Company Y•glstration number 12171611 (England and Wal) Charity T¢gi¥tratlon numbor 1189383 (England and Wal•sl THE PAPILLON PROJECT {PRIVATE COMPANY LIMITED BY GUARANTEE) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION Directors Prof P R Waldrun Df D Damés Mr T Greenwood Ms S Seery Chaity number 1189383 Conwny number 12171611 Tr•dlng Addrès$ The HUB City Academy Norwich 299 Bkjebell Road Norwich NR4 7LP Rggistored offiGg 25 Station Road Reepham Norfolk NR10 4LF Indepondent examiner Mervyn Clark• FCCA Baker Clarke FDV mited Swiss House Be¢kingham Street Tolleshunt Maior Essex CM9 8LZ Bankers Triodos Bank Deanery Road Bri5101 BS1 SAS Cothoperalive Bank PO Box 250 Skdmersdale WN86 Solicitors Birk8tts LLP Kingfisher HoLe 1 Gilders Way
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Pag• Trustees Report Independent examinerfs report 11 Statement of ffinancial xclwttiès 12 Balance sheet 13 Notes lo Ihts financial slalemenls 14-21
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS The trustees prèsent iheir annual report and financial statements for the year ended 31 August 202$. Trusts•s Prof P Waldron {Chairl DT D Davies (fre8$urI Ms S Seery Mr T Greenwood TnMte•s In pest at 31 August 2025.. Prof P Waldron (Chairl, Dr D Davies (Treasurer), Ms S Seery. Mr T GenwoOd Senior hlanagemènl T•am Mr M Will8r- Schools, Projèct Lead Tha financial statemants have b8en prepared in accordance with the a¢Unti policies sel out in note 1 to the fin8ncial statements and comply with the charity's Igoveming documenll. the Companies A¢t 2006 "ArKounting and Rèporting by Charities.. Statement of Recommended Practic* applicaile to charities pieparing their accounts in accordance with th• Financial Repo.ng Standard appticable in the UK and Repubb"¢ of Irèland {FRS 1021" (effective 1 January 20191. Objectives and activities PrPoS•S and Aims Our Charity's purposes as sel out in the objects cgnlained in the companls memorandum of association 8re'. reslricted specrfically only for the publi¢ benefft to 8dvancè the educab.on of the public, in particular bul not exclusively young people under the age of 25 years. in environmènt81 8Vl8reness and sustainable living, in Particular but not exclusivety through the estsblishment and development of school alk)Iment projg¢ts. Emsurfng our work delivers our aims We rewew our aims, objectNes and actiwties regularfy. These reviews look at what wè achièvad and the outcomes f our work. The reviews look at the success ol each key activity and the beneffts they have brought to those groups of people we arè sel up lo hèlp. The reviews also help us ensure our aim, objectives and actimlles romained focused on our statèd purposes. have referred to th8 guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future ac11vil8. In particular. the Trustees consider how planned aclMlie$ will ¢ontribule lo the aims and objectives Ihey have set. The locus of our work It is the vision of The Papillon Project that childrèn and young pèoplè in secondary schools across Norfolk along with their teachers. support staff. parents and mttmbers of their sthools. wider ¢ommunrty will be inspired to lead more sustainable, ethical and heallhier lives and to be Fnofe aware and respectful of the envtronment.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Ov•Thi•w The academiG year 2022025 marked The Papillon Project's sixth yéar of opèration and one of the most successful years in the eharity's history. We supported 30 secondary $¢hools ¥nd eollegès across Norfolk antl engaged with ovor 1.000 young pèople, offering them opportunities lo leam, grow and thrivè through school allolments. Our work Ihis year demonstrated not only the strength of our model but also thé deep tNst schools across Norfolk plaeè in thè charity. Our impact continues to reach faT beyond allotments.. we help young people build o)nfidence, develop life sknlls and discoverjoy and purpose in naluTe. Charity Staff and Operations Opeialionally, Thè Papillon Projed continued lo be led through 8 collectNè effort beeen charity stsff and a large and committed neork of volunteèrs. Slaff met every three weeks lo discuss $chool projects, share test Practice. celebrate success and addTèSS challenges in delivery. This structured approach énsured strong internal communication and ¢onsislency across our work with schools. A CO strength of the organisalion remains its ethos of honesty. openness and indusiwty. This culture fosters ¢atIvitY. shared ownership and a positive wtsrking ènvironmènt for all invofved. VoSunleer retention remains exceptionally strong. supported by our commitment 10 5h¢)wing iespèct, gratitude and attentiveness to VonIeèr feedback Thi$ collective team approach continues lo be central lo the charity's effediveness. One challenge identifd thi5 yeaf relates to managing our momentum suslainabty. With inueasing demand and a growing reputation, there is a risk of tsking on loo much without a clear operational plan. Overextension could place pressure on leadership and managemenl capacity. Understanding our limits for 202>2026 wll thèrèfore be èssential. The inlroduclion of the Mernbership Programme for Schools. along Wrth a staff preparation period