## **Trustees’ Annual Report for the period**
## **From 04/03/2024 To 03/03/2025**
## **Charity name: The Roy Proctor Foundation Charity registration number: 1189617 Objectives and Activities**
|**Charity name: The Roy Proctor Foundation**
**Charity registration number: 1189617**
**Objectives and Activities**|**Charity name: The Roy Proctor Foundation**
**Charity registration number: 1189617**
**Objectives and Activities**|**Charity name: The Roy Proctor Foundation**
**Charity registration number: 1189617**
**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The objects of the charity are:
The Trustees shall hold the capital and
income of the Trust Fund upon trust to apply
the income and all or such part or parts of
the capital at such time or times and in such
manner to or for the benefit of such
exclusively charitable objects and purposes
in any part of the world as the Trustees may
in their absolute discretion think fit.|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
In furtherance of the charity’s objects for
the public benefit the trustees provides
grants in accordance with the letter of
wishes.|||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In determining the charity’s activities the
trustees have had regard to the Charity.
Commission’s guidance on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trust has made no grants in the year.|
## **Additional information (optional)**
You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 At the end of the reporting period the charity
financial position at the end had free reserves of £30,361 (2024:
£9,312).
of the period
In addition to the free reserves the charity
has bank balances of £27,515 (2024:
£25,563) and investments valued at
£811,411 within the expendable endowment
fund which can be released to support the
activities of the charity.
Statement explaining the Para 1.22 The Trustees pursue a policy of maintaining
policy for holding reserves a free reserve available to be spent in the
furtherance of the charity’s objectives as
stating why they are held
well as covering future needs, opportunities,
contingencies and risks.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)
Para 1.47|||
|Investment policy and
objectives including any
social investment policy
adopted
Para 1.46|||
|A description of the principal
risks facing the charity
Para 1.46|||
|Other||Expendable endowment funds are those
which are required to be invested to produce
income, but which may be transferred to
unrestricted funds at the discretion of the
trustees in order that they may be expended
in furtherance of the charity’s objectives.
Unrestricted income funds are available for
use at the discretion of the trustees in
furtherance of the general objectives of the
charity and which have not been designated
for other purposes.|
## **Structure, Governance and Management**
|**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**|
|---|---|---|
|Description of charity’s
trusts:|||
|Type of governing document
(trust deed, royal charter)
Para 1.25
Trust deed dated 3rdMarch 2020|||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
Trust|||
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the existing
trustees.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees
Para 1.51|||
|The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51|||
|Relationship with any related
parties
Para 1.51
Ludlow Trust Company Limited was paid
£7,011
(2024:
£5,565)
for
trust
administration
and
cash
management
services during the year under review.
These fees are authorized
under clause 6 of the trust deed.|||
|Other|||
## **Reference and Administrative details**
|**Reference and Administrative details**|**Reference and Administrative details**|
|---|---|
|Charity name
The Roy Proctor Foundation||
|Other name the charity uses||
|Registered charity number
1189617||
|Charity’s principal address|Ludlow Trust Co Ltd
Tower Wharf
Cheese Lane
BRISTOL
BS2 0JJ|
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Ludlow Trust
1
Company Limited
Miss Victoria Grace
2
Proctor
Mr Jonathan Mark
3
Proctor
Mr James Alexander
4
Proctor
Mrs Sharon Lesley
5
Proctor
6
7
8
9
10
11
12
13
14
15
16
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## – Corporate trustees names of the directors at the date the report was approved
|**Director name**|||
|---|---|---|
|Gary St John Collins|||
|Walter Duncan Coxon|||
|Ali Reza Sarikhani|||
|Ziba Christina Sakine
Sarikhani|||
|Christopher Ian Thurlow|||
|Matthew John Wickers|||
|JohnStephen Dennis|(Resigned25/10/2024)||
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
Investment Managers Coutts & Co 2 [nd] Floor, Trinity Quay II, Avon Street,
Bristol BS2 2DH
Bankers Coutts & Co 2 [nd] Floor, Trinity Quay II, Avon Street,
Bristol BS2 2DH
Accountants Charter Tax Consulting 8 [th] Floor, 1 Southampton Street,
Ltd London WC2R 0LR
Independent Examiner Geoffrey Frost Blue Spire Ltd, Cawley Priory, South
Pallant, Chichester, PO19 1SY
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**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Full name(s) [Yana Davies ]
Position (eg On behalf of Ludlow Trust
Secretary, Chair, etc) Company Limited (Trustee)
Date
31 December 2025
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The Roy Proctor Foundation 1189617
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 04.03.2024 03.03.2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from investments 19,417 - - 19,417 14,178
Interest received 2,094 - - 2,094 1,710
Addition from Settler - - - - 57,400
Gift aid - - - - 14,350
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
21,511 - - 21,511 87,638
AR)
A2 Asset and investment sales,
(see table).
Sale of investments - - 515,149 515,149 695,215
- - - - -
Sub total - - 515,149 515,149 695,215
Total receipts 21,511 - 515,149 536,660 782,853
A3 Payments
Charitable Payments - - - - 80,000
Investment Management fees - - 3,693 3,693 2,315
Trust administration fees (incl VAT) 6,940 - - 6,940 5,484
Cash Management Fees 71 - - 71 81
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 7,011 ] - 3,693 10,704 87,880
A4 Asset and investment
purchases, (see table)
Investment purchases - - 502,955 502,955 719,519
- - - -
Sub total [ - ] - 502,955 502,955 719,519
Total payments 7,011 - 506,648 513,659 807,399
Net of receipts/(payments) 14,500 - 8,501 23,001 - 24,546
A5 Transfers between funds 6,549 - - 6,549 - -
A6 Cash funds last year end 9,312 - 25,563 34,875 59,241
Cash funds this year end 30,361 - 27,515 57,876 34,875
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CCXX R1 accounts (SS)
24/12/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Capital account
Income account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Investment portfolio
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**30,361**
**-**
**-**
**-**
**30,361**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Endowment**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Yana Davies on behalf of Ludlow Trust Company
Limited (Trustee)|**Endowment**
**funds**
**to nearest £**
**27,515**
**-**
**-**
**27,515**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**811,411**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
31 December 2025|
|---|---|---|---|
CCXX R2 accounts (SS)
24/12/2025
2
## **Independent Examiner's Report to the Trustees of The Roy Proctor Foundation**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 03 March 2025.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Geoffrey Frost BSc(Hons) FCA Date 02 January 2026 Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY