Trustees, Annual Report for the period Pericmj start date Period end date Section A Reference and administration details Charfty name The Parochial Church Council of the Ecdesiastical Parish of St the Vi in, Bletchin Other names Charity is knovm by Bletthingley PCC Registsred charity number (if any) 1189453 Charity's principal address Church House. Church Walk Bletchingley Redhill Postcode RH14PD Names of the charlty trustees who manage the charity Dales actod rf not for whol ear Trustée nome Offlc• lif any) Namè of person lor body) entiued toa oint trustee ifan Rev Phaedra Pamphilon-Green Richard Fowler Incumbent 11112022 to 31n12022 Churchwarden Jeff Marks Churchwarden William Alexander Treasurer Trevor Dawson Rosa Diacon Charles Gillespie Christine Markham Sandra Hooper Jennifer Hyde April Alexander Cyril Mighall 10 12 13 14 15 16 17 18 19 20 Names of the truslees for the charity, rf any, {for example, any Custodian trustees) Name Dates acted rf not for whole ear TAR March 2012 Names and addresses of advisers (Optional infomiation) e of adviser Name Address Independent Examiner Anthony Cock The Manse. Stychens Lane, Bletchingley RH14LL Name of chief oxecutive or names of senlor staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Parochial Church Council Powers Measure (1956) as amended and church representation rules that came into force on 02 Jan 1957 las amended 2022 Charity Type of goveming dowment How the charity is constituted Trustee selection methods Election by members of Ihe church electoral roll at the Annual Parochial Church Meeting Additional governance issues {Optional infomiation) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider ne￿Ork with which the charity works., relationship wilh any related parties., trustees. consideration of major risks and the system and Pro￿dureS to manage Ihem. Section C Ob'ectives and activities Summary of the objects of the charity set out in its governing document Promoting in the ecclesiastical parish the whole mission of the church TAR March 2012 Main aclivities The PCC is commrtted to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an oveNiew of worship throughout the parish and makes suggestions on how our services can involve the many groups that live wrthin our parish. Our se￿I￿S and worship put faith into practice through wayer and Scripture, music and sacramerrt. Public benefit When planning our activities for the year, V￿ have considered the Charity Commission's guidance on public benefit and the supplementary guidance on charities for the advancement of relwJion. In particular, we try to enable ordinary people to live out their faith as part of our parish communty through.. Worship and prayer, leaming about the gospel., developing their knowledge and trust in Jesus. Provision of pastoral care for people living in the parish Missionary and outreach work. To faulitate this work, it is important that maintain the fabric of the church of St Mary the Virgin. Summary of the main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that Irustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional Infonnation) Polic on rant makin The PCC makes a pledge annual￿ to the DI0￿Se of its financial contribution to the work of the wider church in the diocese, which includes the support of our ovm incumbent, as well as assisting parishes with lower resources. In addition, when fInan￿S permrt, the PCC makes donations to specrfic local, national and international chartties whose aims we support. Contribution made b volunteers The parish would be unable to function withoLrt the work of the many volunteers from within our church and local community. You may choose to include further statements. where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR March 2012 Section D Achievements and performance Last year saw life almost return to normal after the challenges of the Covid pandemic. Summary of the maln achievements of the charlty during the year Sadly following much stress and a spell in hospital, our Rector, Ihe Rev'd Phe decided to move to another parish and we wish her, and Tony well, and hope they have found a less stressful parish to live and work in. Dunng the year we dis(aJssed a wide range of t0P￿S.. Inclusive Church. Creating a Coffee Station at the back of church How to replace and improve the church heating How to increase churth giving to help balance the books The interregnum The needs of the parish and how best to find priest to