2023-02-28-accounts

Glapthorn Playing Field Association

GPFA Minutes AGM Tuesday 20[th] June 2023 at 7.30pm

Glapthorn Village Hall

1. Chairman’s welcome (NK)

Nick Knowles (NK) welcomed everyone to the meeting

1. Attendance:

Chair – Nick Knowles (NK)

Secretary – Debbie Carmichael (DCa) Treasurer – Gillian Bland (GB) Malcolm Moss (MM) David Cashmore (DC)

From the floor:

1. Cheryl Scott (CS)

2. Greg Bliss (GB)

3. Sam Moss (SM)

2. Apologies for absence

Joanna Cadman (JC), Elli Igglesden (EI), Jo Hood (JH)

1. Chairman’s annual report for 2022 (NK)

Short period of report from Nov 22 (last AGM) until today

The field remains a challenge due to the sand slits. Sand was added due to the cracks from the dry last year, but due to winter the ground has swollen and ridges have arrived, this is an ongoing issue.

The carpark is a success for school parking and walkers using the local area. We are looking to top up the pea gravel on the car park. Sourcing gravel has been an issue, therefore once sources it will be distributed on mass.

The grass cutting rota has gone well. NK thanked the committee and all others that have helped to cut the grass on a regular basis.

Registered Address: C/O Glapthorn Village Hall, Main Street, Glapthorn, Peterborough, PE8 5BE Email: [e-mail]. Registered Charity No. 1189712

The committee hosted a successful coronation party, it was a lovely weekend with all the village activities and the playing field was a fantastic venue for the event.

The school are about to use the field for sports day and for also hosting 300 children for a music festival which is planned in July.

NK thanked everyone involved in making the playing field a huge success.

4. Financial Statement (GB)

The financial statement for up to 28[th] February 2023

Opening balance £ 2798.73

Income £9,100.55

DRAFT

Outgoings £10,042.47

Closing balance £1856.81

Large income was generated from Main Grants BGC £7,000 and a generous donation from Comparethemarket.com £1000.

Large outgoings were from the purchase of the lawnmower £5,820.00 and repair of sandslits £1400.

5. Chairman to invite comments and questions from the floor.

Greg Bliss has a tailer which can help with getting gravel for the car park if needed and a shovel on front of tractor to help distribute the gravel. MM to co-ordinate

MM has submitted a bid to Augean Community Fund for further funding to help with the maintenance of the field. MM’s first thought is that we won’t get funding due to the amount we have already received. We await the outcome.

It was asked if grass rolling would help with the raised sand slits. It was discussed

and concluded rolling will help when right moisture content is present to help. If conditions are right Greg can use a roller on the back of tractor and has offered to assist.

Greg could roll field before the school sports day (28[th ] July) – it was acknowledged

this would be really helpful Thank you.

1. Election of management Committee members - up to 6 members to be elected annually at the A.G.M. Chairman to invite nominations for the Committee from the floor

2. Chairman to ask existing Committee if they wish to remain at their present posts. – All positions agreed as before:

   • Chair – Nick Knowles (NK)

   • Secretary – Debbie Carmichael (DCa)

   • Treasurer – Gillian Bland (GB)

   • Malcolm Moss (MM)

   • David Cashmore (DC)

A request for vice chair was made and MM volunteered, thank you.

Sam Moss would be willing to join committee. Paul Woodstock and Phillip DRAFT McNaughton will hopefully join committee. DCa to invite them after meeting MM to send through email

MM would like to organise a small group to look after the field and focus on field maintenance. This will be brought to next committee meeting.

• Chairman to call for votes for nominees if necessary.

• Chairman to ask if anyone wishes to become a trustee – The Trustees remain the same. MM, NK, EI and SB will remain as Trustees

8. Any other business.

MM Parish council auditor suggested The children’s’ play area inspected by outside body yearly and you need a certificate and you might need it for insurance. MM will look into this and bring to the next committee meeting.

Following the meeting Dca will write minutes NK, MM and DC will sign off.

1. Proposed date of the next A.G.M, 23[rd] April 2024

CHARITY COMMISSION FOR ENGLAND AND WALES Glapthorn Playlng Fleld Assoclatlon (GPFA) 1189712 Receipts and payments accounts CC16a For the perlod from 0110312022 To 2810212023 Section A Receipts and payments Unrestricted funds to t￿ nearest Restricted funds Endowment funds to t￿ rnarest £ Total funds Last year to rnarest £ to the rnarest £ to the rnarest £ A1 Recel ts BGC Grant en Event Fundraisin re The Market tbnation Gla thom Parish Council Grant Goal Post Crowj Fund NNC Grant (￿riStfr￿S Card Sales 7,000 1,101 1,000 7,000 1,101 1,000 1,250 1,350 212 Sub total(Gross income forAR) A2 Asset and Investment sales, (see table 9,101 9,101 3,657 Sub total Total receipts 9,101 9,101 3.657 A3Pa ments Pitchcare Seed Opening Event Supplies Llcenses for Opening Event Xrros Qrd Printing Build-Link C£)nstruction of Rarrp to C£)nlainer Build-Link Base Slabs for Cabin Fuel for Slitting of f ield Safety Bamer BHIB Insurance Turf for Play Area (spring￿ Turf) Goal Post Q>ntributlon from Parish Council Grass Cutting (Tumey's) 203 500 36 85 622 169 72 203 500 36 85 622 169 72 138 288 138 288 273 150 400 1,260 Sub total 3,513 3,513 2,083 A4 Asset and investment purchases, (see table) ng Eq (Push ￿)￿erIstnrrnEr) de on Picnic Bench 709 709 80 Sub total 6,529 6,529 80 Totalpayments 10,042 10,042 2,163 Net of recelpts/(payments) A5 Trdnsfers between funds A6 Cash funds last year end Cash funds this year end 942 942 1,494 2,799 2,799 1,857 1,304 1,857 2,798 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to rnarest £ Restricted funds Endowment funds to rnarest £ Categories Det to rnarest £ B1 Cash funds Bank Account (Barclays Qjrrent AJC) 1,857 CCXX R1 accounts (SS) Total ¢ash funds 1,857

(￿ee tdarres with r￿lF￿S paymerts &ccxJnt(s)) OK Unrestricted funds to rnarest £ OK Restricted funds OK Endowment funds to nearest £ Details to nearest £ B2 Other monetary assets Fund to whlch asset t￿1 C￿gS Currerrt val (optlonal) Details Cost (optlonal) B3 Investment assets Fund to whlch asset bel ongs Current val {optI(X￿l> Details Picnic Bench Cost (optlonal) B4 Assets retained for the charity's own use GPFA 80 M)wing Eq (Push mo￿rIStri￿￿￿r) GPFA 709 567 Goal Posts GPFA 800 640 Ride on mO￿r GPFA 5,820 4,656 Fund to whlch Ilablllty relates Amount (kne (optlcx￿l ) When due Details B5 Liabilities Signed by one or two trustees on behalf of all the trustees Print Name Signature Date of approval Mog£ 12 23 CCXX R2 accounts (SS) 1211212023