Annual Report to the Charities Commission YEAR ENDING 31" MARCH 2022 PEARCE COGGAN Company Reg No: 09341479 Charlties Reg No.. 1189417 THE PEARCE COGGAN FOUNDATION TRUSTEE OIREcfoRS' REPORT AND UNAUDITED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 The Pearce Co88an Foundation l Green Famt. Churth Lane, Shadoxhurst. KenrTN26 ILS
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) LEGAL AND ADMINisfRATniE INFORMATION FQR THE YEAR ENDED 31" MARCH 2022 The Pearce Coggan Foundation is a charitable company. limited by guarantee. incorporated on 4 December 2014 and registered as a charity on 11 May 2020. The company was established under a Memorandum of A550ciation whlch established the objects and powers of the charitable company and is governed under its Articles of Associaln. In the event of the company bein8 wound up members are required to contribute an amount not exceedlng £10 The trustees when complete Cons1 of at least 3 persons. There is not a maximum number of trustees, and the trustees may at any time appoint a trustee to fill a vacancy or as an additional trustee who is eligible and permitted to do so. The Chairperson shall serve for a term of 3 years and may be reappointed for successive 3-year terms (curn£1Y Mr R Crowley). Trusteeoirectors Robert Crowley Ichaimianl Martln Richmond-Co8gan MaryAnn Richmond-coggan Rebecca Lee Re8iStered Office Green Farm Church Lane Shadoxhurst Kent TN26 ILS Company Reg. No. 09341479 Charities Re8. No 1189417 Bankers HSBC 39 High Street A5hford Kent TN24 grG
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) TRUSTEE DIRECTOR'S REPORT FOR THE YEAR ENDED 31" MARCH 2022 The company wa5 formed In December 2014 and was reglstered as a charity wtth the Charity Commission on 11 May 2020. The company is constituted under a Memorandum and Articles of Association and is lirnited by guarantee. It was fomied with two purposes: to promote for the benefft of the Inhabitants of London and the sOUth*ast of England bv providing an area for use ès a communty garden and other artNities and facilities for recreatlon or other leisure time occupation of individuals who have need of such facilities by reason ot thelr vouth. age. infimiity or disablement. financial hardship or social and e¢onornlc cIrcumstan$ or for the public at large in the inte5t$ of social welfare and with the object of improvin8 the ¢ondition of Ilfe of the sald Inhabitants. to promote for the benefit of the public the conservatlon. protection and Improvement of the physlcal and natural environment of the ancnt woodlands and Wealden meadow5 around Shadoxhurst by en8a8ing with or8anlsatSons. such as wildlife and conservation charities on landscape scale conservation. We help and inspire people who might otherwise find it difficult to do so to get outside, get actNe and connert wlth nature. We also work to conserve and enhance the k)cal meadows and ancient woodland. All our activities are built on four priorities: o Gettlng outdoors. o Getting active. o Gettin8 to know where yow food comes from, o Gettlng in touch wSth nature. We do thls through several artivltles Includln8: o Outdoor Family Campln8 o Actlvltles around the Wlldllfe Communlty Garden Supporting vulnerable volunteers Working with other local charities and not-for-profit organisations These artfvltles and the development of supporting infrastructure a funded from donatk)ns from the owners of Green Farm and other members of the general public. lotal fvnd-raising activities and grants from other charitable or8anisations. It IS the trustee's objective that a significant proportlon of the operatlonal fundlng requirements will be met by the surplus from the commercial activities at Green Farm in due course. The Pearce Coggan Foundation is located at Green Fami in Shadoxhurst. The company has a lease agreement with the owner5 of Green Fami to lease the land used by the company for the Wildlrfe Community Garden for a peppercorn. The agreement also alk)ws the company to use any other parts of Green Farm to deliver its charitsble purpose free of charge. We review our aims. objertNes. and activltles each year. This review looks at what we have achleved and the outcomes of our work in the 12 months to 31 March 2022. We have referred to the guidance contained In the thartty Commission's general guidance on public benefft when reviewing our aim and objectives in planning our future actr¥tties. In particular, trustees consider how planned activities will contribute to the aims and objectives they set oui.