replace the Rev'd Phe. Becoming an eco church Anti Slavery Pledge which we duly signed up to. Temporary Facutties have been granted for the display boards in the Clayton Chapel. the wording having been approved by the Archdeacon. A temporary faculty was also granted for the tspestry in the Holy Spirit Chapel. We set up a small group to help those in the village who We￿ interested in hosting Ukrainian Refugees. Together with the Hungry Hermtl Team we have supported the Food Bank run from Caterham. We ￿lebrated the Queen's Platinum Jubilee with a Tea Party in the churchyard, and floral tributes, bellringing and historical displays in church. About 300 people came to this event Money donated at this event went to supporting Ukrainian refvgees living in Bletchingley and the surrounding area. Later in the summer we held a fareV￿lI lunch for Phe and Tony in Ihe churchyard on a glorious hot summers day. Our final social event of the year was the Harvest Lunch, held in the Village Hall. A good time was had by all who attended. We have again been very fortunate lo have such a strong leadership team, particularly during the latter months of the year when we were wrthout a pnest. We all need to say a huge thank you to Penny Sherrington, Kerry Tucker and John Buck who have worked so hard to offer us inspirational leadership. We also have 2 amazing churchwardens who du so much behind the scenes to ￿re for our church and our ongregation. I think Cyril Mighall. our verger, also deserves a big thank you, he also works very hard. TAR March 2012 Section E Financial review Brief ststement of the charity's policy on reserves It is a long temi objective of the PCC to maintain unrestricted reserves sufficient to cover 3 months of running costs which is approximately £25.000 {"Target Reserve"). Compared vith the three prewous years which showed a surplus, 2022 showed a considerable defiat of £8,770. although this was less than had been budgeted. The reduction in deficit was largely due to ￿rtain parishioners making generous one off donations towards the end of the year. This deficit tM"ngs our reserves down to £20,400 which is less than the three month's revenue prescribed in the Finance Policy. The draft budget for 2023 show5 a deficrt of just over £4.000 but this depends on some assumptions that may prove optimistic and wll need to be reviewed in Ma Further financial review detalls (Optional infomiation) Stewardship is down due to some donors leaving the parish and others reducing their donations or just temiinating their subscriptions. There have been some new subscribers bul not sufficient to compensate. The most noticeable drfferen￿ is the absence of the £9,600 grant from the Thomas Chapman charity which leaves a gaping hole in the accounts. Details of any funds materially in deficit You may choose to include additional information. where relevant about.. the charity's principal sources of funds {including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Income from collections and fees (weddings and funerals) have both risen considerably as church adivity has increased post Covid, which is very V￿lcoMe. The expenses are fairly similar to the prewous year, In particular our largest rtem. our pledge to the Diocese, was unchanged at £67.440 despi(e an appeal from the Diocese to increase tt rf we possibly could. There has been an increase in donations from the church most of which are balanced wth appeals, but early in the year the PCC voted to donate a total £1500 to three charities. Welcare, Christian Aid and A Rocha from church funds No such commitment has been made for 2023 due to our financial weakness. The cost of the administrator has risen due to the absence of furlough grants. The effect of the rising energy costs only affects the last two months and is therefore modest. This cost does include a provision of £300 to allow for the fact that our supplier has not deducted any direct debits for the last Iwo months. In addition. there was a grant from the diocese of £1400 to cover excess energy costs. but this has largely been deferred to 2023. These fv40 factors together resuit in £1350 appearing as 'creditors' in the balan￿ sheet. The balan￿ sheet shows that we hokl most of our spare cash in deposit account wth the Central Board of Finance vthich can be easily moved to our current account rf needed. Just over £20,000 is allocated to the fabnc fund. most of which Ive expect to use in 2023 to overhaul our heating