## **Trustees’ Annual Report for the period** ## **From: Period start date: 02 March 2023 to Period end date: 01 March 2024** ## **Charity name: Time for Art** ## **Charity registration number: 1189470** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of the arts for the public
benefit by providing creative workshops that
are accessible and affordable for the general
public and, without limitation, the following
groups of people (and, in each case, any
dependents): persons in institutions, persons
incarcerated, young offenders, persons
awaiting refugee status, underprivileged
children (including but not limited to children
in low income families, children in care,
homeless / street children), persons with a
lack of funds and any other person who is
otherwise denied access to creative activity
in their ordinary lives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provision of Art workshops to people falling
within the groups as defined in the Charity’s
purposes, fundraising for the same and
administration of the charity.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have received, acknowledged
receipt of and confirmed they have read the
guidance issued by The Charity Commission
on Public Benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|Elements of administration of the charity are
done on a voluntary basis. Frequent
discussions are held between the charity’s
chair and other officers of the charity to help
organise meetings, organise and consider
fund raising opportunities, and the
development and growth of the charity. All
trustees give their time for trustee duties on
a voluntary basis.
The art workshops are supported by
volunteers from the recipient organisation
(for example; workshops given to asylum
seekers are attended and supported by
volunteers from Care for Calais and
workshops with youngsters are attended and
supported by staff from the relevant
organisation)| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Main achievements:
The charity began this period having
secured an award from the National Lottery
and the Network for Social Change.
Following the National lottery award,
beneficiaries for the workshops were
identified and workshops allocated and
delivered.
Art workshops beneficiaries included:
1.
Children and young people
supported by: Children Heard and
Seen (A charity that supports young
people with a parent in prison)
2.
Children from Be Free Young Carers
(A charity that supports young people
who care for a relative),
3.
Members of mental health wellbeing
group Kintsugi Hope,
4.
Disadvantaged children at The
Oxford Academy
The grant from The Network for Social
Change was specifically granted for
workshops with asylum seekers in
Oxfordshire supported by Care for Calais.
These workshops are now well established
and take place on a fortnightly basis.
Written and verbal evaluation from the
charity’s workshops so far indicate that the
workshops:
1. Provide an opportunity for people to| engage in creative activity that they are otherwise unable to access in their lives. 2. Are extremely enjoyable and have a positive effect on the mental health of recipients. 3. Have proved to be a chance for marginalised and people in difficult and isolated circumstances to come together and offer mutual support by spending time engaging in creative activity. 4. Bring improvements in the mental well being of such people. These improvements will also have a knock on effect in their everyday lives and those that they associate with, thereby benefiting society as a whole. Feedback from James Ottley, Project manager for Children Heard and Seen: “The workshops were a brilliant opportunity for parents and their children to engage in a joint project. Also gave the children and parents the opportunity to connect with others supported by CHAS in a relaxed and creative atmosphere. All group participants were able to explore their creativity, and there was lots of room to learn new skills and try different forms of artwork” Feedback from Tina Wallace, volunteer for Care for Calais: “This class allows the men time to leave their asylum status aside and just be themselves, however briefly, and focus on looking, experimenting and achieving some great results. Sarah is a gentle and very supportive and encouraging teacher and so many participants have done things they never imagined they could.” Many workshop participants report that they continue with creative activity outside of the workshops as they find it a calming and therapeutic activity to engage in. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
The Charity’s objectives are set each year at
the AGM and for this period all objectives
were met.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|All fundraising objectives met| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our opening balance for this period was
£7523.68 and throughout this accounting
period we received donations of £536.00,
and grants totalling £16,984.00 The total
expenditure to run the charity for this period
was £5,956.00| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The balance of remaining funds is being
used to fund our full programme of art
workshops 2024-2025.| |Amount of reserves held|Para 1.22|£19,087.00| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|1.
National Lottery Community grant
2.
Network for Social change grant
3.
Public donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|N/A| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Time for Art is a Charitable Incorporated
Organisation governed by a constitution
dated 13 May 2020.| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the first charity trustees, every
trustee must be appointed for a term of three
years by a resolution passed at a properly
convened meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|1.Time for Art Constitution
2.Time for Art Safeguarding policy
3.Time for Art Trustee conflict of interest
policy
4. On becoming a Trustee
5.Time for Art Criteria for Selection policy
6.Time for Art appraisal and performance
7.Tutor selection criteria
8. Time for Art know your donor
In addition all trustees receive the following
Charity commission documents:
1.
