Trustees’ Annual Report for the period
From 1/4/2023 Period start date To 31/3/2024 Period end date
Charity name: Swansea Paret Carer Forum
Charity registration number: 1189730
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve the needs of disabled children of all ages. 1. The provision and opportunities for parent carers to influence the decisions that affect their families and to contribute to developing services that meet the need of their families. 2. The provision of advice and support to parent carers via workshops and other means to uniform and empower about the services and issues that affect them and their families. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our Purpose – We are an independent organisation whose purpose is:- • To strategically influence change by co-producing services for disabled children, young people and adults and their families. • To enable disabled children, young people and adults and their families to have a voice at the centre of decision making. • To reflect the diversity of our communities. • To take a rights-based approach and empower our community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | As a charity we have regard to the Charity Commission’s public benefit guidance. Trustees make decisions to ensure the charity’s purpose provides benefit to our membership. We also make decisions to manage risks of detriment or harm to our membership and partners that might result from carrying out its purpose. |
We are a member of and work closely with Swansea Council for Voluntary Service who provide training and guidance on good governance. We have been recommended for a Kings Award for Voluntary Service and will find out whether we have been successful later in 2024.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Trustees also volunteer for the Forum The Forum has a large parent carer membership with support from members at coffee mornings and events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • We co-produce and co- design services that meet the needs of disabled children of all ages and their families e.g. Additional Learning Needs Implementation, Direct Payments and Carers Needs Assessments improving services to meet needs of parent carers. • We develop and empower our membership to have a strong collective voice and to influence positive change by providing a constructive channel of communication between parent carers and strategic partners. We achieve this through sitting on working groups with the Local Authority, Health Board and West Glamorgan Regional Partnership. |
-
Arranging and hosting training workshops and coffee mornings for parent carers.
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• We held our second Big Survey of members and will be publishing the report shortly.
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• We listen and feed the voice of parent carers in Swansea into decision making. We launched our first survey of members which will drive our priorities for 2023-2024
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• We have increased our collaboration with the Regional Partnership Board and its transformation team.
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• We have also contributed to Welsh Government consultations and various Steering Groups.
Additional information (optional) You may choose to include further statements where relevant about:
----- Start of picture text -----
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
----- End of picture text -----
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As at 31/3/2024 we held £30,579 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | • SPCF intends to spend all its (unrestricted) funds received in any given year on supporting the aims and objectives of the charity. • We wish to be prudent, however, and have set a reserve in order to ensure SPCF has some funds available for emergencies, unforeseen opportunities etc. • This reserve can be used for any agreed purpose the trustees see fit, in order to fulfil the charity’s continued operation and support for its members, and the wider parent carer community. • SPCF is setting aside 5% of the unrestricted funds This reserves policy shall be regularly reviewed and monitored in order to ensure it continues to meet the needs of SPCF, taking into account changes in funding, the local landscape, membership etc and at least annually the review will be minuted. |
| Amount of reserves held | Para 1.22 | £3,750 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | • Grant from Swansea Local authority 3 independent grants • Comic Relief – Coffee Mornings • Magic Grants – Coffee mornings • Austin Bailey – Bladder & Bowel Workshop |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (Foundation Model) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 1. There must be at least three charity trustees and every charity trustee must be a resident of Swansea and must be a parent or carer of a person of any age with a disability. 2. Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Volunteer policies and procedures have been updated during 20223 -2024. A trustee now attends Swansea Volunteering Forum run by SCVS |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Swansea Parent carer Forum |
|---|---|
| Other name the charity uses | SwanseaPCF |
| Registered charity number | 1189730 |
Charity’s principal address 17 Cwrt Clos Y Carne Gorseinon Swansea SA4 4NF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joanann Phillips | Chair | |||
| Chris Law | Treasurer | |||
| Ishbel Hansen | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Chris Law | Jo Phillips | |
Treasurer |
Chair | |
| 19/6/2024 | ||
| 19/6/2024 |