in January- Febfuary, will support dearer structure and priorfusatlon mon9 forward. Challenges and Org#nlsaUonal CapacSty ile momenturn and demand for Thè Pèpillon Project continue lo grow, the organisation recognises the Importan of not overextending ils operational ¢ap3ciiy. The main challenge identrfied is managing expansion sustainably ensuring thal increasing interest does ntst outpace available resources or Undemie tl* quality of leadership and proFcl delivery. For the )COmn9 acadèmie year I20220261, clear planning and realistic capa¢ity-setting will be crucAal. The introduction of the new Mernbei$hÉp Pro9ramme for Schools, alongside a staff pieparation p¢rtr)d scheojled for January- February, will play a key role in pigviding struciure and managing workload$ mofè èlfèctively. S¢hool Engagn0nt and Membershlp Decisions ile uptake of the Membership Programme was strong. not all partner schools WIN transition inlo the new model. Two schools expressed a slrtsng desi lo ¢onts"nue but were unable to secure the necessary funding within their school budgets. A number of schools felt confident continuing indepeEhdently Mthout fijrther supp)rt - an Indicati of tho SiIWS$ and lasting impact ol previous years, collaboration. A small number ol schools did nol respond to th& membership invitation dewte belng gnien the sam opportunity as others. Thèsè variations reflecl Ihe differing financial circumstances, priorflies and Iwels of exIstg so11-5uffic4ency among partner schools.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Safeguarding During 2022025, The Papillon PiojeLt'$ Safeguarding taam consisted of.. Matt Willer {SPLI- Designated Safeguarding Lead Halet Walson IDSPL}- Deputy Designated Safeguarding Lead Tom Greenwood ITrusleel- Truslee with safeguarding rèsponsibility In cases where concems Involvgd a saf¢guarding t&am member. disdosures could be made dsrectty to Peter Vvaldron, Chair of Tw$tee$. RUitMnt C+f new volunteer5 was overseen by thè SPL or DSPL following the chariLy'S safer-recruitment procedures. All staff completed external safeguarding training ihTough Ihe Norfolk SafeguardiThJ Partnership, a5 well as PREVENT training via the Home Office. In addition, all staff. volunleet5 and Trustoes completed the charws intèmal safèguarding training, submitted the Showing a Safeguarding UndeInding ISASU) form and read Keeping Children Sale in Educalion (Septembor2022). Most volunteers also completed saleguarding training reqLJired by the individual schoo15 they supp(Kted and submitled Prior Saleguarding Training Confinnalion forms. All safeguar(ling documentalion was recotded in the chanty's Single Central Record {SCR}. Key Btrength$ A strong colloctivg effort- Our ITu$lees, stsff and èxtensive neOrk of local volunteers all contribute lo maknng Thè Papillon Project possible. The charity's achievements this ye81 8r• the resu ol their shared o)mmilmenl and teamwork. Diplomacy and thoughfful school •ngag•mènt- Wothing wth each individual school requires caTelul navigation and slrong rel8tion5hips. Ensuring that young peopl8 are actively using the school allotrnenls we help to Cate, develop and maintain remains a central focus of our operational work. Suecess of tho Membershlp Programme- The conclusion of the Membership Programme Process at the end ol the 2024-25 academic year demonstrated. that schools genuinely value The P8prllon Project and the support we offer. The unprecedented level of commitment shown by partKipating $¢hools htghlights the posilwe impact we are having on young 0p1È across Norfolk. Key areas for improvement Str•ngthenlng evldence of learnlng - Contirbue suppoiting youn9 peoplo to devek)p core gardening knowledge and skills, while impiomng how charity staff and. where approFyiale, fink teachers- record demonstrate that mÈaningftJl leamiThJ and understanding are taking place. Increasing operational effieièney and sustalnability- Further starnIe al aspect3 of the chanly's operations, from schoopbased project delivery lo publi¢ events, ensuring thal our praCtiS remairb efficient, su$(ain8ble atvl wellrdInated. Improving Impact r•cordSng and evaluatlon - Although we are confident that ¢hildren and young people are having a highly positive experience. the way we caplure and record our Impact needs to bècome nKJre effective and ¢onsistent across the next academic year. Enhancing support for I8r sehotsl projècts Given that staff wsits are limited lo every Ihree weeks. and volunteer capacity can be low for labour-inlensive work, we aim to make greater use of extemal volunteer groups {e.g., Avival to increase support and achieve Stronger phy*G81 outcomès in sthools.