2022-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St Mary The Virgin, Bletchingley

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Trustees, Annual Report for the period Pericmj start date Period end date Section A Reference and administration details Charfty name The Parochial Church Council of the Ecdesiastical Parish of St the Vi in, Bletchin Other names Charity is knovm by Bletthingley PCC Registsred charity number (if any) 1189453 Charity's principal address Church House. Church Walk Bletchingley Redhill Postcode RH14PD Names of the charlty trustees who manage the charity Dales actod rf not for whol ear Trustée nome Offlc• lif any) Namè of person lor body) entiued toa oint trustee ifan Rev Phaedra Pamphilon-Green Richard Fowler Incumbent 11112022 to 31n12022 Churchwarden Jeff Marks Churchwarden William Alexander Treasurer Trevor Dawson Rosa Diacon Charles Gillespie Christine Markham Sandra Hooper Jennifer Hyde April Alexander Cyril Mighall 10 12 13 14 15 16 17 18 19 20 Names of the truslees for the charity, rf any, {for example, any Custodian trustees) Name Dates acted rf not for whole ear TAR March 2012

Names and addresses of advisers (Optional infomiation) e of adviser Name Address Independent Examiner Anthony Cock The Manse. Stychens Lane, Bletchingley RH14LL Name of chief oxecutive or names of senlor staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Parochial Church Council Powers Measure (1956) as amended and church representation rules that came into force on 02 Jan 1957 las amended 2022 Charity Type of goveming dowment How the charity is constituted Trustee selection methods Election by members of Ihe church electoral roll at the Annual Parochial Church Meeting Additional governance issues {Optional infomiation) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider neOrk with which the charity works., relationship wilh any related parties., trustees. consideration of major risks and the system and ProdureS to manage Ihem. Section C Ob'ectives and activities Summary of the objects of the charity set out in its governing document Promoting in the ecclesiastical parish the whole mission of the church TAR March 2012

Main aclivities The PCC is commrtted to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an oveNiew of worship throughout the parish and makes suggestions on how our services can involve the many groups that live wrthin our parish. Our seIS and worship put faith into practice through wayer and Scripture, music and sacramerrt. Public benefit When planning our activities for the year, V have considered the Charity Commission's guidance on public benefit and the supplementary guidance on charities for the advancement of relwJion. In particular, we try to enable ordinary people to live out their faith as part of our parish communty through.. Worship and prayer, leaming about the gospel., developing their knowledge and trust in Jesus. Provision of pastoral care for people living in the parish Missionary and outreach work. To faulitate this work, it is important that maintain the fabric of the church of St Mary the Virgin. Summary of the main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that Irustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional Infonnation) Polic on rant makin The PCC makes a pledge annual to the DI0Se of its financial contribution to the work of the wider church in the diocese, which includes the support of our ovm incumbent, as well as assisting parishes with lower resources. In addition, when fInanS permrt, the PCC makes donations to specrfic local, national and international chartties whose aims we support. Contribution made b volunteers The parish would be unable to function withoLrt the work of the many volunteers from within our church and local community. You may choose to include further statements. where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR March 2012

Section D Achievements and performance Last year saw life almost return to normal after the challenges of the Covid pandemic. Summary of the maln achievements of the charlty during the year Sadly following much stress and a spell in hospital, our Rector, Ihe Rev'd Phe decided to move to another parish and we wish her, and Tony well, and hope they have found a less stressful parish to live and work in. Dunng the year we dis(aJssed a wide range of t0PS.. Inclusive Church. Creating a Coffee Station at the back of church How to replace and improve the church heating How to increase churth giving to help balance the books The interregnum The needs of the parish and how best to find priest to replace the Rev'd Phe. Becoming an eco church Anti Slavery Pledge which we duly signed up to. Temporary Facutties have been granted for the display boards in the Clayton Chapel. the wording having been approved by the Archdeacon. A temporary faculty was also granted for the tspestry in the Holy Spirit Chapel. We set up a small group to help those in the village who We interested in hosting Ukrainian Refugees. Together with the Hungry Hermtl Team we have supported the Food Bank run from Caterham. We lebrated the Queen's Platinum Jubilee with a Tea Party in the churchyard, and floral tributes, bellringing and historical displays in church. About 300 people came to this event Money donated at this event went to supporting Ukrainian refvgees living in Bletchingley and the surrounding area. Later in the summer we held a fareVlI lunch for Phe and Tony in Ihe churchyard on a glorious hot summers day. Our final social event of the year was the Harvest Lunch, held in the Village Hall. A good time was had by all who attended. We have again been very fortunate lo have such a strong leadership team, particularly during the latter months of the year when we were wrthout a pnest. We all need to say a huge thank you to Penny Sherrington, Kerry Tucker and John Buck who have worked so hard to offer us inspirational leadership. We also have 2 amazing churchwardens who du so much behind the scenes to re for our church and our ongregation. I think Cyril Mighall. our verger, also deserves a big thank you, he also works very hard. TAR March 2012

