Trustees’ Annual Report for the period
From: Period start date: 02 March 2023 to Period end date: 01 March 2024
Charity name: Time for Art
Charity registration number: 1189470
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of the arts for the public benefit by providing creative workshops that are accessible and affordable for the general public and, without limitation, the following groups of people (and, in each case, any dependents): persons in institutions, persons incarcerated, young offenders, persons awaiting refugee status, underprivileged children (including but not limited to children in low income families, children in care, homeless / street children), persons with a lack of funds and any other person who is otherwise denied access to creative activity in their ordinary lives. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of Art workshops to people falling within the groups as defined in the Charity’s purposes, fundraising for the same and administration of the charity. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have received, acknowledged receipt of and confirmed they have read the guidance issued by The Charity Commission on Public Benefit |
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | Elements of administration of the charity are done on a voluntary basis. Frequent discussions are held between the charity’s chair and other officers of the charity to help organise meetings, organise and consider fund raising opportunities, and the development and growth of the charity. All trustees give their time for trustee duties on a voluntary basis. The art workshops are supported by volunteers from the recipient organisation (for example; workshops given to asylum seekers are attended and supported by volunteers from Care for Calais and workshops with youngsters are attended and supported by staff from the relevant organisation) |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Main achievements: The charity began this period having secured an award from the National Lottery and the Network for Social Change. Following the National lottery award, beneficiaries for the workshops were identified and workshops allocated and delivered. Art workshops beneficiaries included: 1. Children and young people supported by: Children Heard and Seen (A charity that supports young people with a parent in prison) 2. Children from Be Free Young Carers (A charity that supports young people who care for a relative), 3. Members of mental health wellbeing group Kintsugi Hope, 4. Disadvantaged children at The Oxford Academy The grant from The Network for Social Change was specifically granted for workshops with asylum seekers in Oxfordshire supported by Care for Calais. These workshops are now well established and take place on a fortnightly basis. Written and verbal evaluation from the charity’s workshops so far indicate that the workshops: 1. Provide an opportunity for people to |
engage in creative activity that they are otherwise unable to access in their lives. 2. Are extremely enjoyable and have a positive effect on the mental health of recipients. 3. Have proved to be a chance for marginalised and people in difficult and isolated circumstances to come together and offer mutual support by spending time engaging in creative activity. 4. Bring improvements in the mental well being of such people. These improvements will also have a knock on effect in their everyday lives and those that they associate with, thereby benefiting society as a whole. Feedback from James Ottley, Project manager for Children Heard and Seen: “The workshops were a brilliant opportunity for parents and their children to engage in a joint project. Also gave the children and parents the opportunity to connect with others supported by CHAS in a relaxed and creative atmosphere. All group participants were able to explore their creativity, and there was lots of room to learn new skills and try different forms of artwork” Feedback from Tina Wallace, volunteer for Care for Calais: “This class allows the men time to leave their asylum status aside and just be themselves, however briefly, and focus on looking, experimenting and achieving some great results. Sarah is a gentle and very supportive and encouraging teacher and so many participants have done things they never imagined they could.” Many workshop participants report that they continue with creative activity outside of the workshops as they find it a calming and therapeutic activity to engage in.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
The Charity’s objectives are set each year at the AGM and for this period all objectives were met. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | All fundraising objectives met |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our opening balance for this period was £7523.68 and throughout this accounting period we received donations of £536.00, and grants totalling £16,984.00 The total expenditure to run the charity for this period was £5,956.00 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The balance of remaining funds is being used to fund our full programme of art workshops 2024-2025. |