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Review of Additional W?y¥ Wè Support•d Sehools Th• Kalèidoscop• Two edilKJns of The Kaleidoscopg - autumn and spring were successfulty produced this yèar. thanks to Ihe dedicated unpaid work tsf our volunteer editor. The Kaleidosc4Jpe continue5 10 Serve both as a practical guide for teachers and a celebration of the a¢hiev8ments taking place across the schoels we support. VIP contributors, induding 88C Gardeners, Worfd presenter Fran¢es Tophill, helped extend Ihe rnagazine'8 reach beyond Norfolk and increased public engagement. Websfie anatytics indicalg Ihal The Kaleidoscope page reCeId hundrèds of wsits, and although exact download numbers cannot be confimed. we are confident that more than one hundred people viewed or accessed the magazine, supported by sorial media promo1ion. The Kaleidoscope will continue to be primanly a digital publication, capturing and showcasing our tharitablè work at the beginning and end ol the growing 5ea50n. ocoon Box*$ #nd the'ButtÈrfly Boosv This year, we created 12 bespoke Cocoon Boxès, produced on request to help schools kid(-start the 2025 growing season. These boxes also served a5 a practical resouree for volL¢nteers, used Ihe contents lo sutvort their own $ession$. Later in the season, wè dalivered our 'Butterfty Boost. initiative for the second time. providing additional plants lo schoo15 in June to strengthen their growing eforts. For the second conxécutivè year. plant scientists at The Sainsburfs Laboratory supported this Initiative by growing a wide range of squashes and cucumbers, which were then distributed by charity staff lo schools in ntred. Thè Buttèrfly Effect continued to develop The Buttert7y Effect- a conpt built around using our uniquè position of Working with many schools lo help them $upport one another. This included facilitating the sharin9 and. al limes, the exchanging of equipment and resources belweèn sthools. This approach not onty saves the charity lime and money in soui¢in9 materials bul also nY)dels poslive woperalion belwèen sthools. By sharin9 these stories publicly through SOfAal Tnedia, we showcase a growing sense of collaboratSon and camarad¢rie. partilartY among schools within the samè trust. SALT Courses Onè in-person SALT (School Allotment LeaderJhip TrnTnSngl ¢ourse was delivered this year al Cai8lw Academy. The session achievèd a strong lurnout of eight participanls. induding teachers from several nearby secondary schools wé also suppott Onllne Resources Website analytics show that our online artides were fr9quent a¢¢essed throughout the acadernic year, with ovgr one hundr8d downloads of specific resour$. Thèsè digital matèrials remain a vital tool for supporb.ng sthools- both wrthin and outside Norfolk- that we are unable lo assist in person. Public Events Th¢ Charity parlicApaled in a wide range of public events during 202¥2025. from local community gatherings to major county shows. These events helped boost visibilty. generate public interest aThJ support reuuilment of new voluntèers. A major high1h1 w88 the annual celebratory event at The Bishop's HOU G•rd¢n, generously hosted by the Bishop of Norwich. This evgnl brought together volunteers. sthools and lunders lo celebrate the year's achievements. Students from City A¢ad&my NOlCh played a standout role by prepaTing and sèmng canapés ol their own creation. also had a strong presence at the Royal Norfolk Show 8nd the Aylsham Show, helping to raise our wofil& a¢ross tho county. For Ihe first time, we hosted a Volunte•rs' Picnic at Reepharn High Schoo1.5 Allolmenl Prgjecl in August The event successfully brought together volunleers, trustees and staff, slrengihening our volunteer communty and eelebrating collective achievements.
THE PAPILLON PROJECT {PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Extwnal Support and Collaboratlon Atthough we did nol woik with any formal delivery partners during tho 20225 academic year, we benefitted signrflntty Irom the support of È rangè of Èxtèmal organisations. These organisations contributed maler181s, resources and volunteer lime that strengthened our work across s¢hools and helped enhance our operational capacity. Notable examples indude.. The Dockerill Group, which genèrously donatèd approximataly 11k15 tonnes of topsol. Rlngway. which provided essenli81 materials su¢h as woodÈn pallÈls and 18C watèr tanks. AvNa, whose volunteers sUPPQrted our seasonal Tool Bank workshop and look part in a tharity work day 81 Reepham High SeJ)ool in Augusl. Bèn Burgèss, who supplied pallet collars used aosS warious School 511e8. Not¢u1ts Gardw Cgntr8, which offered valuable plant donations. The Sainsl)ury'$ Laboratory, which again provided plant donations. rthributing to our Butteffly 800s1 and supporting schools throughout the glowing season. Thèse contributions played a meaningful rok in enabling our work and demonstrate the growing goothwill and Community ba¢king for Thè Papillon Projed's mission.