Ryedale A8rlcultural S¢xlety RYEDALE AGRICULTURAL SOCIETY Charity No. 1189568 Trustees Report and Accounts For the Year Ended 31° October 2024
Ryedale Agricultural Society Trustees, Annual Report and Flnanclal Statements for Year Endlng 31 October 2024 Perlod Covered, from 0111112023 to 3111012024 Charlty name Ryedale Agricultural Society Charity registration number 1189568 Trustees N J Hargrave R Hicks R Myers C Leckenby S Stonehouse President D & C Thompson Chalrman R Wood Show Dlre£tors C Leckenby T Scallng General Secretary K Sirr-Hovendon Treasurer K Sirr-Hovendon Reglstered Office The Show Office 2 Market Place Kirkbymoorside York Y062 6BB Telephone 07984 939701 Bankers Barclays Bank PIC 23 Yorkersgate Maltoh North Yorkshire Y017 7AE Independent Examiner Hallgarth Accountants Ltd Chartered Accountants 2 Hallgarth Pickering North Yorkshire Y018 7AW
Ryedale Agricultural So¢lety Objertives and Aclivities To promote, advance and improve for the beneflt of the public agriculture, horticulture and rural rafts and skills in all their branches by the improvement of livestock and the demonstration and showing of livestock, machinery. craftS products, methods and processes connected with agriculture and agricultural education in particular, by the holding of an annual show. Publlc 8enefft The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. Achlevement5 and Perfomiance- a message from the Trustees The year started with welcoming Rob Hlcks at the 2024 AGM onto the board of trustees. This fUilled Charity Commission objective to include representatives who are not necessarily members of the organisation itself, and has had the benefit that Rob has brought vlews from his own perspective of a lifetime of experience within agriculture In the Ryedale area. This belng an annual report, it is necessary that we cover the events that occurred last spring and led to us leaving our home for several decades and returning to one of our previous sites. It is important that nobody is in ony doubt about our decision to leave or the reasons It came about. The trustees had a frank and candid meeting with Mr William shaw on 29 April last year. Mr Shaw had been offered a considerable suth of money by Simon Boak for hire of the Ryedale showfield site in order to hold a Steam Fair, and solely because of this, Mr Shaw said that he Saw no rea50r¢ why Ryedale Agricultural Society could not afford a similar fee to hire the same site. The trustees attempted to explain to Mr Shaw that as a charitable organisation, our event was ¢05ted SQ that in an average year, we could cover our overhead5. but that our objectives were not solely to make profit. Unfortunatelyi we were supremely unable to get Mr Shaw to see our point of view- he was adamant that we were able to afford a similar amount of money as Mr Boak was paying. Crucially. he insisted that the payment be called a voluntary donation to The Friends of St GEory'S Minster. lof which he and his brother are trustees), despite being repeatedly told by us that our objectives a5 a society'to promote agriculture and rural craft5 in the local area" would prevent us from donating such a large portion of our income to that cause. Significantly, he refused to agree to a written contract allowin8 US to hold the event on hi5 land. Regardless of the ne8Otiations about the future horfie of the Show, the usual preparations continued for the 2024 Show at Welburn Park, and yet another very successful event was delivered. due to our experienced, professional ahd formidable tealn of staff and helpers. Indeed, it was almost tompletely overlooked that it was only our ger)eral secretary Keira's second ever show- so accomplished and in control was she. Likewise, havin8 Rachel our Chairperson at the helm for a secohd consectstive Show proved to be of great benefit. We were fortuhate to be blessed with great weather on the day made a surplus on the year and received Bood feedback from those attending.
