2022-12-31-accounts - Bath And Counties Archaeological Society

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Trustees' Annual Report for the period
Period start date Period end date
1 January 2022 31 December 2022
T
From o
Section A Reference and administration details
Charity name Bath and Counties Archaeological Society
Other names charity is known by BACAS
Registered charity number (if any) 1189630
Charity's principal address 7 Maycliffe Park
Bristol
Postcode BS6 5JH
Names of the charity trustees who manage the charity
Dates acted if not for Name of person (or body) en-
Trustee name Office (if any)
whole year titled to appoint trustee (if any)
1 Henry Lowe Chairman
Dr Janet
2
Pryke
Les Hayes
3
Bob Whitaker
4
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		5	John Richards	John Richards		7 April - 31 Decem- ber
		6	Shaun Wilson			7 April - 31 Decem- ber
		7	Roger Under- hill			7 April - 31 Decem- ber
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			Names of the trustees for the charity, if any, (for example, any custodian trustees)
			Name			Dates acted if not for whole year




	Names and addresses of advisers (Optional information)
Type of adviser				Name	Address

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Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted CIO - Charitable Incorporated Organisation

(eg. trust, association, company) Trustee selection methods Elected by ballot at the AGM, with interim options to co-opt, as per the
(eg. appointed by, elected by) Constitution

Additional governance issues (Optional information)

You may choose to include adOrganisational Structure. ditional information, where relTrustees are elected from the membership. evant, about: The Society is managed by a General Committee all of whom are elec• policies and procedures adted from the membership. Five of the Trustees are also members of the General Committee.
opted for the induction and Specialist groups/committees reporting to the Trustees are formed as
training of trustees; necessary
• the charity’s organisational structure and any wider network with which the charity works;
• relationship with any related parties;
• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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To promote for the public benefit the study of archaeology in all its branches.

Summary of the objects of the charity set out in its governing document

The society achieves these aims by organizing public lectures given by leading archaeological professionals and excursions to study archaeological and historic sites. Members participate in fieldwork projects using the society's own archaeological equipment. Projects include geophysical studies as well as excavations under the direction of the society's director of archaeology. The society provides training and experience of a broad range of archaeological and historical investigative techniques which may be applied to the study of the local heritage and from time to time organizes specific training sessions in contemporary archaeological techniques. Reports of all projects undertaken are published on the society's web- Summary of the main activit- site or in the society's journal of record Camertonia. Access to society ies undertaken for the public benefit in relation to these ob- records is possible via the society's website. The society also publishes a regular newsletter which informs readers of current society jects (include within this sec- activities and other activities organized by local groups to provide a tion the statutory declaration good resource for those interested in archaeological events. The so- that trustees have had regard ciety answers general enquiries from members of the public and to the guidance issued by the works with the local authority to enhance the Historical Environment Charity Commission on public Record (HER). benefit) The Trustees can confirm that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance	Section D Achievements and performance
Summary of the main achievements of the charity during the year	Activities There was an extensive geophysics survey of High Common in Bath, with sessions in March, June, July, October, and November. A report is now being compiled. Excavations continued at Marston Mill, near Frome, with the uncovering of medieval remains. In July and August, excavation was carried out at Prior Park in Bath, in association with National Trust volunteers. In July, we contributed to the Festival of Archaeology, by having a stall at ‘Bristol’s Brilliant Archaeology’ day at Blaise Castle, and running two open days at High Common in Bath, where members of the public could come along and try their hand at using geophysics equipment. In September, we hosted two guided walks round Bathampton Down as part of the Bathscape Walking Festival. In November, we carried out a geophysical survey of the Workhouse Burial Ground, Odd Down, Bath. A geophysical study in the grounds of National Trust property Dyrham Park was initiated but further work was deferred until 2023. External representation We contributed to the Bathscape project and attended meetings of the Bath World Heritage Site Advisory Group. Excursions The society was able to organise a full programme of visits: Bradford on Avon (April); Shoscombe Valley (May); Banwell Bone Cave (June); Goodrich Castle (July); Bath Abbey “Footprint Project” (August); and Monmouth and Trellech excavation (September). Lectures The BACAS 2022 Spring series of public lectures was again cut back as a result of the pandemic, but we did hold one in March on “Why Villages Disappeared” (James Bond). The Autumn series was back to its normal size with talks on the Hinton St Mary Mosaic (Dr Peter Guest) in Octo- ber, Saxon Bath (Steve Pratt) in November, and Treasure Hoards (Kurt Adams) in December. Archaeology Online, the partnership developed with Bristol Museums, Bristol and Avon Archaeological Society and Bris- tol and Gloucestershire Archaeological Society, continued to present lectures by Zoom, which were well received. Five were held in the year. Publications Regular Newsletters were sent to members. New project reports were published on the website and together with the Facebook site both were updated on a frequent basis to maintain communication with members. A number of mailshots on specific subjects were also made to mem- bers. Committee The Committee held six meetings to plan the society’s business and to review the financial situation of the Society to ensure that such de- cisions were taken as necessary to support the organisation and, as in 2020 and 2021, to consider prospects for activities in the light of the changing regulations. The first four meetings were virtual, but we re- turned to face-to-face meetings in September. AGM In 2022, we were able to return to having an AGM ‘in real life’, and this was done on 7 April.

