## **Trustees’ Annual Report for the period** **From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date** ## **Charity name: Bridgend County Allotments Association** ## **Charity registration number:1189388** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Benefit the residents of Bridgend**
**County Borough by providing Allotment**
**Facilities in the interest of social**
**welfare, recreational leisure time with**
**the objective of improving wellbeing for**
**the local communities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Activities this year include centralising**
**document management, creation of**
**standardised processes and procedures**
**offering fairness to all our members.**
**Actively promote ourselves on Social**
**Media as such acting as a central**
**contact point for Allotment availability**
**enquiries.**
**Form a funding role to actively seek out**
**local and County funding for our**
**allotment sites.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All Trustees have been kept informed of**
**all communications and guidance**
**issued by the Charities Commission**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Contribution made by Para 1.38 volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Main achievements include creating a**
**stable group of Trustees to fulfil our**
**objectives, with nominated volunteers to**
**manage various activities on behalf of**
**the membership, specifically a funding**
**officer. 4 sites are actively improving**
**access for schools/disabled members**
**communal gardening areas, submitting**
**applications for local Government Grant**
**funding.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**As above local funding for 3 sites**
**achieved. Welsh Government 2021/22 to**
**be paid in 2022**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Applications for further funding in**
**2022/23 are in progress.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income
£1845
Expenditure
£1082| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**All unspent monies held are for the**
**upkeep, maintenance, and emergency**
**requirements of each site.**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Rents collected for the upkeep and**
**maintenance of the sites for the benefit**
**of our members.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**None**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**10 year Management Agreement with**
**Bridgend County Borough Council.**
**Actively pursuing long term transfer of**
**lease at 4 sites.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Nominated/proposed and duly elected**
**by existing Trustees and members in**
**attendance.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Charity Commissions constitution and**
**introduction to all policies and**
**procedures required to carry out their**
**roles to include mentoring from existing**
**Trustees.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**9 Trustees, all of which are BCAA**
**representatives at each of our sites**
**taking care of day-to-day management.**| |Relationship with any
related parties|Para 1.51|**All members of National Allotment**
**Society (NAS), Bridgend Association**
**Voluntary Organisations (BAVO)**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Bridgend County Allotments Association| |---|---| |Other name the charity uses|BCAA| |Registered charity number|1189388| |Charity’s principal address|**7 Wigan Terrace**
**Bryncethin**
**Bridgend**
**CF32 9YE**| |Email Address|BCAAllotments@gmail.com| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||GerryBall|Chair.||| ||Julie Anne Coles|Secretary||| ||Phil Archer|Treasurer||| ||John Jones|||| ||Lynne Parsons|||| ||George Davis|||| ||Nigel Ray|||| ||Mark Jones|||| ||David Keith Grey|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Nil held in this capacity Name and objects of the Nil charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Nil safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Gerry Ball|Julie Anne Coles| ||
Chair.|Secretary| ||26thJuly 2022|| ||26thJuly 2022|| **Bridgend County Allotment Association 1189388 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2021 31/12/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**923**
**234**
**268**
**1,425**
**-**
**-**
**-**
**1,425**
**183**
**187**
**710**
**1,080**
**-**
**-**
**-**
**1,080**
**345**
**-**
**358**
**703**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**923**
**234**
**268**
**1,425**
**-**
**-**
**-**
**1,425**
**183**
**187**
**-**
**-**
**-**
**-**
**710**
**-**
**-**
**1,080**
**-**
**-**
**-**
**1,080**

**345**|**Total funds**
**to the nearest £**
**923**
**234**
**268**
**1,425**
**-**
**-**
**-**
**1,425**
**183**
**187**
**-**
**-**
**-**
**-**
**710**
**-**
**-**
**1,080**
**-**
**-**
**-**
**1,080**

**345**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Ground Rents|**923**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**923**||**911**| |NAS Subs|**234**|||**234**||**152**| |Supplemental Insurance|**268**|||**268**||**258**| |Refundable Deposits||||||**20**| |Water Services||||||**40**| |Sales||||||**197**| |Siite Fees||||||**226**| |Administration Fees||||||**210**| |**_Sub total_**_(Gross income for_
_AR)_|**1,425**|||**1,425**||**2,014**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**1,425**||**2,014**| |||||||| |NAS Subs|**183**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**183**||**224**| |Supplemental Insurance|**187**|||**187**||**294**| |Repairs Maintenance||||**-**||**269**| |Deposit Refunded||||**-**||**20**| |Consumables||||**-**||**31**| |Equipment/seedspurchase||||**-**||**191**| |Site Rent Retention|**710**|||**710**||**210**| |Room Hire||||**-**||**74**| |Rent Refund||||**-**||**32**| |**_Sub total_ **|**1,080**|||**1,080**||**1,345**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**1,080**||**1,345**| |||||||| ||**345**|**-**|**-**|
**345**||**669**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**358**|**-**||**358**||**-**| ||**703**|**-**|**-**|**703**||**669**| CCXX R1 accounts (SS) 24/08/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**703**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Gerald F Ball|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Gerald F Ball|27/07/2022| ||||| CCXX R2 accounts (SS) 24/08/2022 2