system to electric heating.for the pevts bvhich should be cheaper. more comfortable and greener. We plan lo stop using the current gas fired hot air system. For other restncted funds. the training bell fund shows a small increase, the WiFi fund has been spent and is now extinguished, and a new fund has been set up to pay for flowers with a balance of £1005. TAR March 2012 The followng section of the accounts document shows the detail of the sums collected in appeals and the resulting donations we have made to various charities as far as possible on corresponding lirses in the table. The sums donated out are generally larger than those collected because we may be able to claim gtft aid and add this in. The Hungry Hemiit gol back into serious business and was able to donate a lolal of £1500 lo Crisis and the Caterham Food Bank. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trusteos Signature($) {/ Full namel$) Position {eg Secretary, Chair, A LÉ2ic J Date TAR March 2012 ## Parish of St. Mary the Virgin Bletchingley ## FINANCIAL STATEMENTS for the year ended 31st December, 2022 1 ## **Income and Expenditure Account for the year ended 31st December, 2022** |**Income**
Notes
Stewardship
Gift Aid (Tax rebate from HMRC)
Stewardship (non gift aid)
Collections
Fees (Weddings and funerals)
Donation
Book of Remembrance
Appeals
see below
Miscellaneous Income
Thomas Chapman Charity (Clerks House)
Interest Received
Choir organist fee
**Total**
**Expenditure**
Donations from St Mary's
see below
Diocesan Pledge
Altar Requisites
Book of Remembrance
Clergy Expenses
Organist
Computing & Electronics
Choir Organ and Music
Insurance
Light,Heat & Water
Parish Administrator
Parish Room Rent
Printing & Office Supplies
Repairs and Maintenance
Miscellaneous Expenditure
**Surplus/(Deficit) for the year**
**Accumulated Fund at year beginning**
**Balance carried to Balance Sheet**|**2022**
61,708
16,637
4,571
2,945
3,851
1,251
175
2,016
233
463
200
94,051
4,105
67,440
497
147
502
7,033
477
783
5,047
2,086
6,250
3,600
1,462
2,572
757
102,757
(8,706)
29,135
20,429|**2021**
63,273
16,377
4,964
903
2,792
210
2,406
245
9,600
34
620| |---|---|---| |||101,424| |||2,680
67,440
261
101
1,042
7,216
322
669
4,651
1,545
4,737
3,600
864
1,547
523| |||97,198| |||4,226
24,909| |||29,135| 2 ## **Balance Sheet as at 31st December, 2022** |Notes
**Current Assets**
Central Board of Finance
3
Balance at Bank
Hungry Hermit Petty Cash
Debtors
Less: Creditors
4
**Represented by:**
Unrestricted Reserves
Fabric Fund
Hungry Hermit*
Training Bell Fund
WIFi collection
Flower Fund|**2022**
35,673
8,627
84
44,383
(1,350)
43,033
20,429
20,389
7
1,203
0
1,005
43,033|**2021**
35,210
17,316
64
886|**2021**| |---|---|---|---| |||53,475
(830)|| |||52,645|| |||29,135
20,389
548
978
1,595|| |||52,645|| *Hungry Hermit see overleaf Submitted to and approved by the Parochial Church Council at a meeting held on Richard Fowler Church Warden Jeff Marks Church Warden ## **Appeals** |**Appeals**|| |---|---| |Arising from collections Christmas|2021| |Christingle|75| |Renewed Hope|211| |Rest of year|| |Bishops Lent|590| |Christian Aid|100| |Harvest*|180| |Remembrance Sunday|49| |Willifer memorial"|472| |Christingle|243| |Midnight Mass|98| |Totals|2018| ## **Donations out** |Childrens Society
Renewed Hope
Bishops Lent
Welcare^
Christian Aid^
Farm Africa
A Rocha^
St Catherines Hospice
Childrens Society
Renewed Hope|100
360
940
500
500
220
500
560
300
125| |---|---| ||4105| *An additional £362 was collected at the harvest lunch and was paid directly to Farm Africa ^The PCC resolved to donate £500 to each these charities from church funds "This was a collection held in the church on behalf of the family, to comemorate Brian Willifer ## **Ukraine** Sum raised at various events and from individual donors |2715|Ukraine Charity|1635| |---|---|---| ||Bletchingley United Charities|290| ||Caterham Food Bank|290| 3 |Westway Community
Total
**Movements to Restricted Funds in the year ended 31st December 2022**
**Opening**
**Balance**
**Income**
**Outgoings**
Fabric Fund
20,389
0
0
Ukraine Appeal
0
2715
2,715
Hungry Hermit - see below
548
2434
2,975
Training Bell Fund
978
225
0
WiFi fund*
1,595
199
1,794
Flower Fund
0
1440
435
23,510
7014
7,919|500| |---|---| ||2715| ||**Closing**
**Balance**
20,389
0
7
1,203
0
1,005| ||22,605| * Money raised to purchase WiFi in the church. |**Hungry Hermit Income and Outgoings**
**Income**
Donations
**Expenditure**
Food etc
Adjustment
Church House rent