THE PEARCE COGGAN FOUNDATION la company limited by guardntee) BUSINESS REVIEW AND FLTfuRE PROSPEcrs The year was still dominated by the Covid 19 pandemiG This has resulted in a restrirtion in our abilty to run Outdoor Family Campin8 weeks. the cancellation of our weekly support in the Community Garden from the Community Service Payback team and the redurtion in ourability to support vulnerable volunteers. However, the company continued the employment of all the staff who work in the Community Garden, witlM)ut resortire to furlough arrangements. Nevertheless, the trustees believe that the company had a sussful year. developin8 its infrastnjcture and serving it5 community. Outdoor Family Camping Our Outdoor Family Campin8 pro8rnmme uses our relatlonship the Outdoor People based In Hackney to deliver 5-day weeks for family carnping in Fairyland. the woodland at Green Fami. During the year, we We a8aln able to run 2 Fam1 Camplng weeks, one at the beglnnlng of June and In August with less restriction5 caused by Covid Safety. We also Tan a voSunteer trainlng weekend early In the year which helped develop 8 familles and 10 younger adult volunteers withoul children, includin8 3 from near Green Farni. In 2021 through the Outdoor Famity Campin8 pro8ramme, we reached: 18 famllles, 9 of them new. 5CN singl&parents 45 people, 25 adults lincluding 6 volunteers with children. 3 without) and 20 children aged 2- 151 70% BAME All low income As part of this, 10 adult volunteers {excluding trustees) gave a total of 82 dayg time. 8 of the 18 famllles We there as volunteers, all of these '8raduates' of the prograrnme. Communlty Garden The Wlldllfe Communlty Vegetable Garden15 a key resource of the Pearce Cog8an Foundatlon. The Communlty Wlldllfe Ve8etsble Garden Is a CO aspert of our work. We provide educattonal experiences and work placements for local children and offer volunteering opportuntties for people who are seeklng to manage mental health Issues. duce stSS or spend MO tlme outdoors. The garden wa5 created in 2015 from a 0.24 hectare10.6 acres) rough piece of farmland, leased on a peppercorn rent from Green Farm. It wa5 initially cleared by the fam's pigs and has been developed with Wildlife in mind- we never use ehemic*ls on the land. We have been running the garden with a part-time mèna8er, Catherine who wa5 lookin8 after our volunteers, vulnerable adults and children and the wikllife as well as being responsible for growing vegetables. We also 8Ne an opportunity to a horticultural apprentice, currently Russell who started with ijs on work experience but became a formal apprentice in Ottober 2D20 and has continued his apprenticeship throu8hout this year. We also had Haydn on work experience for most of FY22. In January 2021, we hired a second part-tlme manager. Rachel. to concentrate on our vegetable production, allowing Catherine to focus more on our ch3rttable actfvlties. Rachel left us at the end of September 2021 when we recruited Shelty as her replarnent. We have been fortunate enough to build a strong relationship with a local Community Service team who, for several years, have brough a small group on payback to the garden each week. Thls has
THE PEARCE COGGAN FOUNDATION la company limited by 8uaranteel been a valuable sOUrCe for the garden and is directty In line with our charitable purpose. We are very pleased to find this restsrted. following the hiatus due to the covid pandemic which prevented them from coming. Through0 the year our staff and volunteer5 help us to grow a range of produce. which we sell at weekly pop-up shop to raise much-needed funds. Produce sales raised £857 during the year. During the year. we have had the followin8 volunteer actNity in the garden- Volunteer days." 161 Volunteer hours: 546.25 Pop up Stall I Coffee The company started a weekly pop-up vegetable stall In May 2020 to encourage visitors to come to the Community Garden. Run entirely by volunteers. this ha5 become a regular weekly event for the local community and has bullt up a small but commltted vlsltor base who enjoy coffee and