| Amount of reserves held | Para 1.22 | £19,087.00 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | 1. National Lottery Community grant 2. Network for Social change grant 3. Public donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Time for Art is a Charitable Incorporated Organisation governed by a constitution dated 13 May 2020. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | 1.Time for Art Constitution 2.Time for Art Safeguarding policy 3.Time for Art Trustee conflict of interest policy 4. On becoming a Trustee 5.Time for Art Criteria for Selection policy 6.Time for Art appraisal and performance 7.Tutor selection criteria 8. Time for Art know your donor In addition all trustees receive the following Charity commission documents: 1. Public benefit requirement 2. Running a charity 3. Reporting |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity currently consists of: Chair, treasurer and other trustees, who are governed by the constitution and decisions taken at regular Trustee meetings. The charity is working towards the use of the services of an administrator. The charity uses artists to deliver the art workshops and who work for the charity on a self employed basis. One of the charity’s current artists is also a trustee, who is paid the standard artist rate and meets all relevant criteria for an artist/tutor. There are trustee services agreements in place. The charity also uses the services of other artists and continues to look to expand its pool of artists. The charity has in place internal procedures to monitor and regulate financial activities and trustee conflicts of interest including the |
| following policies in addition to those referred to in para 1.51 above: 1. Bullying and harassment 2. Code of Behaviour 3. Equal Opportunities 4. Expenses 5. Financial management 6. GDPR 7. Grievance 8. Risk management 9. Safe recruitment 10. Supervision 11. Privacy 12. Whistle blowing |
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|---|---|---|
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Time for Art |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1189470 |
| Charity’s principal address | 24, New road, Woodstock, Oxfordshire, OX20 1PB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|---|---|
| Sarah Moncrieff | Chair | ||||||
| Jacqueline Davies | |||||||
| Ciara Faughnan- Moncrieff |
Treasurer | ||||||
| David Rudge | |||||||
| Imogen Taylor | Appointed: August 31st 2023 |
Time for Art trustees | |||||
| Corporate trustees–names of the directors at the date the report was approved Director name |
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| Director name | |||||||
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| Accounta nt |
Mathew Browne | UHY-Ross Brooke Accountants Suite I Windrush Court Abingdon Business Park OX14 1SY |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Sarah Jane Moncrieff
Position (eg Secretary, Chair Chair, etc)
Date 30[th] November 2024
| Time for Art |
Time for Art |
Time for Art |
11894470 | |
|---|---|---|---|---|
| For the period from |
Period start date 3/2/2022 |
To |
Period end date 3/1/2023 |
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donations 536 Lottery grant 10,000 Rebate 6,984 - - - - - 17,520 - - Sub total - Total receipts 17,520 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). |
to the nearest £ - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 536 10,000 6,984 - - - - - 17,520 - - - 17,520 |
Last year to the nearest £ |
| - - - - - - - - - |
536 | 2,518 | ||
| 10,000 | ||||
| 6,984 | ||||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 17,520 | 2,518 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | - | 17,520 | 2,518 |
A3 Payments
| A3 Payments | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Care Check DBS | - | - | - | 100 | |||||||
| HostingUK(Hostingof email) | 24 | - | - | 24 | 24 | ||||||
| Wix Website(Hostingwebsite) | 137 | - | - | 137 | 137 | ||||||
| Art materials | 367 | - | - | 367 | 420 | ||||||
| Printingandpost | 6 | - | - | 6 | 95 | ||||||
| Artist workshop fees to trustees under | |||||||||||
| service agreements | 4,329 | 4,329 | 3,734 | ||||||||
| Artist workshopfees | 525 | - | - | 525 | 495 | ||||||
| Training | 75 | - | - | 75 | 75 | ||||||
| OVCA Membership | 25 | 25 | |||||||||
| Accountants fees | - | 456 | |||||||||
| Administration fees to trustees under | |||||||||||
| service agreements | 469 | - | - | 469 | 2,015 | ||||||
| **Sub total ** | 5,957 | - | - | 5,957 | 7,551 | ||||||
| A4 Asset and investment | |||||||||||
| purchases, (see table) | |||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | ||||||||
| **Sub total ** | - | - | - | - | - | ||||||
| **Total payments ** | 5,957 | - | - | 5,957 | 7,551 | ||||||
| **Net of receipts/(payments) ** | 11,563 | - | - | 11,563 | - 5,033 | ||||||
| A5 Transfers between funds | - | - | - | - | |||||||
| A6 Cash funds last year end | 7,524 | - | - | 7,524 | 12,557 | ||||||
| **Cash funds this year end ** | 19,087 | - | - | 19,087 | 7,524 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash at bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 19,087 - - - - - 19,087 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Sarah Moncrieff Ciara Faughnan-Moncrieff Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| Sarah Moncrieff | 11/30/2024 | ||
| Ciara Faughnan-Moncrieff | 11/30/2024 |