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

Activities
There was an extensive geophysics survey of High Common in Bath,
with sessions in March, June, July, October, and November. A report is
now being compiled.
Excavations continued at Marston Mill, near Frome, with the uncovering
of medieval remains.
In July and August, excavation was carried out at Prior Park in Bath, in
association with National Trust volunteers.
In July, we contributed to the Festival of Archaeology, by having a stall
at ‘Bristol’s Brilliant Archaeology’ day at Blaise Castle, and running two
open days at High Common in Bath, where members of the public could
come along and try their hand at using geophysics equipment.
In September, we hosted two guided walks round Bathampton Down as
part of the Bathscape Walking Festival.
In November, we carried out a geophysical survey of the Workhouse
Burial Ground, Odd Down, Bath.
A geophysical study in the grounds of National Trust property Dyrham
Park was initiated but further work was deferred until 2023.
External representation
We contributed to the Bathscape project and attended meetings of the
Bath World Heritage Site Advisory Group.
Excursions
The society was able to organise a full programme of visits: Bradford on
Avon (April); Shoscombe Valley (May); Banwell Bone Cave (June);
Goodrich Castle (July); Bath Abbey “Footprint Project” (August); and
Monmouth and Trellech excavation (September).
Lectures
The BACAS 2022 Spring series of public lectures was again cut back as
a result of the pandemic, but we did hold one in March on “Why Villages
Disappeared” (James Bond). The Autumn series was back to its normal
size with talks on the Hinton St Mary Mosaic (Dr Peter Guest) in Octo-
ber, Saxon Bath (Steve Pratt) in November, and Treasure Hoards (Kurt
Adams) in December. Archaeology Online, the partnership developed
with Bristol Museums, Bristol and Avon Archaeological Society and Bris-
tol and Gloucestershire Archaeological Society, continued to present
lectures by Zoom, which were well received. Five were held in the year.
Publications
Regular Newsletters were sent to members. New project reports were
published on the website and together with the Facebook site both were
updated on a frequent basis to maintain communication with members.
A number of mailshots on specific subjects were also made to mem-
bers.
Committee
The Committee held six meetings to plan the society’s business and to
review the financial situation of the Society to ensure that such de-
cisions were taken as necessary to support the organisation and, as in
2020 and 2021, to consider prospects for activities in the light of the
changing regulations. The first four meetings were virtual, but we re-
turned to face-to-face meetings in September.
AGM
In 2022, we were able to return to having an AGM ‘in real life’, and this
was done on 7 April.

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Section E Financial review	Section E Financial review

Brief statement of the char- ity’s policy on reserves	Trustees maintain under review the financial risks to which the charity is exposed. In a typical year society costs would include insurance, room and other hire fees, subscriptions to other organizations, social media and website fees, repairs to and replacement of equipment, and other potential costs that may arise as a consequence of the work that BACAS undertakes. The Trustees have reached the view that it would be prudent for BACAS to aim to retain a level of reserves of some £5000. Cash over and above the reserves may be used to fund ongoing activities. This policy is reviewed annually. No change to this policy was required in 2022.
Details of any funds materi- ally in deficit
Further financial review details (Optional information)
Youmay chooseto include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has sup- ported the key objectives of the charity; • investment policy and ob- jectives including any ethical investment policy adopted.	The accounts for the financial year ending 31st December 2022 have been prepared on a Receipts and Payments basis. Restricted Funds A donation of £5,000 is carried in the Society's accounts designated for the exploration of the Roman site at Durley Hill under the direction of Robin Holley.

Section F Other optional information

Section G Declaration

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The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Henry Lowe

Position (eg Secretary, Chair of Trustees Chair, etc)

Date 10/3/2023

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	Bath and Counties Archaeological Society	Bath and Counties Archaeological Society	Bath and Counties Archaeological Society	1189630	CC16a

	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date
		31.12.21		31.12.22

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Subscriptions	3,304	-	-	3,304	-
Lecture entrance fees	714	-	-	714	-
Excursion income	811	-	-	811	-
Gift Aid	489			489
SurveyDeposits	- 0			-
Donations	39	-	-	39	-
	- 0	-	-	-	-
	- 0	-	-	-	-
	- 0	-	-	-	-
	- 0	-	-	-	-
*Sub total*_(Gross income for AR) _	5,357	-	-	5,357	-

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-	- 0
*Sub total*	- 0	- 0	- 0	-	- 0

**Total receipts **	5,357	- 0	- 0	5,357	- 0

A3 Payments
Room Hire	687	-	-	687	-
Surveys	495			495
Print postage stationery	68			68
Insurance	477			477
Publications	56	-	-	56	-
Subscriptions	134	-	-	134	-
Paypal TicketLab	129	-	-	129	-
Misc	46	-	-	46	-
Equipment repairs	448	-	-	448	-
Website	104	-	-	104	-
	- 0	-	-	-	-
	- 0	-	-	-	-
**Sub total **	2,644	-	-	2,644	-

A4 Asset and investment purchases,(see table)
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-
**Sub total **	-0	-0	-0	-	- 0

**Totalpayments **	2,644	- 0	- 0	2,644	- 0

**Net of receipts/(payments) **	2,713	-	-	2,713	-
A5 Transfers between funds	- 0	-	-	-	-
A6 Cash funds lastyear end	18,566	-	-	18,566	-
**Cash funds thisyear end **	21,279	-	-	21,279	-


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Nat West Bank		20,785	-	-
	Cash		10	-	-
	Paypal Account		484
			-	-	-
	*Total cash funds*		21,279	-	-
	(agree balances with receipts and payments account(s))		OK		OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets				-	-
				-	-
				-	-
				-	-
				-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	Plant and Equipment @ W D value			-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-

	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities	Unused Grant		4613	-
	Refundable survey deposits		200	-
				-
				-
				-

Signed by one or two trustees on behalf of all the trustees	Signature		Print Name		Date of approval
			HENRY LOWE		15/9/23