cake and a chat. The donations given each week are useful source of additional inC(ne. these amounted to £2,251 in the yeari plu5 the assoclated 8ift aid IFY21 £1.5.501. We contlnue to average between 8 and 12 vlsrtors each weel sometimes more. This is an important weekly socialising activity for those who do come. Chrlstmas Market With the Coronavirus lock4own in full swin& we managed to hold a Christmas Market In December 2020Havln8 held our first Chrlstmas Market in December 2020 in the midst of the pandemic, with all the necessary precautions, we held our second one in December 2021 without the restrictlons. It Is our Intentlon to hold this every year. for ft to become and established village event. We have a sm311 number of stalls run by our volunteers and thlrd-party local buslnesses hold the same values as US. Thls event raised £786 IFY 21 £7641 from approximately 3CK) visitors. Future Prosperts The owners of Green Farm are committed to fvndln8 the company to the extent necessary $0 that it can carry out its purpose5 Without havlng to rely on grants to meet its operational expenses. The charity will seek grants to support the funding of capital infrastrurture projects. As the commercial actlvltles ai Green Farm become profftable. these wlll generate the funds required; in the meantime. any shortfall is 8iven as private donations by the owners of Green Fami. The Trustees are confident that this funding model is sustainable. A major projert for FY23 is to purchase and erert a large 8reenhouse for the communlty garden whlch wlll cost approxlmately £25.(. We will also be stsrtlng an "ECOkid< program with re8ufar weekly nature-focused activities for Prh0O1 thildren durfng tenn tlmes.
THE PEARCE COGGAN FOUNDATiON la company limited by guarantee) FINANCIAL REVIEW General TheTrustee DirectorsareresponsibleforpreparingtheTrustÈeDlrertorf reportandthefinancial statementsinacc0rdanwithappl1Cable1aWandVnltedKlngdornA£cOUnI1ngstandards{Unlted Kingdom Generally Accepted Accountin8 PraCti1- Companylawrequiresthedirertorsto preparefinancial ststementsforeach financial year. Under company law the Trustee Directors must not approve the financial statements unless they are satisfied thatthey give a trueand fairviewof the state of affair50f the charitable company and of the incoming resources and application of resources. including income and expenditure. of the charltablecompanyforthatperiod.InpreparingthesefinancialstatementstheTrusteeDirectorsare requlred to: select sultable accountin8 policies and then appty themconsiStentlyi obseNe the methods and prlndples In the Charltles SORP; make judgements and accountln8 estlmates that are reasonable and prudent; and preparethefinancialstatementsonthegoin8concern basisunle55itisinappropriateto presume that the charitable company will continue inoperation. TheTrusteeDirectorsareresponsibleforkeepingadequateaccountin8recordsthataresufficlentto showandexplainthecharitsblecompany'stransactionsanddlxlosewlth 4$onable accuracyat any time the financial position of the charltable company and enable them to ensure that the financlal statements comply with the Company's Act 2(K)6. They ore a150 responsible for safe8uardin8 the assetsof thecharitable company and hence fort3kingreasonable stepsforthe preventlon and detectlon of fraud and other Irregularltle& In preparln8 this report the Trustee Dlrectors have taken advantage of the small companies exemptions provided bysection 41SAofthe Companles Act21. Thlsreportwasapproved bythe Dlrectors on and signed on their behalf by- Mr M Richmond-Co88an Trustee Dlrettor
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee) Income Statement for the year to 31" Marth 2022 IncomE Produce Sa$ Popup Shop Donatk)ns Fundratslng Events Grants received Donatlon Irwme Glft Ald ReceNed TOEII Inmrne 857.?5 2,251.23 1.135.67 I,5.50 764.C¢J 54,630.CKJ 20.44359 78.96&77 27.362. 863.fM) 4OA5.17 Exp•n**J Dlrert Costs Staff Costs Consurtlng Officè Cost5 Other AdrnlnlstTaii¥e Costs Routlne Malntenance Projects Totsl Exp•M•s 3,141S5 30.121.39 3,742.40 19.457ao 454.54 199.65 4.799.96 28.52 3.893. 8.855.52 a6JX70 xn7A9 Surylus Geherated 403$1.28 I9¢A7 Extrnordlnwy ExpeM• Deprecl3tlon Expense Tot•1 E¥tr•Vrtlln•ry Exp•M• 3,212.17 331117 47.88 47.88 Ch•ny In 14ètA#•ts 37JB9.11 Notes to the Income Statement l. Donations to the company totalled £54,630 {FY 21". 27,3621. £48,189 IFY 21: £23,21)01 wa5 donated by the owners of Green Fami. 2. Gift Aid received of £20,443 Included £6,323 relating to donatfons recetved in Ff21