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Environmental Benefits Our school allotm8nts are created and maintained using Organ practES and simple, sustainable technologies. A signrficanl proportion of (he materia15 used in conslTuclion are upryded items- such as wooden pallets. IBC tsnks and repurposed baths that would OtheIse have gone lo landfill. By transfomiing discarded maleiials into produ¢tTrve assets, we help challenge perceptr'ons of aste- and demonslrale to stlents and school communilie8 that sustainability can be Pfaclical. low-cosl and creatsve. These allotments also encourage schools to re-evaluate the potential of overlooked or peripheral Spaces on their siles. As a result. many schoo15 have begun 8¢1ively enhanGing these ar¢as for wildlife. In numerous projÈ¢ts. staff and valteerS have reported increased biodiversity. including more birds. pollinators, insects and other ltscal speues. Although we believe that formal ecological monitOTing would add walue and help evidence this impact, we curienlly lack a dedicated voluntèèr to lead this work. Environmental responsibility underpins evèry 8spe¢t of our charity's approach. We leach sludgnl¥ about compostsng. soil health, water conservation and sustainable growing techniques. We also reflect these values in our fijndraising activities. Al Papillon Project merchandisè is m8de from upcyded, reused or sustainably sourced maleiials. thanks lo the creativity and commitment ol our volunteers. Examplès include a parent voluAlèÈr who spèei3lisÈs In simple water-pump technology and arnlher dtrdaIed to exploring altematwe, low-impact con8lru¢tion methods. Looking ahead, we aim lo f()rrralis¢ this commitment by developing a comprehensive enironrnental policy. This wll help ensure that our sustainable principles iefflain ¥mbèddèd in every area of the charity's operational and educational work as we continue lo grow. Summary of impJct during 2024-26 Young people engaged in a very broad spectrum of ways Ihroughout the academic year at Iheif school allotmenl. Key examples of thi5 engagement wère weekty lunchtime andlor after school sessions, lo Ilmelabled lessons. spontaneous class visits. lo focused sèssions through a school day with charity staff every Ihree-week. through to open evenings lo whole year group irnpact days led by The Papillon Proj'ed. It's impossible lo gwe w Èxaci ffigure of all young people who engaged with their school allotrnent becattse of our efforts, but it's approxun8tely and confidènuy over a 1000. This number was achieved through cloiing regular participaliorb wilh individual sthwls visually and creating an average, with exact numbers also prowded dire¢ty by link teachers for specth sessions and whole year gioup impact days loo. What do children and young people thlnk about their experience? In summary, we know that ¢hilaren and young people of all ages. who allend their school anotment on a regular basis. do so because they want to bè there and come to enjoy themsefves, to be happy, leam and have temporary break of school life. These young people volunteer their time during lunchtimes or after school sessions. Olhgr children and young people become invtslvÈd in thèir school allotment because il has been recommended to them, as an experience, by their schc*ol. The latter ranged from small groups who took part in 'gardening inlefftntion. to whole s¢hool impact days that involved hundred5 of 51udenls. How the CharSty Bonefits th• Vllder Community The Papillon Project helps schools connect meaningfully with local cornmunilies. Local businèsses, farmers, gardeners, tradespeople and reliied resid$nts ¢onlribute skills. materials and lime strengthening both the allotments and communty ties. Many voluntee[¥ ieport p•rsonal benefits, induding purpose, connedion and imptov•d wellbeing. Public events alsts remabn vltal In attra¢tSng new volunteers and sharing the charitys mission wrth the wKler wblic.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS How th• CrIty B•nefits the School Communlty The Papillon Project continues to make a meaningful contribuln lo the wider schoeA eommunty. particularly through its support of the Duke of Edinburgh IDofEI Award scheme. As in previous years. we wot*ed dosely wilh schools licensed to deliver the DOE programmè, helping young peopto complete the volunleering OT skills dements of their Bronze and Silver Award5 through practical, rewarding work al their school alk)Imenls. Ivhat Did Tèachèrs Think About Our Impact? To understand the difference our work made lo schools during 202<25, we invited all 30 partnw schools and their link teachers to cornplele our end-of_yèar evaluats"on. Although onty nine schools submitted completed evaluations, the feedback received was consislenuy positive and highlighted the value of our support, resources, and piesen¢g auoss thg yèar. One key que511L asked w8S'. "Overall. has the charity madè a positive impact at your school this yea Teacher Feedback 'Ves. Without the use of the allotment, a great number ol our sludenls would be lost in an edUcatn system not designed for IheiF needs. The charity has helped start and maintain a resourcè that is Invaable, and would not have got going rf il weren't for the charity. Your impact days have been crucial in terns of spieadiig awareness ol the projed and ils cole aims.. 'Yes. massively. IVS helped sorne students with a high level of need 8nd glven them something lo look fOard to. Students who were at iisk of 'falling through the crack5, ended up with some PUTPOSè and an opportunity lo build strong relalionshlps wtth staff. l am completely happy wth the way that the charity operates and I think the level of supwi is lanlastic." 