Public benefit requirement
2.
Running a charity
**3.**
Reporting| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity currently consists of:
Chair, treasurer and other trustees, who are
governed by the constitution and decisions
taken at regular Trustee meetings. The
charity is working towards the use of the
services of an administrator. The charity
uses artists to deliver the art workshops and
who work for the charity on a self employed
basis.
One of the charity’s current artists is also a
trustee, who is paid the standard artist rate
and meets all relevant criteria for an
artist/tutor.
There are trustee services agreements in
place.
The charity also uses the services of other
artists and continues to look to expand its
pool of artists.
The charity has in place internal procedures
to monitor and regulate financial activities
and trustee conflicts of interest including the| |||following policies in addition to those
referred to in para 1.51 above:
1.
Bullying and harassment
2.
Code of Behaviour
3.
Equal Opportunities
4.
Expenses
5.
Financial management
6.
GDPR
7.
Grievance
8.
Risk management
9.
Safe recruitment
10. Supervision
11. Privacy
12. Whistle blowing| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Time for Art| |---|---| |Other name the charity uses|n/a| |Registered charity number|1189470| |Charity’s principal address|24, New road, Woodstock, Oxfordshire, OX20 1PB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|1
2
3
4
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10
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13
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20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---|---|---| |||Sarah Moncrieff|Chair||||| |||Jacqueline Davies|||||| |||Ciara Faughnan-
Moncrieff|Treasurer||||| |||David Rudge|||||| |||Imogen Taylor|||Appointed: August 31st
2023||Time for Art trustees| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**|||||| |||**Director name**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |**Accounta**
**nt**|Mathew Browne|UHY-Ross Brooke Accountants
Suite I
Windrush Court
Abingdon Business Park
OX14 1SY| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sarah Jane Moncrieff **Position (eg Secretary,** Chair **Chair, etc)** **Date** 30[th] November 2024 ||**Time for Art**
|**Time for Art**
|**Time for Art**
|**11894470**| |---|---|---|---|---| ||**For the period**
**from**|Period start date
3/2/2022|**To**
|Period end date
3/1/2023| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Donations
**536**
Lottery grant
**10,000**
Rebate
**6,984**
**-**
**-**
**-**
**-**
**-**
**17,520**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 17,520**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**536**
**10,000**
**6,984**
**-**
**-**
**-**
**-**
**-**
**17,520**
**-**
**-**
**-**
**17,520**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**536**|**2,518**| ||||**10,000**|| ||||**6,984**|| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**17,520**|**2,518**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| ||**-**|**-**|**17,520**|**2,518**| ## **A3 Payments** |**A3 Payments**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Care Check DBS||||**-**||**-**||**-**||**100**|| |HostingUK(Hostingof email)||**24**||**-**||**-**||**24**||**24**|| |Wix Website(Hostingwebsite)||**137**||**-**||**-**||**137**||**137**|| |Art materials||**367**||**-**||**-**||**367**||**420**|| |Printingandpost||**6**||**-**||**-**||**6**||**95**|| |Artist workshop fees to trustees under|||||||||||| |service agreements||**4,329**||||||**4,329**||**3,734**|| |Artist workshopfees||**525**||**-**||**-**||**525**||**495**|| |Training||**75**||**-**||**-**||**75**||**75**|| |OVCA Membership||**25**||||||**25**|||| |Accountants fees||||||||**-**||**456**|| |Administration fees to trustees under|||||||||||| |service agreements||**469**||**-**||**-**||**469**||**2,015**|| |**_Sub total_ **||**5,957**||**-**||**-**||**5,957**||**7,551**|| ||||||||||||| |**A4 Asset and investment**|||||||||||| |**purchases, (see table)**|||||||||||| |||**-**||**-**||**-**||**-**|||| |||**-**||**-**||**-**||**-**|||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total payments_ **||**5,957**||**-**||**-**||**5,957**||**7,551**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**11,563**||**-**||**-**||**11,563**||**- 5,033**|| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**|||| |**A6 Cash funds last year end**||**7,524**||**-**||**-**||**7,524**||**12,557**|| |**_Cash funds this year end_ **||**19,087**||**-**||**-**||**19,087**||**7,524**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash at bank
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**19,087**
**-**
**-**
**-**
**-**
**-**
**19,087**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Sarah Moncrieff
Ciara Faughnan-Moncrieff
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Sarah Moncrieff|11/30/2024| |||Ciara Faughnan-Moncrieff|11/30/2024|