||
||||||Total Trade Sacks|£0.00||
||||||Total LCN|£0.00||
||||||Total High Spec|£0.00||
|||75.00||55.00|Total Plumber|£130.00||
|||||2268.99|Total Kitchen|2,268.99||
||||||Total Chubb|£0.00 (Maintenanc||
||||||Total Water Softener|£0.00||
||||||Total Andy Van|-£6.80||
||||||Total New Dishwasher|||
|**0.00**|**0.00**|**75.00**|**0.00**|**2323.99**|**Total Maintenance **||**£2,392.19**|
|||||||**TOTAL MONEY OUT-**||
Ll
nln
## **TOTAL MONEY-IN LLOYDS**
**£30,597.85**
ce)
**- LLOYDS 2,658.39 LLOYDS CLOSING BALANCE £31,133.34**
(Closing Balance Shown on Statement £31,133.34 )
|**WOODGREEN VILLAGE HALL**|**ACCOUNTS APRIL 2022-MARCH**|**ACCOUNTS APRIL 2022-MARCH**|**ACCOUNTS APRIL 2022-MARCH**|**2023**|||||
|---|---|---|---|---|---|---|---|---|
||Apr-22|May-22|Jun-22|Jul-22||Aug-22|Sep-22|Oct-22|
|**MONEY IN- Lloyds Bank Account No.45301460 Deposit Account**|||||||||
|Transfer in from Lloyds A/c No 01315085|||||||8257.56||
|Interest Earned|0.23|0.19|0.21||0.22|0.83|£1.10|1.41|
|(Interest rate variable)|||||||||
|** Instant Access|||||||||
Nov-22 Dec-22 Jan-23 Feb-23 Mar-23
**Opening Balance ### Total Transfers In £8,257.56** £3.55 £7.61 £14.22 £16.96 £15.69 **Total Interest Earn £62.22**
**TOTAL MONEY IN £8,319.78 Closing Balance ###**
## **WOODGREEN VILLAGE ACCOUNTS APRIL 2022 MARCH 2023**
||Apr-22|May-22|Jun-22|Jul-22|Aug-22|Sep-22|Oct-22|
|---|---|---|---|---|---|---|---|
|**MONEY IN - PETTY CASH**||||||||
|**_Regular Hall Rentals_**||||||||
|Aerobics Debbie Green|£36.00|£48.00|£48.00|£36.00|£24.00||£48.00|
|Art Club|£108.00|£144.00|£108.00|£108.00|£180.00|£144.00|£144.00|
|**_Donations &Fund Raising_**||||||||
|**Book Swap & Jigsaw Exchange Events**||||||||
|Cofee/Tea & Cakes|£94.70|£53.95|£32.50|£42.00|£85.50|£55.00|£77.50|
|Mural Card Sales|£17.50|£8.50|£25.00|||£30.00|£55.00|
|Produce|£52.00|£11.00||£16.00|£25.50|£17.00|£6.00|
|Donations|£21.00|£2.00|£9.29|£1.31|£10.00|£24.00|£5.00|
|**Sub-total for Book Swap**|**£185.20**|**£75.45**|**£66.79**|**£59.31**|**£121.00**|**£126.00**|**£143.50**|
## **Bingo Evening**
Ticket Sales (Net of prizes) Pen Sales Bar Sales Raffle
## **Burns Night**
Tickets Whiskey Game Whiskey Refund from Eunice Raffle Bar
## **Other Charity Events & Donations**
|Donation Box|||||£9.00|||
|---|---|---|---|---|---|---|---|
|**_Sale of Mural Cards_**||||||||
|Miscellaneous||£4.00|£35.00|||||
|**_Electricity Meters_**||||||||
|Meter Box Cooker||£13.00|£8.00||£24.00|||
|Meter Box Heat||£19.00|£8.00||£2.00||£10.00|
|**_Sub-total for Electricity Meters_**||**£32.00**|**£16.00**||**£26.00**||**£10.00**|
|**_Miscellaneous_**||||||||
|Sale of old fridge||||£10.00||||
|**MONEY OUT - PETTY CASH**||||||||
|**Garden Maintenance**||||||||
|Garden Plants||||||||
|Maintenance Materials||£1.29||||||
|Rubbish Removal|||||£60.00|||
|**Grass Cutting**|||||||£150.00|
|**Repairs & Maintenance**||||||||
|Recycle/waste bags|£105.00|£46.00||£46.00||||
|**Sundries**||£64.03||||||
|Woodgreen Shop Account Sundries|||||£27.86|||
|Thank you Gifts||||||||
