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Trustees' Annual Report for the period
Period start date Period end date
1 January 2022 31 December 2022
T
From o
Section A Reference and administration details
Charity name Bath and Counties Archaeological Society
Other names charity is known by BACAS
Registered charity number (if any) 1189630
Charity's principal address 7 Maycliffe Park
Bristol
Postcode BS6 5JH
Names of the charity trustees who manage the charity
Dates acted if not for Name of person (or body) en-
Trustee name Office (if any)
whole year titled to appoint trustee (if any)
1 Henry Lowe Chairman
Dr Janet
2
Pryke
Les Hayes
3
Bob Whitaker
4
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March **2012** **TAR** 1 |||5|**John**
**Richards**|**John**
**Richards**|||7 April - 31 Decem-
ber||| |---|---|---|---|---|---|---|---|---|---| |||6|**Shaun Wilson**||||7 April - 31 Decem-
ber||| |||7|**Roger Under-**
**hill**||||7 April - 31 Decem-
ber||| |||8|||||||| |||9|||||||| |||10|||||||| |||11|||||||| |||12|||||||| |||13|||||||| |||14|||||||| |||15|||||||| |||16|||||||| |||17|||||||| |||18|||||||| |||19|||||||| |||20|||||||| ||||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||||| ||||**Name**||||**Dates acted if not for whole year**||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||**Names and addresses of advisers (Optional information)**||||||||| |**Type of adviser**||||**Name**||**Address**|||| ||||||||||| March **2012** **TAR** 2 ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document **Constitution** (eg. trust deed, constitution) How the charity is constituted **CIO - Charitable Incorporated Organisation** - (eg. trust, association, company) Trustee selection methods **Elected by ballot at the AGM, with interim options to co-opt, as per the** - (eg. appointed by, elected by) **Constitution** ## **Additional governance issues (Optional information)** - You **may choose** to include adOrganisational Structure. ditional information, where relTrustees are elected from the membership. evant, about: The Society is managed by a General Committee all of whom are elec• policies and procedures adted from the membership. Five of the Trustees are also members of the General Committee. - opted for the induction and Specialist groups/committees reporting to the Trustees are formed as - training of trustees; necessary - • the charity’s organisational structure and any wider network with which the charity works; - • relationship with any related parties; - • trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 3 To promote for the public benefit the study of archaeology in all its branches. ## **Summary of the objects of the charity set out in its governing document** The society achieves these aims by organizing public lectures given by leading archaeological professionals and excursions to study archaeological and historic sites. Members participate in fieldwork projects using the society's own archaeological equipment. Projects include geophysical studies as well as excavations under the direction of the society's director of archaeology. The society provides training and experience of a broad range of archaeological and historical investigative techniques which may be applied to the study of the local heritage and from time to time organizes specific training sessions in contemporary archaeological techniques. Reports of all projects undertaken are published on the society's web- **Summary of the main activit-** site or in the society's journal of record Camertonia. Access to society **ies undertaken for the public benefit in relation to these ob-** records is possible via the society's website. The society also publishes a regular newsletter which informs readers of current society **jects (include within this sec-** activities and other activities organized by local groups to provide a **tion the statutory declaration** good resource for those interested in archaeological events. The so- **that trustees have had regard** ciety answers general enquiries from members of the public and **to the guidance issued by the** works with the local authority to enhance the Historical Environment **Charity Commission on public** Record (HER). **benefit)** The Trustees can confirm that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 5 |Section D Achievements and performance|Section D Achievements and performance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|**Activities**
There was an extensive geophysics survey of High Common in Bath,
with sessions in March, June, July, October, and November. A report is
now being compiled.
Excavations continued at Marston Mill, near Frome, with the uncovering
of medieval remains.
In July and August, excavation was carried out at Prior Park in Bath, in
association with National Trust volunteers.
In July, we contributed to the Festival of Archaeology, by having a stall
at ‘Bristol’s Brilliant Archaeology’ day at Blaise Castle, and running two
open days at High Common in Bath, where members of the public could
come along and try their hand at using geophysics equipment.
In September, we hosted two guided walks round Bathampton Down as
part of the Bathscape Walking Festival.
In November, we carried out a geophysical survey of the Workhouse
Burial Ground, Odd Down, Bath.
A geophysical study in the grounds of National Trust property Dyrham
Park was initiated but further work was deferred until 2023.
**External representation**
We contributed to the Bathscape project and attended meetings of the
Bath World Heritage Site Advisory Group.
**Excursions**
The society was able to organise a full programme of visits: Bradford on
Avon (April); Shoscombe Valley (May); Banwell Bone Cave (June);
Goodrich Castle (July); Bath Abbey “Footprint Project” (August); and
Monmouth and Trellech excavation (September).