**Surplus before donations**
**Donations out**
Crisis
Caterham food bank - three donations
Accumulated fund as at 1st January 2022
Net Surplus for year, after donations out
**Accumulated fund as at 31st December 2022**||2022
2434
655
820
959
450
1050
548
-541
7||2021| |---|---|---|---|---| |||||667
69
3
180
415
0
132
415| |||||548| ## **Statement of Financial Activities for the year ended 31st December, 2022** |**Incoming Resources**
Incoming Resources from donors
Church Activities
Other sources of income
Income from investments
**Total Incoming Resources**
**Resources Used**
Donations out
The Work of the Church
Hungry Hermit Café
Property Management and Administration
**Total Resources Used**|Unrestricted
Funds
89329
4259
0
463
94051
4105
96080
0
2572
102757|Restricted
Funds
7014
0
0
0
7014
4215
2229
1475
0
7919|TOTAL FUNDS
2022
2021
96343
91207
4259
3247
0
10267
463
34
101065
104755
8320
2680
98309
93294
1475
252
2572
1547
110676
97773|TOTAL FUNDS
2022
2021
96343
91207
4259
3247
0
10267
463
34
101065
104755
8320
2680
98309
93294
1475
252
2572
1547
110676
97773|2021| |---|---|---|---|---|---| |||||104755|| |||||2680
93294
252
1547|| |||||97773|| 4 |**Net Incoming/(Outgoing) Resources**
Balances at 1st January, 2022
**Balances at 31st December, 2022**|(8,706)
29135
20429|(905)
23510
22605|(9,611)
52645
43034|6983
45662| |---|---|---|---|---| |||||52645| ## **Notes** ## 1 Principal Accounting Policies Basis of Accounting The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP The financial statements have been prepared under the historical cost convention on the accruals basis - 2 Trusts and Charities The PCC does not have control over any Charities and have not benefited from any in the past year. - 3 Deposits. Account with the Central Board of Finance of the Church of England (CCLA). - 4 Creditors Two items: A grant of £1400 to defray energy costs was received from the Diocese. Of that, £350 was taken in 2022 and the remaining £1050 was deferred to 2023. Our enrgy supplier has not sent us any invoices for electricity since November so we have included a provision of £300 ## **Independent Examiner's Report to the Parochial Church Council** This report on the accounts of the PCC for the year ended 31st December, 2019, which are set out on pages 2 to 4, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.145 of the Charities Act 2011 ('the Act). ## **Respective Responsibilities of PCC and the examiner** As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act to be found in the Church Guidance, 2011 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations. - have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Anthony Cock Date 5 The Mar15e Stychens Lane Bletchingley Surrey ## Parish of St. Mary the Virgin Bletchingley ## FINANCIAL STATEMENTS for the year ended 31st December, 2022 1 ## **Income and Expenditure Account for the year ended 31st December, 2022** |**Income**
Notes
Stewardship
Gift Aid (Tax rebate from HMRC)
Stewardship (non gift aid)
Collections
Fees (Weddings and funerals)
Donation
Book of Remembrance
Appeals
see below
Miscellaneous Income
Thomas Chapman Charity (Clerks House)
Interest Received
Choir organist fee
**Total**
**Expenditure**
Donations from St Mary's
see below
Diocesan Pledge
Altar Requisites
Book of Remembrance
Clergy Expenses
Organist
Computing & Electronics
Choir Organ and Music
Insurance
Light,Heat & Water
Parish Administrator
Parish Room Rent
Printing & Office Supplies
Repairs and Maintenance
Miscellaneous Expenditure
**Surplus/(Deficit) for the year**
**Accumulated Fund at year beginning**
**Balance carried to Balance Sheet**|**2022**
61,708
16,637
4,571
2,945
3,851
1,251
175
2,016
233
463
200
94,051
4,105
67,440
497
147
502
7,033
477
783
5,047
2,086
6,250
3,600
1,462
2,572
757
102,757
(8,706)
29,135
20,429|**2021**
63,273
16,377
4,964
903
2,792
210
2,406
245
9,600
34
620| |---|---|---| |||101,424| |||2,680
67,440
261
101
1,042
7,216
322
669
4,651
1,545
4,737
3,600
864
1,547
523| |||97,198| |||4,226
24,909| |||29,135| 2 ## **Balance Sheet as at 31st December, 2022** |Notes
**Current Assets**
Central Board of Finance
3
Balance at Bank
Hungry Hermit Petty Cash
Debtors
Less: Creditors
4
**Represented by:**
Unrestricted Reserves
Fabric Fund
Hungry Hermit*
Training Bell Fund
WIFi collection
Flower Fund|**2022**
35,673
8,627
84
44,383
(1,350)
43,033
20,429
20,389
7
1,203
0
1,005
43,033|**2021**
35,210
17,316
64
886|**2021**| |---|---|---|---| |||53,475
