Trustees’ Annual Report for the period
From 04/03/2024 To 03/03/2025
Charity name: The Roy Proctor Foundation Charity registration number: 1189617 Objectives and Activities
| Charity name: The Roy Proctor Foundation Charity registration number: 1189617 Objectives and Activities |
Charity name: The Roy Proctor Foundation Charity registration number: 1189617 Objectives and Activities |
Charity name: The Roy Proctor Foundation Charity registration number: 1189617 Objectives and Activities |
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| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 The objects of the charity are: The Trustees shall hold the capital and income of the Trust Fund upon trust to apply the income and all or such part or parts of the capital at such time or times and in such manner to or for the benefit of such exclusively charitable objects and purposes in any part of the world as the Trustees may in their absolute discretion think fit. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 In furtherance of the charity’s objects for the public benefit the trustees provides grants in accordance with the letter of wishes. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In determining the charity’s activities the trustees have had regard to the Charity. Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trust has made no grants in the year. |
Additional information (optional)
You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
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Review of the charity’s Para 1.21 At the end of the reporting period the charity
financial position at the end had free reserves of £30,361 (2024:
£9,312).
of the period
In addition to the free reserves the charity
has bank balances of £27,515 (2024:
£25,563) and investments valued at
£811,411 within the expendable endowment
fund which can be released to support the
activities of the charity.
Statement explaining the Para 1.22 The Trustees pursue a policy of maintaining
policy for holding reserves a free reserve available to be spent in the
furtherance of the charity’s objectives as
stating why they are held
well as covering future needs, opportunities,
contingencies and risks.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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| Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
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| The charity’s principal sources of funds (including any fundraising) Para 1.47 |
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| Investment policy and objectives including any social investment policy adopted Para 1.46 |
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| A description of the principal risks facing the charity Para 1.46 |
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| Other | Expendable endowment funds are those which are required to be invested to produce income, but which may be transferred to unrestricted funds at the discretion of the trustees in order that they may be expended in furtherance of the charity’s objectives. Unrestricted income funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. |
Structure, Governance and Management
| Structure, Governance and Management | Structure, Governance and Management | Structure, Governance and Management |
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| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) Para 1.25 Trust deed dated 3rdMarch 2020 |
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| How is the charity constituted? (e.g unincorporated association, CIO) Para 1.25 Trust |
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| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by the existing trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
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| Policies and procedures adopted for the induction and training of trustees Para 1.51 |
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| The charity’s organisational structure and any wider network with which the charity works Para 1.51 |
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| Relationship with any related parties Para 1.51 Ludlow Trust Company Limited was paid £7,011 (2024: £5,565) for trust administration and cash management services during the year under review. These fees are authorized under clause 6 of the trust deed. |
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| Other |
Reference and Administrative details
| Reference and Administrative details | Reference and Administrative details |
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| Charity name The Roy Proctor Foundation |
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| Other name the charity uses | |
| Registered charity number 1189617 |
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| Charity’s principal address | Ludlow Trust Co Ltd Tower Wharf Cheese Lane BRISTOL BS2 0JJ |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Ludlow Trust
1
Company Limited
Miss Victoria Grace
2
Proctor
Mr Jonathan Mark
3
Proctor
Mr James Alexander
4
Proctor
Mrs Sharon Lesley
5
Proctor
6
7
8
9
10
11
12
13
14
15
16
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– Corporate trustees names of the directors at the date the report was approved
| Director name | ||
|---|---|---|
| Gary St John Collins | ||
| Walter Duncan Coxon | ||
| Ali Reza Sarikhani | ||
| Ziba Christina Sakine Sarikhani |
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| Christopher Ian Thurlow | ||
| Matthew John Wickers | ||
| JohnStephen Dennis | (Resigned25/10/2024) |
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Investment Managers Coutts & Co 2 [nd] Floor, Trinity Quay II, Avon Street,
Bristol BS2 2DH
Bankers Coutts & Co 2 [nd] Floor, Trinity Quay II, Avon Street,
Bristol BS2 2DH
Accountants Charter Tax Consulting 8 [th] Floor, 1 Southampton Street,
Ltd London WC2R 0LR
Independent Examiner Geoffrey Frost Blue Spire Ltd, Cawley Priory, South
Pallant, Chichester, PO19 1SY
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Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) [Yana Davies ]
Position (eg On behalf of Ludlow Trust
Secretary, Chair, etc) Company Limited (Trustee)
Date
31 December 2025
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The Roy Proctor Foundation 1189617
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 04.03.2024 03.03.2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from investments 19,417 - - 19,417 14,178
Interest received 2,094 - - 2,094 1,710
Addition from Settler - - - - 57,400
Gift aid - - - - 14,350
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
21,511 - - 21,511 87,638
AR)
A2 Asset and investment sales,
(see table).
Sale of investments - - 515,149 515,149 695,215
- - - - -
Sub total - - 515,149 515,149 695,215
Total receipts 21,511 - 515,149 536,660 782,853
A3 Payments
Charitable Payments - - - - 80,000
Investment Management fees - - 3,693 3,693 2,315
Trust administration fees (incl VAT) 6,940 - - 6,940 5,484
Cash Management Fees 71 - - 71 81
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 7,011 ] - 3,693 10,704 87,880
A4 Asset and investment
purchases, (see table)
Investment purchases - - 502,955 502,955 719,519
- - - -
Sub total [ - ] - 502,955 502,955 719,519
Total payments 7,011 - 506,648 513,659 807,399
Net of receipts/(payments) 14,500 - 8,501 23,001 - 24,546
A5 Transfers between funds 6,549 - - 6,549 - -
A6 Cash funds last year end 9,312 - 25,563 34,875 59,241
Cash funds this year end 30,361 - 27,515 57,876 34,875
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CCXX R1 accounts (SS)
24/12/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Capital account Income account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Investment portfolio Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - 30,361 - - - 30,361 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name Yana Davies on behalf of Ludlow Trust Company Limited (Trustee) |
Endowment funds to nearest £ 27,515 - - 27,515 OK Endowment funds to nearest £ - - - - - - Current value (optional) 811,411 - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 31 December 2025 |
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CCXX R2 accounts (SS)
24/12/2025
2
Independent Examiner's Report to the Trustees of The Roy Proctor Foundation
I report to the charity trustees on my examination of the accounts of the charity for the year ended 03 March 2025.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Geoffrey Frost BSc(Hons) FCA Date 02 January 2026 Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY