Annual Report to the Charities Commission YEAR ENDING 31- MARCH 2024 PEAIICE COGGAN Company Reg No: 09341479 Charities Reg No.. 1189417 THE PEARCE COGGAN FOUNDATION TRUSTEE DIRECTORS, REPORT AND UNAUDtTED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 The Pearce Cog8an Foundation l Green Fam). Church Lane, ShadoxhursL Kent TN26 ILS
THE PEARCE COGGAN FOUNDATION la company limited by 8uaranteel LEGAL AND ADMIN15fRATIVE INFORMATION FOR THE YEAR ENDED 31" MARCH 2024 The Peor¢e Coggan Foundation is a (hayitable company, limited by guarantee. incorporated on 4 December 2014, and registered asa charityon 11 May 2020. The companywa5 established undera Memorandum of Association which established the objects and wwers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are requlred to contribute an amount not exeding £10 The trustee5 when complete consist of at least 3 persons. There is not a maximum number of trustees, and the trustees may at any time appoint a trustee to fill a vacancy or as an additional trustee who is eligible and pemiitted to do so. The Chairperson shall seNe for a term of 3 years an(1 may be reappointed for successive 3-year tems (currently Mr R Crowley). Trustee Direttors Robert Crowley (Chairman} Martin Richmond-coggan MaryAnn Richmond-coggan Rebecca Lee Re8lStered Office Green Farni Church Lane Shadoxhurst Kent TN26 ILS Company Reg. No. 09341479 Charitie5 Reg. No 1189417 Bankers HSBC 39 Hvdh Street Ashford Kent TN24 8TG
THE PEARCE COGGAN FOUNDATION la tompany limited by guarantee) TRUSTEE DIRECTOR'S REPORT FOR THEYEAR ENDED 31" MARCH 2024 The company was fomed in December 2014 and was registered as a charity wtth the Charity Commission on 11 May 2020. The company is tonstÈtuted under a Memorandum and Articles of Association and is limited by 8uarantee. It was formed with two purposes: to promote for the benefft of the Inhabitsnts of London and the southoast of England by providing an area for use as a community garden and other attivttie5 and facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth. age, infirn)ity or disablement, financial hardship or social and economic circumstances or for the public at large in the InteSts of social welfare and with the object of improving the condition of life of the said inhabitants. to promote ft)r the benefit of the public the conservation, protection and improvement of the physical and natural environment of the ancnt woodlands and Wealden meadows around Shadoxhurst by engaging with organisations. such as wildlrfe and conservation charities on landscape scale conservation. We help and inspire people who might otherwise find it difficult to do so to get outside. get active and cor¢nect with nature. We also work to conserve and enhance the local meadow5 and ancient woodland. All our activtties are built on four priorrties: o Getting outdoors. o Getting artive. Getting to know where your food comes from. o Getting in touch with nature. We do this through several activtties including= o Outdoor Family Camping Activities around the Wildlrfe Communty Garden o Our Ecokids program o Supporting vulnerable volunteers Workin8 With other local charities and not-for-profft organisations These artivities and the development of supForting infrastructure are funded from donations from the owners of Green Farm and other members of the general public. local fund-raisin8 activities and grants from other charitable organisations. It is the trustees. objective that a significant proportion of the operational fundin8 requirements will be met by donating the surplus from the commercial activities at Green Fam. The Pearce Coggan Foundation is located at Green Fami in Shadoxhurst. The company has a lease agreement with the owners of Green Fami to lease the13nd used by the company for the Wildlife Communlty fjarden for a peppercorn. The agreement also alw5 the cornpany to use any other parts of Green Farm to deliver tts charitable purFM)se free of charge. We review our aims, objectrves. and activtties each year. This review looks at what we have achieved and the outcomes of our work in the 12 months to 31 March 2024. We have ferred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewin8 our aim and objectives in planning our future artivities. In partKular, the trustees consider how planned activities will contribute to the aims and objectives they set out.