Ryedale A8rloJltural Sodety So, as you wlll know, at the inquest meetln8 followln8 the Show, we receNed a mandate from the majority of those attendin& to proceed with talks Wlth the owner and agent at Duncombe Park in order that we return the after a gap of several decade5. This is of course an exciting project and is the beginning of a new chapter In the hlstory of the show. We expect that the Duncombe Park slte to be a much more sultable sSte for the future of the Show for several reasons, not least of which Is that their team are experienced at h05ting many events over the year, and they view hostlng the Ryedale Show as being the jewel in their crown of event5. The site itself has a great view of Ryedale Siretching out into the distance and the great house In the near foreground, and of even more importance to oursefves. a field unlikely to cause us issues with vehicles getting stuck in the mud lit Is easy to forget wlth tlme that we had a crlsls meetlng three days before the 2023 Show due to the wet ground conditions). So. to finalise. a huge "thank you" from the Trustees to all secretaries. helpers and councll members land just to sin8levOUt one per50n. Mr John Kendall for his work In plaftfting our new show site) who give hundreds of hours of their time for free to ensure that Ryedale show continues to remain one of the best one day shows in the country. Thank you everyone. Flnanclal Revlew The total show day Income forthe yearwas £169,97312023: £161,080) with other operatlng Sncome bein8 £14.86312023: £11.4381. Direct show day expenditure totalled £122.968 {2023.. £116,183) with overheads being £33.83912023= £35.462). Charitable donation5 We also paid to the total of £IO.OCKI 12023.. £4.71J)l. This left the Charity with an overall Surplus of £18.02912023: £16.173). Fund balances èt period end amounted to £169,94012023- £151,912). Reserve Pollcv The reserves of the Charity are those that are freely available to be spent in pursuing the charity's objectives. The trustee5 conslder it necessary to hold reserves to protect a8ainst fluctuations in Income and expenditure, unforeseen events such a5 paftdemic, animal di5ea5e. or extreme weather events causing cancellation of the show. Structure, Governance and Management Constltutloft The Ryedale Agricultural Soclety Is a Charitable lrtcorporated Organisatlon ICIOI registered by the Charlty Commisslon for England and Wales on 20th May 2020. The governing documents of the charity are the CIO fouhdation model constituliort. whkh 15 a cohstitutioh of a CIO whose only votlng members are it5 charity trustees.
Ryedil• Wcultur•l S¢Kl•ty Orzan15atlonil structurn The trustees have appolnted a Show Councll, made up of experienced volunteers wlth skills and kntswled8e necessary to the or8anisatlon of the Ryedale Show. New Council members are proposed bv existing members and appointed by the trustees. The Finance and General Purpose Commlttee IF&GPI has been created by the trustees and is structured as foll0v.. Three councll representatives from each of the desl8nated areas of Pickerin& Klrkbymoorside and Helrnsley. The charity trustees. Sertion Secretaries by invitation. Show Directors. The purpose of the F&GP is to act as a steering 8roup in or8anisin8 Ryedale Show on behalf of the society and the wider show council. Declar3tlcns The Trustees Report was approved by the Board of Trustees and $18ned on thelr behalf bv,, Mr Robert Hicks Trustee 3 MgrecA Z02S
Ryedale Agrlcultur31 So¢ietv Independent Examiners, Report to The Members of the Board of Management We report on the Accounts of the Charity for the year ended 31 October 2024 which are set out on page5 6 to 8. Respectivè Responsibill*ies ol the Members of the Board of Management and Examiner As the Charit¢s Members ot the Board of Management, you are responsible for the preparation of the accounts. you consider that the audit requirement of section 144121 of the Charhles Act 2011 (the 2011 Actl does not apply and that an independent examinatioh is needed. It is our responsibility to examine the accounts under section 145 of the 2011 Act and to state, on the basis of procedures specified in the General Directions8iven by the Charity Commi55ioners under section 14515llbl of the 2011 t. whether particular matters have come to our attention. Basls of independent examiners, report Our examination was carried out in accordance with the General DIdionS glven by the Charity Commission. An examlnation includes a review of the accounting records kept by the charity and a comparison of the account5 presented with those records. It also includes consideration of any unusual item5 or disclosures in the accounts. and seeking explanations from you as Members of the Board of Management concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. Independent examiners, statement In connection with our examination, no matter has come to our attention,. 111 which gives us reasonable cause to believe that, in any material aspert, the requirements.. to keep proper accounting records in accordar)ce with section 130 of the 2011 Att,. and to prepare accounts which accord li'ith the accountifig records and to compiv Wlth the accountSng reqU1MentS of the 2011 Act have not been met- or (21 to which, in our opinion, attehtion should be drawn In order to enable a proper understanding of the accounts to be reached. Mr5 H Raine ACA Hallgarth Accountants Limited, Chartered Accountahts 2 Hallgarth, Pickerin& North Yorkshire Y018 7AW
Ryedale Agricultural Society Income and ExpendS¢ure Ac¢ount For the Year ended 31 October 2024 2024 2023 Unrestrlcted Funds Income Shaw Day Income per Note5 Exper)diture per Notes 169.973 1122.9681 47,1]05 161.080 1116,1831 44,897 Membership Investment Incorne Donations/ Misc. Income Bank Interest 12,828 1,458 335 242 9,405 1,373 270 390 14.863 61,868 11,438 56,335 EMpense5 Secretarlal Honorariums & Expense5 Staffing Service5 Insurance Software Support Accountancy Fees Bank & Card Char8e5 9,8SO 16.250 1.693 2,330 582 1,387 31092 10,674 14,357 2,964 3,850 552 969 33,366 Equlpment and Improvements Depreclation Surplusl ID¢ficltl for the Year 1,747 133.8391 28,029 2,096 135,4621 20,873 Donatlons Ryedale Llons Pickerlng Rotary Club Frlends of St Gre80ry's Mlnster 1,500 2,000 6,500 110,0001 1,500 1.700 1,500 14,7001 Surplus forth* Year 18.029 16,173
Ryedale A8rlcultural So¢i¢ty Note5 to the Ac¢ounts as at 31 October 2024 2024 2023 Income: Gate Receipts Entry Fees Sponsorship Trade Stands Catering 93,931 17.402 5,460 38,740 14,440 169,973 91,OJ3 13,087 5,225 39,218 12,547 161,080 Expendlturè: Pr12e Money, Rosèttes & Trophies 23,106 21,091 Hiie Char8e5'. Marouees and Equipment Public Address Entertainment Course 8uildin8 Toilet5 Medicall Ambulance Caterln8 Judges Expenses Site Maintenance & Security Rooffl Hire Water Rates Advertlslng Subscriptions PPS & Telephone Suhdry Overheads Traffic Management 45,440 2,460 a,150 1,050 7,921 39.417 1,891 850 7,921 60,021 2,225 6.696 2.484 7,899 6,4 191 4,111 3,507 3,031 80 3,216 122,968 50,079 2,175 6,952 1,267 19,523 2,942 1,031 1,403 5,824 640 3.108 116,183
Ry¢dale ABrf¢ultu¢al 5oclety Balance Sheet as at 31 October 2024 2024 2023 Flxed Assets Equlpment Balance brought forward Additions Disposals Depreciation for the year Balance carrled forward 977 10,479 1,494 11,7471 8,998 12,0961 9,877 Current Assets Barclays Bank PIC Business Premium A¢¢out)t Current Account 96,590 19,276 16,348 62.983 Capitsl Fund - at Cost (Value at 30.06.2024- £78,203.18) 2,850 2,850 JMFinn&Co-AtCos1 Ivalue at 31.10.24- £117.6361 45,000 45,(XJO Ryedale Agricultural Society Cash in Hand PayPal Debtors 500 56 338 56 17,877 ISS.329 173,270 Less: Current Liabilitles SLFndry Creditors 13,3301 13,4171 169,940 151,912 Reprèsented bv: Soclety Fund Account. Unrestricted Éalance brou8ht foNard 151,912 135,739 Surplu5 for the year 18,029 16,173 Balance carrled forward 169,940 151,912