'Yes definilely. The quad garden is vary central and many staff and students comment free on hw lovaly it is lo walk past. Staff with a few minutes free often pop out for a quick vis. "Most definitèly. Wrthout the support of TPP. the after-school club would not bè as $Ltecessfvl as it has tRen. 11 has allowed us lo apply for funding which has enabled us to purchase a polytunnel and repair areas that were falling apart, which will only go on lo makè the club better in future yeaT6 to comts.. Financial review This year. the Trustees havè focused primarbly on maintaining sufficient reserves lo ensu the finanaal security and stability of our staff team. Although wè were unable to meel the proposed budget for Ihe full year, the vintinuation of staff members has strengthened thè tharity's oparalional capaciiy and increased Ouf overall momentum. )ilè fifiancial pressures remain a challenge, the comwilment. piodudivity and resilience of our $taff and voluntèèrs continuè lo underpin our confidence in the organisation's future. Their dedication ensures that. despite the constraints, The Papilkjn Projeci remains welkposilioned to deliver meaningful ar¥J positive impact acmss the Schools and communities we support. Prlncipal Fundlng Sources Dvrlng this year we have been fortunate in receiving fvnding from the Alan Boswell Foundation £5,000. the Clan Trust lowaids admlnistration costs £5,Ot)O and support from a Ciowdfunder set up through AVIVA ID e&$$ ol £7,000. othèr grants recèived together wrth general donations and gifts have enabled the charity lo continue to run in a secuie fashion. W¥ continue to be very gratelul for support from NILE (NoMi¢h Insthtute for Lanwage Education) and The Tiavel Chaplèr. Investsnent Pollcy Currèntly, th8 Trustees fael that fvnds may still be needed in the short temi, so are not plaang any fvndin9 into long term investment. Resorves Pollcy The Trusteas wish lo build reserves lo coveT Ihe main cosls of stsffjng and core business costs for th yèars.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Structure. governancè and managemènt Gowrnlng Document The organisatK*n is a charitable company limtted by guarantee, incorporated on 23 August 2019 and regi51&red as a charity on 6 May 2020. The company was established under ArtiGle5 of Association which established ihÈ tsbjÈcts and powers of the charitable cL)mpany and is governed under its Articles of Association. In the event of the company being wovnd up members are required to contribute an amount rK)l eKcegdin9 £1. R•¢rnltmènt and Appointrnent of Trustees Thè diréctors of thè company are also charity trustees for thè purposÈs of ch81ty and under Ihe cornpany's Articles are kn(Iwn as members of the Trustees. Under the requirernenls of the Memorandum aThJ Articles of Association the members of the Trusteès ar8 elecled to seNe for a period of three yèars aftw they musl be rfrelected. Al members of the Trustees glvè their timè voluntarily and receive no beneffits from the Charity. Any expenses redaimed from the Charity are set out in note 6 to the accounts. Inttialty thè Board of Trustees was formed from four individuals vAth an interest and experience in Ihe Charity's aims as sat out in the Articles. We are very aware of the need lo have a bioad but levant set of skilLs vilhin the board. ere we see a gap in Dur skills. individuals are approached to olfèr thèmselves for election to the Board, often from the pool of volunteers already involved in the Charity. It is very important w8 lèel to have members of the Board with hands on experience of the work of the Charity. Where we see the need, we wll be rwuiting oulside of the pool of voluntéèrs by advèrtising. hope this will bring fresh eyes and objectivity. as véell as maintaining our legal responsiblities, for example irh 8rea$ of employment, safeguarding or health and safely. Al wesenl w• fed the Board represents the Charity well in tevtn5 of skills and experien. but in an effort lo maintatn thè broad mix we have an audit of Trustee skills al our 8nnval review. It is very important to us that the Board represents the diverse world we live in,. at present we are achieving this in some aspects bui will continue lo be proactive in our recruitmenl of trustees to meet this aim. Tru¥tee Induction and Traini#9 To ensure all the Co¢1 legal obligations are met and that we make il a smwlh and vJ8lcomlNJ eXrien for the prospective Iruslee, we have g Trustee Checklist. Thi5 becomes active from first contact with 4 piospactive trustee. Each step of the process is logged. frtsm sènding information about becoming a trustee lo their regi51rallon, and any legal obligation5 of either party. As part of the induction, it is felt essential for a trustee not tsmiliar with th& alh)tments lo visit and speak with the volunteers, leaehers and students. Once Ihe trustee has been appointed by the BDard a 'Wglcomè' pack is sent which indudes a number of key documents including.. A letter tsf appointment Arh"des ofAssouation Past minutes Recent fin8neial statements CC3 Trustee Doc from the Charity Commission The Charity's complelg set of ptslieies Trustee Dedaration lorm to be signed Trustee agreement fom lo be 81gned Schools, Project Lead reports In addi1S¢)n. there are regular reviews of skills and training is offered ¥vhere therè is a need.