**Lectures**
The BACAS 2022 Spring series of public lectures was again cut back as
a result of the pandemic, but we did hold one in March on “Why Villages
Disappeared” (James Bond). The Autumn series was back to its normal
size with talks on the Hinton St Mary Mosaic (Dr Peter Guest) in Octo-
ber, Saxon Bath (Steve Pratt) in November, and Treasure Hoards (Kurt
Adams) in December. Archaeology Online, the partnership developed
with Bristol Museums, Bristol and Avon Archaeological Society and Bris-
tol and Gloucestershire Archaeological Society, continued to present
lectures by Zoom, which were well received. Five were held in the year.
**Publications**
Regular Newsletters were sent to members. New project reports were
published on the website and together with the Facebook site both were
updated on a frequent basis to maintain communication with members.
A number of mailshots on specific subjects were also made to mem-
bers.
**Committee**
The Committee held six meetings to plan the society’s business and to
review the financial situation of the Society to ensure that such de-
cisions were taken as necessary to support the organisation and, as in
2020 and 2021, to consider prospects for activities in the light of the
changing regulations. The first four meetings were virtual, but we re-
turned to face-to-face meetings in September.
**AGM**
In 2022, we were able to return to having an AGM ‘in real life’, and this
was done on 7 April.| March **2012** **TAR** 6 |**Section E Financial review**|**Section E Financial review**| |---|---| ||| |**Brief statement of the char-**
**ity’s policy on reserves**|Trustees maintain under review the financial risks to which the charity is
exposed. In a typical year society costs would include insurance, room
and other hire fees, subscriptions to other organizations, social media
and website fees, repairs to and replacement of equipment, and other
potential costs that may arise as a consequence of the work that
BACAS undertakes. The Trustees have reached the view that it would
be prudent for BACAS to aim to retain a level of reserves of some
£5000. Cash over and above the reserves may be used to fund ongoing
activities. This policy is reviewed annually. No change to this policy was
required in 2022.| |**Details of any funds materi-**
**ally in deficit**|| |**Further financial review details (Optional information)**|| |You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has sup-
ported the key objectives of
the charity;
•
investment policy and ob-
jectives including any ethical
investment policy adopted.|The accounts for the financial year ending 31st December 2022 have
been prepared on a Receipts and Payments basis.
**Restricted Funds**
A donation of £5,000 is carried in the Society's accounts designated for
the exploration of the Roman site at Durley Hill under the direction of
Robin Holley.| ## **Section F Other optional information** **Section G Declaration** March **2012** **TAR** 7 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Henry Lowe **Position (eg Secretary,** Chair of Trustees **Chair, etc)** **Date** 10/3/2023 March **2012** **TAR** 8 ||**Bath and Counties Archaeological Society**|**Bath and Counties Archaeological Society**|**Bath and Counties Archaeological Society**|**Bath and Counties Archaeological Society**|**Bath and Counties Archaeological Society**|**1189630**|**1189630**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||31.12.21||||31.12.22||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Subscriptions|**3,304**||**-**||**-**||**3,304**||**-**| |Lecture entrance fees|**714**||**-**||**-**||**714**||**-**| |Excursion income|**811**||**-**||**-**||**811**||**-**| |Gift Aid|**489**||||||**489**||| |SurveyDeposits|**- 0**||||||**-**||| |Donations|**39**||**-**||**-**||**39**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR) _|
**5,357**||**-**||**-**||**5,357**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**5,357**||**- 0**||**- 0**||**5,357**||**- 0**| ||||||||||| |**A3 Payments**|||||||||| |Room Hire|**687**||**-**||**-**||**687**||**-**| |Surveys|**495**||||||**495**||| |Print postage stationery|**68**||||||**68**||| |Insurance|**477**||||||**477**||| |Publications|**56**||**-**||**-**||**56**||**-**| |Subscriptions|**134**||**-**||**-**||**134**||**-**| |Paypal TicketLab|**129**||**-**||**-**||**129**||**-**| |Misc|**46**||**-**||**-**||**46**||**-**| |Equipment repairs|**448**||**-**||**-**||**448**||**-**| |Website|**104**||**-**||**-**||**104**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**2,644**||**-**||**-**||**2,644**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**-0**||**-0**||**-0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**2,644**||**- 0**||**- 0**||**2,644**||**- 0**| ||||||||||| |**_Net of receipts/(payments)_ **|
**2,713**||**-**||**-**||**2,713**||**-**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**18,566**||**-**||**-**||**18,566**||**-**| |**_Cash funds thisyear end_ **|
**21,279**||**-**||**-**||**21,279**||**-**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Nat West Bank||||**20,785**||**-**||**-**| ||Cash||||**10**||**-**||**-**| ||Paypal Account||||**484**||||| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**21,279**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|Plant and Equipment @ W D value||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|Unused Grant||||4613||**-**||| ||Refundable survey deposits||||200||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||HENRY LOWE||||15/9/23| |||||||||||