(830)|| |||52,645|| |||29,135
20,389
548
978
1,595|| |||52,645|| *Hungry Hermit see overleaf Submitted to and approved by the Parochial Church Council at a meeting held on Richard Fowler Church Warden Jeff Marks Church Warden ## **Appeals** |**Appeals**|| |---|---| |Arising from collections Christmas|2021| |Christingle|75| |Renewed Hope|211| |Rest of year|| |Bishops Lent|590| |Christian Aid|100| |Harvest*|180| |Remembrance Sunday|49| |Willifer memorial"|472| |Christingle|243| |Midnight Mass|98| |Totals|2018| ## **Donations out** |Childrens Society
Renewed Hope
Bishops Lent
Welcare^
Christian Aid^
Farm Africa
A Rocha^
St Catherines Hospice
Childrens Society
Renewed Hope|100
360
940
500
500
220
500
560
300
125| |---|---| ||4105| *An additional £362 was collected at the harvest lunch and was paid directly to Farm Africa ^The PCC resolved to donate £500 to each these charities from church funds "This was a collection held in the church on behalf of the family, to comemorate Brian Willifer ## **Ukraine** Sum raised at various events and from individual donors |2715|Ukraine Charity|1635| |---|---|---| ||Bletchingley United Charities|290| ||Caterham Food Bank|290| 3 |Westway Community
Total
**Movements to Restricted Funds in the year ended 31st December 2022**
**Opening**
**Balance**
**Income**
**Outgoings**
Fabric Fund
20,389
0
0
Ukraine Appeal
0
2715
2,715
Hungry Hermit - see below
548
2434
2,975
Training Bell Fund
978
225
0
WiFi fund*
1,595
199
1,794
Flower Fund
0
1440
435
23,510
7014
7,919|500| |---|---| ||2715| ||**Closing**
**Balance**
20,389
0
7
1,203
0
1,005| ||22,605| * Money raised to purchase WiFi in the church. |**Hungry Hermit Income and Outgoings**
**Income**
Donations
**Expenditure**
Food etc
Adjustment
Church House rent
**Surplus before donations**
**Donations out**
Crisis
Caterham food bank - three donations
Accumulated fund as at 1st January 2022
Net Surplus for year, after donations out
**Accumulated fund as at 31st December 2022**||2022
2434
655
820
959
450
1050
548
-541
7||2021| |---|---|---|---|---| |||||667
69
3
180
415
0
132
415| |||||548| ## **Statement of Financial Activities for the year ended 31st December, 2022** |**Incoming Resources**
Incoming Resources from donors
Church Activities
Other sources of income
Income from investments
**Total Incoming Resources**
**Resources Used**
Donations out
The Work of the Church
Hungry Hermit Café
Property Management and Administration
**Total Resources Used**|Unrestricted
Funds
89329
4259
0
463
94051
4105
96080
0
2572
102757|Restricted
Funds
7014
0
0
0
7014
4215
2229
1475
0
7919|TOTAL FUNDS
2022
2021
96343
91207
4259
3247
0
10267
463
34
101065
104755
8320
2680
98309
93294
1475
252
2572
1547
110676
97773|TOTAL FUNDS
2022
2021
96343
91207
4259
3247
0
10267
463
34
101065
104755
8320
2680
98309
93294
1475
252
2572
1547
110676
97773|2021| |---|---|---|---|---|---| |||||104755|| |||||2680
93294
252
1547|| |||||97773|| 4 |**Net Incoming/(Outgoing) Resources**
Balances at 1st January, 2022
**Balances at 31st December, 2022**|(8,706)
29135
20429|(905)
23510
22605|(9,611)
52645
43034|6983
45662| |---|---|---|---|---| |||||52645| ## **Notes** ## 1 Principal Accounting Policies Basis of Accounting The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP The financial statements have been prepared under the historical cost convention on the accruals basis - 2 Trusts and Charities The PCC does not have control over any Charities and have not benefited from any in the past year. - 3 Deposits. Account with the Central Board of Finance of the Church of England (CCLA). - 4 Creditors Two items: A grant of £1400 to defray energy costs was received from the Diocese. Of that, £350 was taken in 2022 and the remaining £1050 was deferred to 2023. Our enrgy supplier has not sent us any invoices for electricity since November so we have included a provision of £300 ## **Independent Examiner's Report to the Parochial Church Council** This report on the accounts of the PCC for the year ended 31st December, 2019, which are set out on pages 2 to 4, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.145 of the Charities Act 2011 ('the Act). ## **Respective Responsibilities of PCC and the examiner** As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act to be found in the Church Guidance, 2011 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations. - have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Anthony Cock Date 5 The Mar15e Stychens Lane Bletchingley Surrey