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE CONTENTS Risk Management The Tiuslees have conducted a feview of the major risk$ to which the Charity is exposed. A risk regisler has been established and is updated al least annualty- Whère appropriate. systems or procEdures have been established to mitigate the risks the Charty faces. Signtficanl exlernal iisks to fijnding h8ve1gd to the development of a slralegi plan which wil allow for the diversifi¢alion of funding and a¢tiwtÈs. IntÈmal Control risks are minimised by the implementation of procedures for aulhorisation of all Iransaclion5 and projects. Procédures are in F4ace lo ensuTe offtplian¢e wlth hèalth and safety of staff, volunleers. clients and visilots to schools. Thg$e procedures are riodicAlly reviewèd lo ensure that they continue to meel the needs of the Charty. Oryanisational Structure The Papillon Project has a Board of Trustees ¢utrenlly with four members who meet Monthly and are responsible for the slrategic direction and policy of the Charity. At presgnt the Board's members come from a Wdriely of professional backgrounds relevant to the work of the ChaThty. A $cherne of del&galion is in place and day lo day responsibihty for the provision of Ihe serviw rests wth the Schools, Project Lead, who Is responsible for ènsuring that Ihe ChaTNy delivers the servi¢es spe¢med and that key performance indicalor5 are met. There arè teams of volunteers responsible for helping Ihe Trustees and Schools. Project Lead wf(h administration. fundraising. or9anision of fundraising events and on-stte sthool allotment work. RèsponsibilitWdS of th• Trustees Company law requires the Trustees to prepaie financial slalefflents for ea(l) fin8nclal year whh grve a t and fair ew ol the Slate of tho affairs of the charitable company as 8t the balancé sheet datè and of its incoming resources and appti(8tion of resources, including InMe and expenditure, for the financial yeaf. In preparing those financial slalements, Ihe Tru$lees sh¢uld follow best practice and.. • select suitable accounting policies and then apply them cJnsistently rnakejudgements and eslim81e5 that are reasonablè and pnJdent prepare the financial slatemenls on the going concem basis unless li 1$ not appropriate lo a5swne that the company will c4Jntinue on Ihat basi5 The Trustees are responsible for rnaintaining proper accounting records whi¢h dis¢los$ with rèasonable accuracy al any lirne the finanual position of the charitabk company and lo enable them lo ensure that Ihe fin8ncÉal slatemenls comply with the Companies Acl 1985. The Trustees are also responsible for safeguardiny the assets of Ihe charitable cornpany and hen for taking rèasonable steps for the prevenbon and detection of fraud and other irregularities. Memb•Ys ofth& Trustees Members of the Trustees. who are directors foT the purpose ol company law and Iruslees for the PUfPOSe of charity law, who setvod during the year and up to the date of this reptsrt arè set Olrt on pagè l. In accordance with company law. as the company's directors. we certfy Ihat.. so far as we are awar•, there is no relevant information of which the company's Independent Examiner is unaware as ihe direclors of the ¢ompany we have taken all the steps that we oughl to have taken in wder b rnaké ourselves aware of any relevant accountin9 infom)ation and to establish that the Charity's Independent Exambnw 58 aware of that infomiation.
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) CONTENTS Independent Examinèr Mervyn Clarke FCCA of Baker Clarke FDV Limited was r&appoinled as the charitable company's indgpendenl exaniner following fri)m his pieviou$ appointmant. This report has been prepared in alanCe with the Stalgmenl of RgcA)mmended Practice.. Accuunling and Reporting by Charities (issued in March 20051 and irt acwrdanca with the special provisions of Part Vll ol the Companies Act 1985 relating 10 Small enlrties. The Trustees port was approved by the Board of Trustees. Prol P R Vwdlthon Dlrector and Ghaiy of Tru¥tg•8 17 March 2026 10-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PAPILLON PROJECT I report lo the trustees on my examination of the financial stslemenls ol The Paplllon Pfolecl Ihe year ended 31 August 2025. Respon$ibilitle$ and bas1$ ol report As the Iiuslees o( thè charity {and also its directors for the purpose5 of company law), you are responslble for the preparation ol the financial statèments in accordance Mth the wuiremenls of the Companie3 Act 2(X)6. HaviThJ satisfied mysew that the financi81 stslements of th9 ¢hariiy are not required to bg audited sjnder Part 16 of th8 Companies Act 2006 and are eligible for independent Èxamin8tion. I report in spect ol my examination of the chaiity's finanaal slatements carried out under 5eclion 145 of the Charities Act 2011. In c8rryiThJ out my examination I have follow9d the Directions given by the Charity Commission under seetiort 14515llbl ol thè CharitsesAct 2011. Indopgndent gxamin•¢$ $tsl•m•nt I have mpleted my examination. I confirm Ihal no matters have corne lo my attention In neCtIOn wilh the examination g¥wng me causo to b81ieve thal in any material respect.. accounting records were not kept in respect of the charity as fgqLFir8d by sdK)n 388 of the Companies Act 2006. the finanrial slalemenls do not 