2021-12-31-accounts - Bridgend County Allotments Association

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Trustees’ Annual Report for the period

From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date

Charity name: Bridgend County Allotments Association

Charity registration number:1189388

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Benefit the residents of Bridgend County Borough by providing Allotment Facilities in the interest of social welfare, recreational leisure time with the objective of improving wellbeing for the local communities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activities this year include centralising document management, creation of standardised processes and procedures offering fairness to all our members. Actively promote ourselves on Social Media as such acting as a central contact point for Allotment availability enquiries. Form a funding role to actively seek out local and County funding for our allotment sites.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have been kept informed of all communications and guidance issued by the Charities Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A

Contribution made by Para 1.38 volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Main achievements include creating a stable group of Trustees to fulfil our objectives, with nominated volunteers to manage various activities on behalf of the membership, specifically a funding officer. 4 sites are actively improving access for schools/disabled members communal gardening areas, submitting applications for local Government Grant funding.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	As above local funding for 3 sites achieved. Welsh Government 2021/22 to be paid in 2022
Performance of fundraising activities against objectives set	Para 1.41	Applications for further funding in 2022/23 are in progress.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Income £1845 Expenditure £1082
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	All unspent monies held are for the upkeep, maintenance, and emergency requirements of each site.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Rents collected for the upkeep and maintenance of the sites for the benefit of our members.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	None
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	10 year Management Agreement with Bridgend County Borough Council. Actively pursuing long term transfer of lease at 4 sites.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated/proposed and duly elected by existing Trustees and members in attendance.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Charity Commissions constitution and introduction to all policies and procedures required to carry out their roles to include mentoring from existing Trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	9 Trustees, all of which are BCAA representatives at each of our sites taking care of day-to-day management.
Relationship with any related parties	Para 1.51	All members of National Allotment Society (NAS), Bridgend Association Voluntary Organisations (BAVO)
Other		N/A

Reference and Administrative details

Charity name	Bridgend County Allotments Association
Other name the charity uses	BCAA
Registered charity number	1189388
Charity’s principal address	7 Wigan Terrace Bryncethin Bridgend CF32 9YE
Email Address	BCAAllotments@gmail.com

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	GerryBall	Chair.
	Julie Anne Coles	Secretary
	Phil Archer	Treasurer
	John Jones
	Lynne Parsons
	George Davis
	Nigel Ray
	Mark Jones
	David Keith Grey

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets Nil held in this capacity Name and objects of the Nil charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Nil safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Gerry Ball	Julie Anne Coles
	Chair.	Secretary
	26thJuly 2022
	26thJuly 2022

Bridgend County Allotment Association 1189388 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2021 31/12/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 923 234 268 1,425 - - - 1,425 183 187 710 1,080 - - - 1,080 345 - 358 703	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 923 234 268 1,425 - - - 1,425 183 187 - - - - 710 - - 1,080 - - - 1,080 345	Last year to the nearest £
Ground Rents	923		- - - - - - - - -	923	911
NAS Subs	234			234	152
Supplemental Insurance	268			268	258
Refundable Deposits					20
Water Services					40
Sales					197
Siite Fees					226
Administration Fees					210
*Sub total*(Gross income for AR)	1,425			1,425	2,014

A2 Asset and investment sales, (see table).
	-		- - -	-
	-			-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments
			-	1,425	2,014

NAS Subs	183		- - - - - - - - - -	183	224
Supplemental Insurance	187			187	294
Repairs Maintenance				-	269
Deposit Refunded				-	20
Consumables				-	31
Equipment/seedspurchase				-	191
Site Rent Retention	710			710	210
Room Hire				-	74
Rent Refund				-	32
**Sub total **	1,080			1,080	1,345

A4 Asset and investment purchases, (see table)
	-		- - -	-
	-			-
**Sub total **	-			-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-	1,080	1,345

	345	-	-	345	669
	-	-	- -	-	-
	358	-		358	-
	703	-	-	703	669

CCXX R1 accounts (SS)

24/08/2022

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 703 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Gerald F Ball	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Gerald F Ball	27/07/2022

CCXX R2 accounts (SS)

24/08/2022