|New Fridge||||£120.00||||
|**Advertising & Promotions**||||||||
|LCN Websites||£22.74||||£22.74||
|**Printing & Stationery**||||||||
|Printing||||£3.60|£7.20|£6.00||
Mural Card Envelopes £41.94 Laminator & Pouches £2.99 £8.99
## **Fund Raising Expenses** _**Afternoon Tea Expenses**_
£9.30
## _**Bingo Night Expenses**_
Raffle Prizes Dabber Pens Wine/beer/squash Crisps/nibbles/squash
## _**Burns Night Expenses**_
Raffle Tickets Tartan Cloth Shot Glasses Raffle Voucher Prize Whiskey Ticket Refund Band Alcohol Bar Staff Nibbles etc Jason Catering Bottle Lights
_**Transfers Out**_
Transfer to Lloyds
£500.00 £500.00
## **Starting Balance**
Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 £24.00 £48.00 £24.00 £36.00 £96.00 £180.00 £144.00 £144.00 £33.00 £18.00 £31.00 £47.00 £71.00 £5.00 £15.50 £9.00 £8.50 £3.00 £21.00 £2.00 £2.00 £2.50 £7.70 **£44.00 £28.50 £34.00 £54.50 £115.20**
Aerobics £468.00 Art Club £1,404.00 **Total Hall Rentals** Total Coffee & Cakes £641.15 **Total Card Sales £156.50** Total Produce £169.00 Total Donations £86.80 **Book Swap £1,053.45**
£233.00 £27.00 £123.00 £104.80
**Bingo £487.80**
1,200.00 £43.00 £33.00 £204.00 £723.90
**Burns £2,203.90**
|£6.50||||£2.00|**Donation Bo**
**£17.50**|
|---|---|---|---|---|---|
||||||**Total Donations & Fund Raising**|
|||||(include Card sales above for Summary)|**Sale of Cards**|
||£4.00|||£6.00||
||£18.00|||£38.00||
||**£22.00**|||**£44.00**|**Total Electricity Meters**|
||||||**Total Miscellaneous**|
||||||**Total Money**|
||||£50.00|||
||||||**Total Garden Maintenance**|
||||||**Total Grass Cutting**|
||||||**Total Repairs & Maintenance**|
||||||**Total Sundries**|
|£18.24||||£42.17||
||£8.99|£27.00||||
||£29.99||||**Total Advertising & Promotions**|
||£5.00|||||
|||||**Total Printing & Stationary**|**Total Printing & Stationary**|
|---|---|---|---|---|---|
||£4.80|||**Total Tea Expenses**|**£14.10**|
|£5.00||||||
|£45.00||||||
|£69.31||||||
|£11.15||||**Total Bingo Expenses**|**£130.46**|
||£12.60|||||
|||£64.40||||
|||£30.00||||
|||£66.00||||
|||£320.00||||
|||£260.00||||
|||£100.00||||
|||£36.49||||
|||1,005.00||||
|||£8.99||**Burns Night Expenses**|**£1,903.48**|
|||||**Total Fund Raising Expenses**||
|£600.00|£500.00|||**Total Transfers Out**||
||||||**Money Out**|
||||**Carry Fwd**||**£1,018.28**|
**Carry Fwd**
Balance in Book
£1,018.28
£2
###
|**###**||
|---|---|
|**£39.00**|£195.50|
|**£150.00**||
|**£10.00**||
|**y In**|**5,833.65**|
|**£111.29**||
|**£150.00**||
|**£197.00**||
|**£308.29**||
|**£75.47**||
£75.72
###
###
###
## **CCLA COIF CHARITIES FIXED INTEREST FUND - INCOME UNITS**
|**At 31/3/22**
**Total Number of Units Held:**|**At 31/3/22**
**Total Number of Units Held:**|**###**||**Value**|**###**||
|---|---|---|---|---|---|---|
|**COIF CHARITIES DEPOSIT FUND**|||||||
|Apr-22|May-22|Jun-22|Jul-22|Aug-22|Sep-22|Oct-22|
|Interest Retained
0.88|£1.13|£1.58|£1.93|£2.18|£3.08|£3.93|
|Income Paid from Units Held|£150.00|||£150.00|||
|**_Income Sub-totals_**