8eMrd with those records,. or the financial statements do not comply with tho accounting requirements of section 3% of the Companiès Act 2006 other than 8ny requirement that the financial statements give a true and fair Mew, which is n( a m8tter corbsidered as part of an independenl ex¥minali¢)n-, or the financial statements have not been prepared in accordance wilh the methods and princaples of the Slalemenl of Recomrnènded Practice for accounting and reporting by ch8rFtieS 8pplicable to charstios prep#Ting their finan¢i81 statements in accordance with the FinarAal ReportiThJ Standard applicable in thè UK and Republic of Ireland IFRS 1021. I have no rA)ncems and have corne acros5 no other matter8 in )nneCtIOn wlth examination to which attention $hovld ba drawn in this q In order lo enable a Proper unde151anding of the financial statements to be reached. Signed.......,..... Mewn Clarke FC Chartered Certifie er Clarke Accountants DV Limited Daled.. 17 March 26 11
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2025 Unre¥trietsd R•strieted funds funds 2025 202S Total Unrestricted Restricted funds funds 2024 2024 Totsl 2025 2024 Note$ Donations and legacie8 Cha141able a¢tiMties Investments 29.723 205 847 8,550 38,273 205 38,766 176 1,130 18,250 57,018 176 1,130 Totsl Ineomé 30.775 8,550 39,325 40,072 18,250 58,322 Chafitable activities 38.936 9,987 48,923 43,797 17,850 61,647 Net expondlture foi th* yearf Net movom•nl in funds {8.161} (1.43T) 19,5981 13,7251 400 13,325) Fund balances al 1 September 2024 44,502 49,402 48,227 4,500 52,727 Fund balances at 31 Augu¥t 2025 36,341 3.463 39,804 44,502 4,900 49,402 The statement of finanaal aclmlies indudes all 9ains and losses recognised in the year. The statèment of financial actiwtvs includes all gains and10sses re¢ognis•d in the year. All income and expenditure derive from c(>nlinuing aCtNitS. The statement of financial activities also mplIeS wrth the requirements for an inrne and expenditure acLx)unt under the Companyas Aci 21X)6. 12-
THE PAPILLON PROJECT IPRIVATE COMPANY LIMITED BY GUARANTEE) BALANCE SHEET ASAT31 AUGUST2025 2025 2024 Notes CuThent as$tts Debtors Cash al bank and in hand 10 150 46,635 2.195 47,330 48.7BS 49,525 Creditor3: amounts falling du• wlthln one year 11 {6,981) 11231 N•t eurrent a$ts 39.804 49.402 Ng1 a$s•ts •xcluding penslon liability 39.804 49.402 Th• funds of th• charity Restricted income fund¥ Unrestricted funds 13 3,463 36,341 4.900 44.SD2 39.804 49,402 The company is gnltlled to the exemption from the audit requirement contsined in wbon 477 of ihe Companies Act 2006. for the year ended 31 August 2025. The directors aCknOedge their re3pon3ibilrtits for complying with the requirements of the Companles Act 2006 with respect to accounting recor(1s 8nd the preparation of financial slalemgnls. The members have not required the company to obtain an audit of its ffinancial Statements fr)1 tho year in question in accordance with section 476. These financial slatemenls have been prepar&d in a¢cordance wrth the provisions applicable lo coMpae8 subia¢t to the small companies regime. The fin8n¢ial slalèmants were approved by the trustee5 on 17 March 2026 Dr D Davies Dlrector and Chalr ol Tru8ts0$ Company registration numb8r 12171611 {England and Wales) 13-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 AccountSng poli¢ie¥ Charlty InfOrntiOn The Papillon Project is a private Company lirniled by guarantee incorFKJrated in England and Wales. The registered office is 25 Station Road, Reepham, Norfolk. NR10 4LF. 1.1 Accounting convèntion The financial slalemenls have been prepared in accordance the charity'$ gjveming document, the Companies Aci 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic ol Ireland" and the Charities SORP 'Accounting and Reporting by Chartties= Slalement of Recommended PiaBli¢e applicable to charilies preparing their accounts in accordance wfth the Financial Reporting Stsndard applieable in the UK and Republic of Ireland (FRS 102}" The charty is a PublK Benefit Enb"ty as (kfined by FRS 102. The ffinancAal statements are prepared in #leding. wbi¢h is the functional CrncY of the charrty. Monetary amounts in these financial statements are rounde(I lo the nearest £. The finan¢lal ststements have been Prepared under the historical cost o)nvenlion. The prinLTpal accounb'ng policies adopted are Set out below. 12 Charitablo funds Unrestricted lunds are avaiLqble for use at the disuetton of Ihe Irustees in furthernnce of thelr charilable objectives. Restricted funds are subject lo specific conditsons by donors or granlors as kn how they may bé used. Tho purposes and uses of the restricted funds are set OLtt in the notes to the financial slalements. IJ Income All incoming resour¢xs are induded in the statement of finanrjal activrfies when the Charity Is ented to, and virtually cèrtain to recèThiè, the income and the amount can be quantified wth reasonable a¢curacy. The following policies are applied to particular categories of income.. Voluntary income is ieceived by way of grants, donal#)ns and gffts and is dudd in fijll in th6 Statement of Financial Activities when receivable. Grants. where entNlement is not conditional on the delivery of a specific performance by the Charity, are recognised when the Charity unconditionalty enlilled lo the grant. Donated seNices and facilities are induded al the value to Ihe Chariiy where this can be quantified. The value ol serVIS provided by volunteer5 ha5 not been induded in thèse 8ccounls. Clothing and other items donated for res8le thiough thè Charity's shop are induded as incoming reSoUrS within activities for generating fund5 wherh they arè sold. Incoming reSoUrS from charitable trading aelivily are a¢Unted for when eamed. Incoming rèsources from grants, where related to perforEn3n¢¥ and Specific deliverables. are aunItsd for as the Charty eams the right to consideration by its perforrTWlCe. 