THE PEARCE COGGAN FOUNDAMON la company limited by guarantee) BUSINESS REVIEW AND FiifuRE PROSPEcrs 2023-24 was a consolidation year. consolidatlng the developments in the garden, consolldatlng our relationships with environmental charities and devekiping a new relattonship with a major Kent charity. Outdoor Family Camping Our Outdoor Family Camping programme uses our relationship the Outdoor People based in Hackney to deltver S-day weeks for family camping in Fairyland. the woodland at Green Fami. These camps are expensNe to set up and run with each week costing nearly £IO.(MJ). This includes the costs associated with retnJiting families into the program, mini-bus hire, travel for the less well- off families. food for the week etc. Unfortunately. neither PCF nor Outdoor People were able to find funding for the programme this year; we are, however, comrnitted to running at least one week during calendar 2024. Community Garden The Wildlife commun Vegetable Garden Is a key resource of the Pearce Coggan Foundation and a core aspect of our work. We provide educational experiences and work plaments for toc31 children and offer volunteering opportuntties for people who are seeking to manage mental health issues, reduce stress or spend more time 0dOorS. The garden was created in 2015 from a 0.24 hectare {0.6 acres) mugh ple of famland, leased on a peppercorn rent from Green Fami. It was inltially cleared by the fami's pigs and has been developeil with wildltfe in mind: we never use chemicals on the land. Durin8 the year, Shelly Woodcock was the Garden Manager. working wtth our adult. horticulture apprentice. Emma. Shelfy has brought a different dynamic to the garden and instigated a full °nO-dI policy. This fits perfectly with the PCF and Green Farni philosophies of "working in harmony with nature" Every time a spade or fork turns over the soil, it is haming the soil in 3 way5= it exposes precious carbon to the air which oxidises and goes off as carbon dioxide- it exposes and loses moisture and it disrupts the biology, breaking up fungal webs, hamlin8 bacterla and cutting up worms. Not digglng makes a significant contribution to soil health and carbon sequestration. The Marlise Meuter greenhouse. which was bought with a number of donation5 in 2023. has proven its worth, not only as a space for growing but also a great location for the weekly PQFPUP in inclement weather. We have been fortunate enough to build a stron8 relationship wlth a local Communlty Servlce team who. for several years. have brouEh a small group on payback to the garden each week. This has been a valuable resource for the Barden and is directty in line wtth our charrtsble purpose. Throughout the year our staff and volunteers help us to grow a range of produce, which we sell to Green Fami Spa & Retreats and at a weekty pop-up shop to raise much-needed funds. Produce sales and the pop-up sl)op donatlons together raised £2,825 during the year (FY23: £3,530). Our ability to provide volunteering opportunities is important to us and we have a few volunteers who come regularlyi WWOOFers Iworld-wide Opportunities on Organic Fams) who stay at Green Farm and volunteer both on the farm and In the garden, and. of course the regular Community Service. During the year, we have had the followin8 volunteer actNtty in the garden.. Volunteer people-days. 230 IFY23.' 212). deliveri 1.032 volunteer hours IFY23: 1,2621
THE PEARCE COGGAN FOUNDATION la company limited by guardntee) School Ifislts Visbts by year groups from local prirnary schools is becoming a focus for us with the pupils spending their time out on the farm and in the garden. In the garden. they learn about edible plants. propagation and pollination, fitting in with their curriculum. In FY24, we had two visits from High Halden School totalling 45 pupi15. This is a program that we are developing. Pop up Stall I Coffee The company started a weekty popup vegetable stall in May 2020 to encourage visitors to come to the Community Garden. Run entire by volunteers. thts has become a regular weekly event for the local community and ha5 built up a small but committed visitor base who enjoy coffee and cake and a chat. The donations gwen each week are useful source of additional income. We continue to average between 8 and 12 visitors each week, sometimes more. This is an important weekty socialising actNity for those who do corne. ECOKlds Autumn 2022 saw the start of our new ECOKids program with Jenny Ramsay leading regular weekly nature-focused actN¥ties for prtrschool children during terni times. The participants. with their mothers/carers spend about 2 hours at Green Fa. in the Community Garden and in Fairyland with a different nature theme each week. d1CtlY fftting our objectives of getting kids outdoors and in touch with nature. Durine FY24. overthe three 5-week ternis. we had a total of 38 children particlpatlng IFY23- 331. We also run extra events in school half-term5 that can include slightty older children. During FY23 we ran five of these events IFY23:61 with a totsl of 53 child participants IFY23-. 