Section E Financial review Brief ststement of the charity's policy on reserves It is a long temi objective of the PCC to maintain unrestricted reserves sufficient to cover 3 months of running costs which is approximately £25.000 {"Target Reserve"). Compared vith the three prewous years which showed a surplus, 2022 showed a considerable defiat of £8,770. although this was less than had been budgeted. The reduction in deficit was largely due to rtain parishioners making generous one off donations towards the end of the year. This deficit tM"ngs our reserves down to £20,400 which is less than the three month's revenue prescribed in the Finance Policy. The draft budget for 2023 show5 a deficrt of just over £4.000 but this depends on some assumptions that may prove optimistic and wll need to be reviewed in Ma Further financial review detalls (Optional infomiation) Stewardship is down due to some donors leaving the parish and others reducing their donations or just temiinating their subscriptions. There have been some new subscribers bul not sufficient to compensate. The most noticeable drfferen is the absence of the £9,600 grant from the Thomas Chapman charity which leaves a gaping hole in the accounts. Details of any funds materially in deficit You may choose to include additional information. where relevant about.. the charity's principal sources of funds {including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Income from collections and fees (weddings and funerals) have both risen considerably as church adivity has increased post Covid, which is very VlcoMe. The expenses are fairly similar to the prewous year, In particular our largest rtem. our pledge to the Diocese, was unchanged at £67.440 despi(e an appeal from the Diocese to increase tt rf we possibly could. There has been an increase in donations from the church most of which are balanced wth appeals, but early in the year the PCC voted to donate a total £1500 to three charities. Welcare, Christian Aid and A Rocha from church funds No such commitment has been made for 2023 due to our financial weakness. The cost of the administrator has risen due to the absence of furlough grants. The effect of the rising energy costs only affects the last two months and is therefore modest. This cost does include a provision of £300 to allow for the fact that our supplier has not deducted any direct debits for the last Iwo months. In addition. there was a grant from the diocese of £1400 to cover excess energy costs. but this has largely been deferred to 2023. These fv40 factors together resuit in £1350 appearing as 'creditors' in the balan sheet. The balan sheet shows that we hokl most of our spare cash in deposit account wth the Central Board of Finance vthich can be easily moved to our current account rf needed. Just over £20,000 is allocated to the fabnc fund. most of which Ive expect to use in 2023 to overhaul our heating system to electric heating.for the pevts bvhich should be cheaper. more comfortable and greener. We plan lo stop using the current gas fired hot air system. For other restncted funds. the training bell fund shows a small increase, the WiFi fund has been spent and is now extinguished, and a new fund has been set up to pay for flowers with a balance of £1005. TAR March 2012

The followng section of the accounts document shows the detail of the sums collected in appeals and the resulting donations we have made to various charities as far as possible on corresponding lirses in the table. The sums donated out are generally larger than those collected because we may be able to claim gtft aid and add this in. The Hungry Hemiit gol back into serious business and was able to donate a lolal of £1500 lo Crisis and the Caterham Food Bank. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trusteos Signature($) {/ Full namel$) Position {eg Secretary, Chair, A LÉ2ic J Date TAR March 2012

Parish of St. Mary the Virgin Bletchingley

FINANCIAL STATEMENTS

for the year ended

31st December, 2022

Income and Expenditure Account for the year ended 31st December, 2022

Income Notes Stewardship Gift Aid (Tax rebate from HMRC) Stewardship (non gift aid) Collections Fees (Weddings and funerals) Donation Book of Remembrance Appeals see below Miscellaneous Income Thomas Chapman Charity (Clerks House) Interest Received Choir organist fee Total Expenditure Donations from St Mary's see below Diocesan Pledge Altar Requisites Book of Remembrance Clergy Expenses Organist Computing & Electronics Choir Organ and Music Insurance Light,Heat & Water Parish Administrator Parish Room Rent Printing & Office Supplies Repairs and Maintenance Miscellaneous Expenditure Surplus/(Deficit) for the year Accumulated Fund at year beginning Balance carried to Balance Sheet	2022 61,708 16,637 4,571 2,945 3,851 1,251 175 2,016 233 463 200 94,051 4,105 67,440 497 147 502 7,033 477 783 5,047 2,086 6,250 3,600 1,462 2,572 757 102,757 (8,706) 29,135 20,429	2021 63,273 16,377 4,964 903 2,792 210 2,406 245 9,600 34 620
		101,424
		2,680 67,440 261 101 1,042 7,216 322 669 4,651 1,545 4,737 3,600 864 1,547 523
		97,198
		4,226 24,909
		29,135