| SWANSEA PARENT CARER FORUM | SWANSEA PARENT CARER FORUM | SWANSEA PARENT CARER FORUM | 1189730 | 1189730 | 1189730 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/04/2023 | To | 31/03/2024 | ||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 75,000 35 - - - - - - 75,035 - - - 75,035 - 4,139 254 472 - 40,603 7,500 3,923 773 57,664 - - - 57,664 17,371 - 12,771 30,142 |
Restricted funds to the nearest £ - - - 500 1,000 - - - 1,500 - - - 1,500 - - - - 2,662 - - - 865 3,527 - - - 3,527 - 2,027 - 2,463 436 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 75,000 35 - 500 1,000 - - - 76,535 - - - 76,535 - 4,139 254 472 2,662 40,603 7,500 3,923 1,638 61,191 - - - 61,191 15,345 |
Last year to the nearest £ |
||
| LA | 75,000 | 75,000 | |||||
| Donations | 35 | 54 | |||||
| Comic Relief | - | 2,737 | |||||
| Local Giving | - | - | |||||
| Austin Bailey | - | - | |||||
| Other | - | 100 | |||||
| LA - GivingYou Time Back | - | 15,000 | |||||
| - | - | ||||||
| Sub total(Gross income for AR) |
75,035 | 92,891 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 92,891 | |||||||
GivingYou Time Back |
- | 10,012 | |||||
| Celebration Event | 4,139 | 12,100 | |||||
| Insurance | 254 | 209 | |||||
| Stationery& Consumables | 472 | 409 | |||||
| Coffee morning project | - | 489 | |||||
| SCVS | 40,603 | 40,603 | |||||
| Action for Children | 7,500 | 7,500 | |||||
| Other | 3,923 | 23,087 | |||||
| Workshops | 773 | - | |||||
| **Sub total ** | 57,664 | 94,409 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , Equipment |
- | 260 | |||||
| - | |||||||
| **Sub total ** | - | 260 | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 94,669 | |||||||
| 17,371 | - 2,027 | - | 15,345 |
- 1,778 | |||
| - | - | - | - | - | |||
| 12,771 | 2,463 | - | 15,234 | 17,012 | |||
| 30,142 | 436 | - | 30,579 | 15,234 |
CCXX R1 accounts (SS)
14/05/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details At bank Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details IT Equipment |
Unrestricted funds Restricted funds to nearest £ to nearest £ 30,142 436 - - - - 30,142 436 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 3,630 1,050 - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jo Phillips Chris Law |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Jo Phillips | 14/05/2024 | ||
| Chris Law | 14/05/2024 |
CCXX R2 accounts (SS)
14/05/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name SWANSEA PARENT CARER FORUM On accounts for the year 31[st] March 2024 Charity no 1189730 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 23/05/2024
Signed: Name: Daniel Perrin Relevant professional FCCA - ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS qualification(s) or body (if any):
1
Oct 2018
IER
Address:
9 Stanley Place Cadoxton Neath SA10 8BE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
2
Oct 2018
IER
| SWANSEA PARENT CARER FORUM | SWANSEA PARENT CARER FORUM | SWANSEA PARENT CARER FORUM | 1189730 | 1189730 | 1189730 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/04/2023 | To | 31/03/2024 | ||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 75,000 35 - - - - - - 75,035 - - - 75,035 - 4,139 254 472 - 40,603 7,500 3,923 773 57,664 - - - 57,664 17,371 - 12,771 30,142 |
Restricted funds to the nearest £ - - - 500 1,000 - - - 1,500 - - - 1,500 - - - - 2,662 - - - 865 3,527 - - - 3,527 - 2,027 - 2,463 436 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 75,000 35 - 500 1,000 - - - 76,535 - - - 76,535 - 4,139 254 472 2,662 40,603 7,500 3,923 1,638 61,191 - - - 61,191 15,345 |
Last year to the nearest £ |
||
| LA | 75,000 | 75,000 | |||||
| Donations | 35 | 54 | |||||
| Comic Relief | - | 2,737 | |||||
| Local Giving | - | - | |||||
| Austin Bailey | - | - | |||||
| Other | - | 100 | |||||
| LA - GivingYou Time Back | - | 15,000 | |||||
| - | - | ||||||
| Sub total(Gross income for AR) |
75,035 | 92,891 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 92,891 | |||||||
GivingYou Time Back |
- | 10,012 | |||||
| Celebration Event | 4,139 | 12,100 | |||||
| Insurance | 254 | 209 | |||||
| Stationery& Consumables | 472 | 409 | |||||
| Coffee morning project | - | 489 | |||||
| SCVS | 40,603 | 40,603 | |||||
| Action for Children | 7,500 | 7,500 | |||||
| Other | 3,923 | 23,087 | |||||
| Workshops | 773 | - | |||||
| **Sub total ** | 57,664 | 94,409 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , Equipment |
- | 260 | |||||
| - | |||||||
| **Sub total ** | - | 260 | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 94,669 | |||||||
| 17,371 | - 2,027 | - | 15,345 |
- 1,778 | |||
| - | - | - | - | - | |||
| 12,771 | 2,463 | - | 15,234 | 17,012 | |||
| 30,142 | 436 | - | 30,579 | 15,234 |
CCXX R1 accounts (SS)
14/05/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details At bank Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details IT Equipment |
Unrestricted funds Restricted funds to nearest £ to nearest £ 30,142 436 - - - - 30,142 436 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 3,630 1,050 - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jo Phillips Chris Law |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Jo Phillips | 14/05/2024 | ||
| Chris Law | 14/05/2024 |
CCXX R2 accounts (SS)
14/05/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name SWANSEA PARENT CARER FORUM On accounts for the year 31[st] March 2024 Charity no 1189730 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 23/05/2024
Signed: Name: Daniel Perrin Relevant professional FCCA - ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS qualification(s) or body (if any):
1
Oct 2018
IER
Address:
9 Stanley Place Cadoxton Neath SA10 8BE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
2
Oct 2018
IER