THE PEARCE COGGAN FOUNDAnON la company limited guardnteel Balance Sheet at 31 March 2022 Fni Tangible Assets Totsl Hmed Assets 27,939A9 27J39A9 16,328.17 1&32&17 uTrent A55ets Cash at baThk and In hand Accruals To1 Current Assets 474.39 170.95 3.343.YJ 317A9 170.95 Cr•dlwrs: •mounts1¥l wlthkn oMy•ar A¢¢ounts Payab PAYE & NIC Payable Pensk)ns Payable Tot•1 Cr•dltor¥: •ys11111ffj th•T•Athkn •Try•w 240.10 376.07 42.88 9.M.05 330.15 659.05 .UO.20 N•tCun•rt ¥tss•ts IU•bllldul 19.949.251 Total AM•ts U•bllltl JiJJg&JJ 378.91 Cf•dknrs: amountsl•lWw du• •ft•rrnor•thin Dlrector5 Loans Tot•1 Cr•dltorn: •fflountsf4111ry •4ft•r morn than •n•y•¥r 48,702A3 48.702AJ 61,022.53 GI21.$3 Net Awets 117.fi04.501 15443.611 CIP¥ •nd Re5•n Current Year Eamlr Retalned Earnln85 Total Capltal and 37,039.11 154.643.611 (1750 3,646.59 IS8.290.201 154w.fjil Notes to the Balance Sheet l. The accrual of £3,343 represents Glft Aid receivable from FY22 donations that was receNed in Aprll 2022 2. Creditors falling due after more than one year represents Interest free long-term loans made by the owners of Green Fam to fund the company slnce it started in December 2014 until it •chieved churitsble >tatus in May 2020
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEE DIRECTORS Ireportonthefinancialstatementsofthecompanyfortheyearended31 March 2022whichareset out above. Respertivé réspofisibilities of thè Trustee Dirertors and Examin The Trustees are also the dirertors of the company for the purposes of company law, are responsible for the preparation of the flnanctal ststements. The Trustee Directors consider that an audit is not required for thi5 year under sectron 144121 of the Charities Act 2011 (the Act and Part 16 of the Companles Act 2(M)6 and that an Independent examlnath)n is needed. Havln8 satisfied myself that the company is not subject to audlt under charity or cornpany law and Is ellglble for Independent examlnation. it is my responsibillty to: examlne the flnanclal ststements under sectlon 145 of the A¢ follow the pnxedures laid down in the general Dlrections given by the Charlty Commlsslon under section 145151{bl of the Act; and state whether partlcular matter5 have come to my allentlon. Ba51$ of Independent examlnerfs report My examlnatlon was carrled out In accordance wlth the general D5rert5ons glven by the Charlty Commission. An examination includes a review of the accountin8 records kept by the company and comparlson of the attounts presented wlth those records. It also includes conslderation of anv unusual items or disclosu$ In the financial statements and seekln8 explanations from you as the Trustee Director5 concernlng any such matter5. The procedures undertaken do not provlde all the evidence that would be required in an audit, and con5equentty no oplftion is given as to whether the financlal statemen15 present a 'twe and falr Vie aThl the report Is Ilmlted to those matters set out in the statement below. Independent examlner's ststement I have completed my examlnation. I confimi that no materlal matters have come to my attention in connection with the examlnation which gives me cause to believe that, in any material respect.. the accountin8 records Vre not kept soundly (as would be required in accordance with sertion 130 of the Charltles Act): or the accounts dld not accord wlth the accountlng records. I have no concems and have o)me across no other rnatter5 in connectlon wlth the examination to which attention should be drawn In thls report In ordèr to enable a proper understanding of the accounts to be reached. Signed: IW. Dated: A M Business Services 7•1'. 01233 64543