Balance Sheet as at 31st December, 2022

Notes Current Assets Central Board of Finance 3 Balance at Bank Hungry Hermit Petty Cash Debtors Less: Creditors 4 Represented by: Unrestricted Reserves Fabric Fund Hungry Hermit* Training Bell Fund WIFi collection Flower Fund	2022 35,673 8,627 84 44,383 (1,350) 43,033 20,429 20,389 7 1,203 0 1,005 43,033	2021 35,210 17,316 64 886	2021
		53,475 (830)
		52,645
		29,135 20,389 548 978 1,595
		52,645

*Hungry Hermit see overleaf

Submitted to and approved by the Parochial Church Council at a meeting held on

Richard Fowler Church Warden

Jeff Marks Church Warden

Appeals

Appeals
Arising from collections Christmas	2021
Christingle	75
Renewed Hope	211
Rest of year
Bishops Lent	590
Christian Aid	100
Harvest*	180
Remembrance Sunday	49
Willifer memorial"	472
Christingle	243
Midnight Mass	98
Totals	2018

Donations out

Childrens Society Renewed Hope Bishops Lent Welcare^ Christian Aid^ Farm Africa A Rocha^ St Catherines Hospice Childrens Society Renewed Hope	100 360 940 500 500 220 500 560 300 125
	4105

*An additional £362 was collected at the harvest lunch and was paid directly to Farm Africa

^The PCC resolved to donate £500 to each these charities from church funds

"This was a collection held in the church on behalf of the family, to comemorate Brian Willifer

Ukraine

Sum raised at various events and from individual donors

2715	Ukraine Charity	1635
	Bletchingley United Charities	290
	Caterham Food Bank	290

Westway Community Total Movements to Restricted Funds in the year ended 31st December 2022 Opening Balance Income Outgoings Fabric Fund 20,389 0 0 Ukraine Appeal 0 2715 2,715 Hungry Hermit - see below 548 2434 2,975 Training Bell Fund 978 225 0 WiFi fund* 1,595 199 1,794 Flower Fund 0 1440 435 23,510 7014 7,919	500
	2715
	Closing Balance 20,389 0 7 1,203 0 1,005
	22,605

Money raised to purchase WiFi in the church.

Hungry Hermit Income and Outgoings Income Donations Expenditure Food etc Adjustment Church House rent Surplus before donations Donations out Crisis Caterham food bank - three donations Accumulated fund as at 1st January 2022 Net Surplus for year, after donations out Accumulated fund as at 31st December 2022		2022 2434 655 820 959 450 1050 548 -541 7		2021
				667 69 3 180 415 0 132 415
				548

Statement of Financial Activities for the year ended 31st December, 2022

Incoming Resources Incoming Resources from donors Church Activities Other sources of income Income from investments Total Incoming Resources Resources Used Donations out The Work of the Church Hungry Hermit Café Property Management and Administration Total Resources Used	Unrestricted Funds 89329 4259 0 463 94051 4105 96080 0 2572 102757	Restricted Funds 7014 0 0 0 7014 4215 2229 1475 0 7919	TOTAL FUNDS 2022 2021 96343 91207 4259 3247 0 10267 463 34 101065 104755 8320 2680 98309 93294 1475 252 2572 1547 110676 97773	TOTAL FUNDS 2022 2021 96343 91207 4259 3247 0 10267 463 34 101065 104755 8320 2680 98309 93294 1475 252 2572 1547 110676 97773	2021
				104755
				2680 93294 252 1547
				97773

Net Incoming/(Outgoing) Resources Balances at 1st January, 2022 Balances at 31st December, 2022	(8,706) 29135 20429	(905) 23510 22605	(9,611) 52645 43034	6983 45662
				52645

Notes

1 Principal Accounting Policies

Basis of Accounting

The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP

The financial statements have been prepared under the historical cost convention on the accruals basis

2 Trusts and Charities

The PCC does not have control over any Charities and have not benefited from any in the past year.

3 Deposits. Account with the Central Board of Finance of the Church of England (CCLA).
4 Creditors Two items: A grant of £1400 to defray energy costs was received from the Diocese. Of that, £350 was taken in 2022 and the remaining £1050 was deferred to 2023. Our enrgy supplier has not sent us any invoices for electricity since November so we have included a provision of £300

Independent Examiner's Report to the Parochial Church Council

This report on the accounts of the PCC for the year ended 31st December, 2019, which are set out on pages 2 to 4, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.145 of the Charities Act 2011 ('the Act).

Respective Responsibilities of PCC and the examiner

As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act to be found in the Church Guidance, 2011 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the Act; and
to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Anthony Cock

Date

The Mar15e Stychens Lane Bletchingley Surrey