## **Trustees’ Annual Report for the period** ## **From 1/4/2023 Period start date To 31/3/2024 Period end date** ## **Charity name: Swansea Paret Carer Forum** ## **Charity registration number: 1189730** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve the needs of disabled children of
all ages.
1. The provision and opportunities for
parent carers to influence the
decisions that affect their families
and to contribute to developing
services that meet the need of their
families.
2. The provision of advice and support
to parent carers via workshops and
other means to uniform and
empower about the services and
issues that affect them and their
families.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our Purpose – We are an
independent organisation whose
purpose is:-
•
To strategically influence change by
co-producing services for disabled
children, young people and adults
and their families.
•
To enable disabled children, young
people and adults and their families
to have a voice at the centre of
decision making.
•
To reflect the diversity of our
communities.
•
To take a rights-based approach
and empower our community**.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|As a charity we have regard to the Charity
Commission’s public benefit
guidance. Trustees make decisions to
ensure the charity’s purpose provides
benefit to our membership. We also make
decisions to manage risks of detriment or
harm to our membership and partners that
might result from carrying out its purpose.| We are a member of and work closely with Swansea Council for Voluntary Service who provide training and guidance on good governance. We have been recommended for a Kings Award for Voluntary Service and will find out whether we have been successful later in 2024. ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Trustees also volunteer for the Forum
The Forum has a large parent carer
membership with support from members at
coffee mornings and events.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
We co-produce and co-
design services that meet the needs
of disabled children of all ages and
their families e.g. Additional
Learning Needs Implementation,
Direct Payments and Carers
Needs Assessments improving
services to meet needs of parent
carers.
•
We develop and empower our
membership to have a
strong collective voice and to
influence positive change by
providing a constructive channel of
communication between parent
carers and strategic partners. We
achieve this through sitting on
working groups with the Local
Authority, Health Board and West
Glamorgan Regional Partnership.| - Arranging and hosting training workshops and coffee mornings for parent carers. - • We held our second Big Survey of members and will be publishing the report shortly. - • We listen and feed the voice of parent carers in Swansea into decision making. We launched our first survey of members which will drive our priorities for 2023-2024 - • We have increased our collaboration with the Regional Partnership Board and its transformation team. - • We have also contributed to Welsh Government consultations and various Steering Groups. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31/3/2024 we held £30,579| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|•
SPCF intends to spend all its
(unrestricted) funds received in any
given year on supporting the aims
and objectives of the charity.
•
We wish to be prudent, however,
and have set a reserve in order to
ensure SPCF has some funds
available for emergencies,
unforeseen opportunities etc.
•
This reserve can be used for any
agreed purpose the trustees see fit,
in order to fulfil the charity’s
continued operation and support for
its members, and the wider parent
carer community.
•
SPCF is setting aside 5% of the
unrestricted funds
This reserves policy shall be regularly
reviewed and monitored in order to ensure
it continues to meet the needs of SPCF,
taking into account changes in funding, the
local landscape, membership etc and at
least annually the review will be minuted.| |Amount of reserves held|Para 1.22|£3,750| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|•
Grant from Swansea Local authority
3 independent grants
•
Comic Relief – Coffee Mornings
•
Magic Grants – Coffee mornings
•
Austin Bailey – Bladder & Bowel
Workshop| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
(Foundation Model)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|1. There must be at least three charity
trustees and every charity trustee
must be a resident of Swansea and
must be a parent or carer of a
person of any age with a disability.
2. Apart from the first charity trustees,
every trustee must be appointed by
a resolution passed at a properly
convened meeting of the charity
trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Volunteer policies and procedures have
been updated during 20223 -2024.
A trustee now attends Swansea
Volunteering Forum run by SCVS| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Swansea Parent carer Forum| |---|---| |Other name the charity uses|SwanseaPCF| |Registered charity number|1189730| Charity’s principal address 17 Cwrt Clos Y Carne Gorseinon Swansea SA4 4NF ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanann Phillips|Chair||| ||Chris Law|Treasurer||| ||Ishbel Hansen|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Chris Law|Jo Phillips| ||
Treasurer|Chair| ||19/6/2024|| ||19/6/2024|| ||**SWANSEA PARENT CARER FORUM**|**SWANSEA PARENT CARER FORUM**|**SWANSEA PARENT CARER FORUM**|**1189730**|**1189730**|**1189730**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/04/2023|**To**||31/03/2024||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**75,000**