0.88|£151.13|£1.58|£1.93|£152.18|£3.08|£3.93|
|Transfers out to Lloyds|||||||
|**_Transfers Out Sub-totals_**||||£0.00|||
|**At 31/3/22**
**Total Number of Units Held:**||**###**||**Value**|**###**||
|Average Fund Yield for this quarter||0.729%|||1.342%||
|**Bid Value**|**###**|||||||
|---|---|---|---|---|---|---|---|
||||||**Opening Balance**||**£2,491.43**|
|Nov-22|Dec-22|Jan-23|Feb-23|Mar-23||||
|£4.76|£6.00|£7.50|£8.23|£8.39|**Total Interest Retained**||**£49.59**|
|£111.67|||£125.00||**Total Income Paid**||**£536.67**|
|£116.43|£6.00|£7.50|£133.23|£8.39|**Total In**|**586.26**||
||||||**Total Transfers Out**||**£0.00**|
||||||**Closing Balance**|**31-Mar-22 **|**£3,077.69**|
||||||Closing Balance Shown||£3,077.69|
|**Bid Value**|**###**||
|---|---|---|
||2.535%|3.607%|
## **WOODGREEN VILLAGE HALL**
## **Statement of Assets and Liabilities as at 31st March 2023**
|____________________________________________________________________
**2023**
**£**
**£**
**Liquid Funds**
Current Account Original
2,037
Current Account New
31,133
Bank Deposit Account
33,321
COIF Charities Deposit Account
3,078
Building Society Deposit Account
0
Petty Cash
1,018
**£70,587**
**Other Monetary Assets**
COIF Fixed Interest Funds
19,563
**£19,563**
**Liabilities**
Deposits To Be Refunded
-£345
**Net Reserves**
**£89,805**|__________
**2022**
11118
3194
25001
2491
8922
250.44
**£50,976**|____________
**2021**
**£**
**£**
24180
0
0
1890
8756
74
**£ 34,900**
22397
**£ 22,397**
-1,100
**£ 56,197**|**2020**
**£**
9575
0
0
1149.01
8756
185
**£19,665**
22717
**£22,717**
-£2,115
**£40,267**|**2019**
6841
0
0
3055
9869
50
**£19,815**|
|---|---|---|---|---|
||20818
**£20,818**|||22630
**£22,630**|
||-750
**£71,044**|||-£1,350
**£41,095**|
**2018**
**£**
5379 0 0 4243 10970 90 **£20,682**
22767 **£22,767**
-£700
**£42,749**
## **WOODGREEN VILLAGE HALL**
|**WOODGREEN VILLAGE HALL**|||||||||
|---|---|---|---|---|---|---|---|---|
|**Receipts and Payments Transactions for the Year ended March 2023**
**Receipts**
NFDC Covid Grants
Hall Rentals & Licence Fee
Net Deposits
Deposits Received
-
Donations & Fund Raising
Donations & Fund Raising & Transfers
-
Sale of Postcards, Notelets
Investment Income
Interest Received
Electricity Meters
Sundries
Grazing
-
(Damage Deposits Retained - already accounted in Net Deposits)
Adjustment
**Total Receipts**
**Payments**
Electricity
Water
NFDC Rates
Insurance
Cleaner
Garden Maintenance
Wages & Grass Cutting
Repairs & Maintenance
Sundries
Advertising & Promotions
Postcard, Notelets Printing
Printing & Stationary
Fund Raising Expenses
Deposits Refunded
-
**Total Payments**
**TOTAL RECEIPTS LESS PAYMENTS**|**2023**
0
21148
-345
12753
221
586
62
150
10
734
**£34,585**||
|**2022**
10,667
15,870
750
-
2,855
-
184
600
6
118
35
-
£300
**£31,085**|-
-
-
-
-
-
-
**£**|**2021**
20,636
2,036
265
-
23
0
0
742
2
14
-
320
0
0
**£24,038**
1978.03
110
0
1127
640
150
-
4594
193
-
0
**8,792**
**15,246**|**2020**
**0**
12,370
765
689
263
740
15
134
249
0
-60
**£15,165**
2,688