531. The proceeds from running these events go to Jenny- PCF is willing to fvnd free or discounted places to low-income families. Famlly Events We opened the garden during the year to two. large family events: an Easter-EEg Trail in April and a Teddy-Bearg Picnic in July. Both events were free of charge, and each brought well over 100 vi51tor families to the garden. The Easter Eggs and the Teddy Bear5 were hidden around the garden and in Fairyland. encouraging Visitors to be walking in nature. Future Prospects The owners of Green Farm are committed to funding the company to the extent necessary so that it can carry out its purposes without having to rely on grants to meet its operational expenses. The charity will seek grants to support the funding of capitsl infrastructure projects. As the commercial activitie5 at Green Farni become profftable. these will generate the funds required,. In the meantime, any shortfall is given as private donation5 by the owners of Green Fam. The Trustees are confident that this fundin8 model is wstasnable. HavSng been unable to run any Family Camping weeks during 2023 we. together with Outdoor People. are detemiined to run at least one in 2024. We are now developing a latIonShIp with a Maidstone-based charity. Dandelion Time. Dandelion rime are a nature-based charity that works with children and their wider famijy to overcome issues and difficulties. They help them find opportunities for change and rebuild relattonships while
THE PEARCE COGGAN FOUNDAMON la company limFted by Buarantee) creating happy memories along the way. Our intention is for the Pearce Coggan Foundation to become an Ashford base for them. Working with Dandelion fime. have made a planning application in March 2024 to build a 8M x 6.5M Community Room at the Community Garden. co-funding the development. This will provide an excitin8 new facility for both charrties, 8rvin8 a warm, dry space for school visits, the vekfy pop-up coffee shop and ft)r Dandelion fime to deliver their counselling sessions.
THE P&qRCE COGGAN FOUNDATION la company Simited by guarantee) FINANCIAL REVIEW General The Trustee Dirertors are re5pon5ible for preparin8 the Trustee Directorg report and the financial statements in accordan with applicable law and United Kingdom Accounting standards Iunited Kingdom Generally Accepted Accounting Pratticel. Company law requires the directors to prepare financial statements for each financial year. Under company law the Trustee Directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources. including income and expenditu. of the charitable company for that period. In preparing these financial statements the Trustee Directors are reqijired to: select suitable accounting poliaes and then apply them consistently; observe the methods and principles in the Charitie5 50RP; make judgements and accounting estimates that are reasonable and prudent,. and prepare the finantial statements on the going Conrn basis unle55 it is inappropriate to presume that the company will continue in operation. The Trustee Directors are responsible for keepirg adequate accounting records that are sufficient to show and explain the companvs transaction5 and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Company's Act 21J)6. They are also responsible for safeguarding the assets of the company and hence for takin8 reasonable steps for the prevention and detection of fraud and other irregularities. In preparing this report the Tnee Directors have taken advantage of the small companie5, exemptions provided by section 415A of the Companies Act 2(K)6. Thi5 report was approved by the Directors on iith November 2024 and Signed on their behalf by: Mr M Rithmond-coggan Trustee Director