**35**
**-**
**-**
**-**
**-**
**-**
**-**
**75,035**
**-**
**-**
**-**
**75,035**
**-**
**4,139**
**254**
**472**
**-**
**40,603**
**7,500**
**3,923**
**773**
**57,664**
**-**
**-**
**-**
**57,664**
**17,371**
**-**
**12,771**
**30,142**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**500**
**1,000**
**-**
**-**
**-**
**1,500**
**-**
**-**
**-**
**1,500**
**-**
**-**
**-**
**-**
**2,662**
**-**
**-**
**-**
**865**
**3,527**
**-**
**-**
**-**
**3,527**
**- 2,027**
**-**
**2,463**
**436**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**75,000**
**35**
**-**
**500**
**1,000**
**-**
**-**
**-**
**76,535**
**-**
**-**
**-**
**76,535**
**-**
**4,139**
**254**
**472**
**2,662**
**40,603**
**7,500**
**3,923**
**1,638**
**61,191**
**-**
**-**
**-**
**61,191**

**15,345**||**Last year**
**to the nearest £**| |LA|**75,000**||||||**75,000**| |Donations|**35**||||||**54**| |Comic Relief|**-**||||||**2,737**| |Local Giving|**-**||||||**-**| |Austin Bailey|**-**||||||**-**| |Other|**-**||||||**100**| |LA - GivingYou Time Back|**-**||||||**15,000**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**75,035**||||||**92,891**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**92,891**| ||||||||| |
GivingYou Time Back|**-**||||||**10,012**| |Celebration Event|**4,139**||||||**12,100**| |Insurance|**254**||||||**209**| |Stationery& Consumables|**472**||||||**409**| |Coffee morning project|**-**||||||**489**| |SCVS|**40,603**||||||**40,603**| |Action for Children|**7,500**||||||**7,500**| |Other|**3,923**||||||**23,087**| |Workshops|**773**||||||**-**| |**_Sub total_ **|**57,664**||||||**94,409**| ||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||| |**,**
Equipment|**-**||||||**260**| ||**-**||||||| |**_Sub total_ **|**-**||||||**260**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**94,669**| ||||||||| ||**17,371**|**- 2,027**|**-**||
**15,345**||**- 1,778**| ||**-**|**-**|**-**||**-**||**-**| ||**12,771**|**2,463**|**-**||**15,234**||**17,012**| ||**30,142**|**436**|**-**||**30,579**||**15,234**| CCXX R1 accounts (SS) 14/05/2024 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
At bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
IT
Equipment|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,142**
**436**
**-**
**-**
**-**
**-**
**30,142**
**436**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**3,630**
**1,050**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jo Phillips
Chris Law|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Jo Phillips|14/05/2024| |||Chris Law|14/05/2024| CCXX R2 accounts (SS) 14/05/2024 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name SWANSEA PARENT CARER FORUM **On accounts for the year** 31[st] March 2024 **Charity no** 1189730 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 23/05/2024 **Signed: Name:** Daniel Perrin **Relevant professional** FCCA - ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS **qualification(s) or body (if any):** 1 **Oct 2018** **IER** ## **Address:** 9 Stanley Place Cadoxton Neath SA10 8BE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **Oct 2018** **IER** ||**SWANSEA PARENT CARER FORUM**|**SWANSEA PARENT CARER FORUM**|**SWANSEA PARENT CARER FORUM**|**1189730**|**1189730**|**1189730**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/04/2023|**To**||31/03/2024||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**75,000**
**35**
**-**
**-**
**-**
**-**
**-**
**-**
**75,035**
**-**
**-**
**-**
**75,035**
**-**
**4,139**
**254**
**472**
**-**
**40,603**
**7,500**
**3,923**
**773**
**57,664**
**-**
**-**
**-**
**57,664**
**17,371**
**-**
**12,771**
**30,142**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**500**
**1,000**
**-**
**-**
**-**
**1,500**
**-**
**-**
**-**
**1,500**
**-**
**-**
**-**
**-**
**2,662**
**-**
**-**
**-**
**865**
**3,527**
**-**
**-**
**-**
**3,527**
**- 2,027**
**-**
**2,463**
**436**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**75,000**
**35**
**-**
**500**
**1,000**
**-**
**-**
**-**
**76,535**
**-**
**-**
**-**
**76,535**
**-**
**4,139**
**254**
**472**
**2,662**
**40,603**
**7,500**
**3,923**
**1,638**
**61,191**
**-**
**-**
**-**
**61,191**

**15,345**||**Last year**
**to the nearest £**| |LA|**75,000**||||||**75,000**| |Donations|**35**||||||**54**| |Comic Relief|**-**||||||**2,737**| |Local Giving|**-**||||||**-**| |Austin Bailey|**-**||||||**-**| |Other|**-**||||||**100**| |LA - GivingYou Time Back|**-**||||||**15,000**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**75,035**||||||**92,891**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**92,891**| ||||||||| |
GivingYou Time Back|**-**||||||**10,012**| |Celebration Event|**4,139**||||||**12,100**| |Insurance|**254**||||||**209**| |Stationery& Consumables|**472**||||||**409**| |Coffee morning project|**-**||||||**489**| |SCVS|**40,603**||||||**40,603**| |Action for Children|**7,500**||||||**7,500**| |Other|**3,923**||||||**23,087**| |Workshops|**773**||||||**-**| |**_Sub total_ **|**57,664**||||||**94,409**| ||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||| |**,**
Equipment|**-**||||||**260**| ||**-**||||||| |**_Sub total_ **|**-**||||||**260**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**94,669**| ||||||||| ||**17,371**|**- 2,027**|**-**||
**15,345**||**- 1,778**| ||**-**|**-**|**-**||**-**||**-**| ||**12,771**|**2,463**|**-**||**15,234**||**17,012**| ||**30,142**|**436**|**-**||**30,579**||**15,234**| CCXX R1 accounts (SS) 14/05/2024 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
At bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
IT
Equipment|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,142**
**436**
**-**
**-**
**-**
**-**
**30,142**
**436**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**3,630**
**1,050**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jo Phillips
Chris Law|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Jo Phillips|14/05/2024| |||Chris Law|14/05/2024| CCXX R2 accounts (SS) 14/05/2024 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name SWANSEA PARENT CARER FORUM **On accounts for the year** 31[st] March 2024 **Charity no** 1189730 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 23/05/2024 **Signed: Name:** Daniel Perrin **Relevant professional** FCCA - ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS **qualification(s) or body (if any):** 1 **Oct 2018** **IER** ## **Address:** 9 Stanley Place Cadoxton Neath SA10 8BE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **Oct 2018** **IER**