140
0
1,299
2,660
595
6,876
589
0
**£14,847**
**£317**|**2019**
**0**
10,305
1,550
404
258
740
38
118
0
50
**£13,463**|
||2400
141
0
1311
2213
377
450
5437
328
75
0
76
2178
14986
**£19,599**|2400
141
0
1311
2213
377
450
5437
328
75
0
76
2178
14986||2,400
231
0
1,232
2,244
75
420
5,182
478
614
708
39
1,398
**15,021**||||2,688
165
0
973
3,386
5,257
509
273
182
900
**£14,333**|
|||||
**£16,064 **|
**£**|||**-£870**|
**2018 0** 10,819
123 0 10
633 251 740 15
## **£14,091**
2,688 179 0 844
3,167 3,335
134 0 137
1,100
**£11,584 £2,507**
## **DEPOSITS/BOOKING FEES FORFEITED AND NOT REFUNDED**
|Name
Event
Event Date
Katie Hammonds
Wedding
5/30/2022
Alice Winney
Wedding
6/25/2022
Warrilow/Perryman
Wedding
7/16/2022
Beth Hobbs
Children's Party
7/2/2022
Rachel Hogg/Stu WooWedding
7/9/2022
Kate Cooper
Wedding
8/20/2022
Kasia Mazurek
Yoga Retreat
12/3/2022
All Teak Nurseries (Jeford)
8/27/2022
Claire & Tommy MansChildren's Party
10/22/2022
**TOTAL DEPOSITS RETAINED 2022-2023**|Date Deposit Paid
2/8/2021
5/10/2022
7/21/2020
7/13/2021
11/10/2021
10/5/2021
?
2/4/2022
9/8/2022|Amount Retained
£50.00
£20.00
£20.00
£100.00
£100.00
£20.00
£50.00
£100.00
£274.00
**£734.00**|Why?
Very dirty.
Litter, strin
Rubbish in
Cancelled a
Very dirty,
Damage to
Cancelled a
No show -
Paid 2 x £1|
|---|---|---|---|
|||||
Rubbbish & Recycling not all bagged. Broken glass. Some stacked tables needed cleaning
ng, sharp objects left in garden
wrong bags - all had to be sorted
at short notice
cake on the wall, cola (or similar) all over meeting room door, men's toilet floor; complaints about noise after midnight
o door frame paintwork by use of gaffer tape or similar
at short notice
Damage Deposit £100 refunded/Hall rental fee £100 retained
100 deposits & an extra hall hire of £74. No response to 2 x emails and a phone message.
Re: WVH Accounts
Josephine Pollard
Mon 2110812023 10'.58
To'.deanne simmonds
Wowl No mistakes! Aren't I clever.1
. Thank you, Deanne, so much.
No delay at all. You go on enjoying your lovely Florence. Xx
From: deanne simmonds
Sent: Monday, August 21, 2023 10=45'.17 AM
To: Josephine Pollard
Subjert: Re.. WVH Accounts
Hi Josie,
I hope all is good with you.
All checked, everything looks great, sory for the delay puppy taken up way too much of my timell
love her really.
Thanks
Deanne x
On 3010712023 10:15 BS[ Josephine Pollard wrote..
Morning Deanne
Here they are. Thank you very much.
Josie
From: deanne simmonds
Subject: Re." WVH Accounts
Hi Josie,
Yes of course, send them over.
Her name is Florence and she is a pickle, she is now 12 weeks old but is still very tiny. we
have other dogs who have help keep her entertained, when She sleep5 we all do@•
&) & love her.
Deanne x
On 28 July 2023 at 12.'23 Josephine Pollard
wrote..
Hi Deanne
How are you and that lovely cute puppy of yoursF What is his/her name7
I have finished doing the hall accounts for 2022/23 and wondered if you will be
able to check them for me, please? If so, I will email them to you..
Many thanks
Josie