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) Income Ststement for the year to 31" March 2024 P123 Income PCF Intome Produce Sales Pop-up Shop tktnations Ashford Borough Council Grants Received Donation Income Gift Aid Received Total PCF IKon PCF Program Income Totsl Income 760.(XJ 2,065.iX) 720. 2,810.39 7,019. 45,960.61 9,333.96 65.843.96 1,398.50 67.242.46 £ 30.728.16 7,391.25 £ 40.94Q41 960.00 É 41.wl Expenses Direct Costs PCF Program Expenses Staff Costs Cleaning Office Costs Insurance Other Administratwe Costs Routine Maintenance Totsl Expenses 1.368.26 2,277.70 2,5. 32.110.28 £ 36.387.CX) 120. 49.48 37.61 192.02 14.67 6,921.45 44.053.73 291.64 3.067.17 £ 41.283.55 Surplu5 Generated 620.86 23,188.73 Extraordinary Expense Depreciation Expense Total Extraordinary Expense 7.485.13 7.485.13 5,048.40 5,048.41) Profrt Befor¢ Taxation 6W.27 18.140.33 Change in Net Assets 6.827 18,140.33 Notes to the Income Statement l. Personal donatK)ns to the company totalled £30.728 IFY22: 45.9601. £26.8 {FY22: £34.3501 Wa5 donated by the owner5 of Green Fami. 2. PCF Program Expenses in FY23 represented a £2.5(X) contribution towards Outdoor Family Camping
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) Balance Sheet at 31st March 2024 FY24 FY23 ed Assets Tangible Assets Total Fixed A55ets 47.923.09 47,923.09 54,752.42 54,752.42 Current Assets Cash at bank and in hand Accruals Total Current Assets 150.72 1,626.25 1.776.97 194.95 0.00 194.95 Credltors: amounts falllng due wfthin one year Accounts Payable PAYE & NIC Payable Pen5ion5 Control ECOkid5 holding account Total Creditor5: amounts falling due within one year 47.50 781.41 117.21 303.50 L249.62 507.50 651.61 124.77 350. 1.633.88 Net Current Assets (Uabllltles) 527.35 (1,438.93) Totsl A55ets less Current Liabilities 48,450.44 53,313.49 Credltors: amounts falllng due after More than one year Directors Loans Total Creditors: amounts falling due after rn(Ke than one year 54,778.88 54.TJ8.88 52.777.66 52,777.66 Net Assets (6?28A4) 535.83 Capital and Reserves Current Year Surplus Retsined Surplus Total Capital and Reserves 16,864.271 535.83 {6328.44) 18,140.33 117,604.501 535.83 Notes to the Balance Sheet l. The accrual of £1.626 in FY24 represents Glft Akl receivable from FY24 donations that was recelved In Aprll 2024 2. Credltors fallbnR due after MO than one vear reDresents interest free lonE-tÈrm loans made bv the owners of Green Farm to fund the comparry since it started in December 2014 until it achieved charÈtable status in May 2020 plus rent support beyond their Gift Aid limits.
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) io INDEPENDEKf EXAMINER'S REPORTTO THE TRUSTEE DIREcfoRS I report on the financial ststements of the company for the yearended 31 March 2023 which are set out above. Respective responsibilities of the Trustee Dirertors and Examiner The Trustees who are also the directors of the company forthe purposes of company law, are responsible for the preparation of the financial statements. The Trustee Directors consider that an audit is not required for this year under section 144121 of the Charities Art 2011 (the Act and Part 16 of the Companies Act 2[ and that an independent examination is needed. Having satisfied mysetf that the company is not subjett to audit under charity or company law and is eligible for independent exarnination. it is my responsibility to: examine the financial statements under section 145 of the Art- follow the procedures laid down in the general Directions siven by the Charity Commlssion under section 14515llb) of the Act- and stste whethèr particular matters have come to my attentlon. Basis of independent examinerfs report My examination was carried out in accordan with the general Directions given by the Charity Commission. An examination includes a review of the actounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disc105ures in financial statements and seeking explanations from you as the Trustee Direttors concerning any such matters. The kyocedures undertaken do not provide all the evidence that would be required in an audrt. and consequently no opinion is given as to whether the 7inanclal Statemer.PreSent a Irue and fair VWI 81hp0rrts Itmrted tu those"m3tters set out- in the statement bèlow. Independent examinerfs st*ernent I have completed my examination. I confirm that no material matters have come to my attentTr in connertion with the examination which gives me cause to believe that. in any material respect: the accounting records were not kept soundty las would be required in accordance with sertion 130 of the Charltles Actl,. or the accounts did not accord with the accounting records. I have no concerns and have come across no other matters in connection wtth the exarnination to which attention should be drawn in this report in order to enable a proper undetstanding of the accounts to be reached. SlgnÈd: Dated: A IA Buslneu SONI T•1: 01233 615483