14-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025 Accounting pollci {Contlnuodl 1A EXndItUrn Expenditure is recognised on an accrual basis as a liability is inGurred. Expenditurè indudes any VAT which cannot be fvlly recovered, and is reported as part of the expenrt to which rt relates= Costs of generating funds comprise the c051s a550ciated with attracting voluntsry incom& and the costs of trading for fundraising purposes induding the Charity's shop. Charitable expenditure comprises those costs incuffed by the Charity in the delivery of Its aixivities and services for its beneficiaries.11 includes both costs that can be allocated direclty lo suth aclivitses and U)osè costs of an IndiCt natu necessary to support them. Govèrnanee ¢osts include Ihose costs associaled wilh meeting the constrtutional and slaluiory iequirements ol the Charity and indudè the audit féès and costs linked to the strategic management of the Charity. All costs are allocated betsveen the expenditure categories of the Statemènt of Finanaal Affairs on a basis designed to ffeCt the use of the resour¢e. Costs relab.ng to a partIlar activty are allocated directly, others are apportioned on an appropriate basis e.g. Ik)or areas, per cgprto or estimated usage as set out in Note 6. 1.5 Tang•ble fixed assets The Challty has Fixed A8$ets. 1.6 Cesh and ¢a8h •qulvalents Cash and cash equivalents indude cash in hand, deposits held at call Mlh banks, other short-temi liquid Ivèstmenis with original malurilies of three months or less, and bank overdraft& Bank overdraft5 ato shown wilhin borrowings in current liabilities. 1.7 Financi•l in¥trumpnts Thè chartty has elected lo apply the prowsions of Section 11 'Bastc Financial Instruments, and Section 12 'Othei Financial Instrum•nts Issues. ol FRS 102 to all of its financial instnjments. Financial irkslwmenls ale recognised in th6 charity's balance sheet whan th8 charity b8cc¥nes party to the contractual wovisions of the instrument. Financial assets and liabilities are offset, with the nel amounts PTÈsÈnt•d in th• findla1 statements, when there is a legally enforceable right to set off the iecognised amounts and theie is 8ll lrtenlion lo sèttle on a net tsas or to reakse the asset arsd settle the liability simultaneously. 8aslc finanelal ass8ts Basic financial assets, which include debtors anij cash 8nd bank b818nces. are initialty measured at transaction price including transaction costs and are subsequenly carried at amortised cosl ustng Ihe effectlV8 interest method unless the arrangement constitutes a financing iransaction. where the Iiansa¢tion is measured at ihe present value of the future receipts discounled al a market rale of interest. Financial as501s dassified as recèivable vrithin one year are not amort15ed. Basic financial liabililie Basi¢ finanual liabilities, including credilors and bank loans are inilialty recognised al transaction prlce unless the arrangement constitutes a finanung transaction, where the debl ifislrumenl 1$ measured al the present valu8 of the fijture payments disoounled at a market rale of inlwesl. FinarKial liabililvès da55ified a5 payable within one yeai are not amortis•d. Debt inslTumenls are subsequendy carried at amortised cost. using the effective inleresl rale melhod. Trade creditors are oblig81ions to pay lor goods or sèrvices that have been acquired in Ihe ordinary course of operations from suppliers. Amounts payable are tJa55ified as currenl liabilibes if paymènt is due within one year or less. If not. they are presented 8s non-currenl Ik4bilrties. Tratk credrtors are recognised initialty at transaction price and sub5equenUy measured at amortised using the effedive int&re$t melhod. 15-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 31 AUGUST 2025 Accounting policies (Continuedl D•rneognition of financial liabilities Financial liablrties #Te dere¢ognised when the chariws ¢ontra¢tual obligations expire or are discharged or cancelled. IJ Employee n•t¢S The cost of any unused holiday entillement is recognised in the period in which the empk*yees serwces are re¢elveil. Tetminalion benefits ale iecognised immediately as an frxptnse when the charity is demonslrably committed leiminate the employment of an èmployee or to providè tem)ination bènefits. Crftlcal account5ng estlmates and judgements In the application of th¢ Chari$ ac¢ounling policies, the trustees are required to make judgements. esliwnales and assumptions about the G81rying amovnt tsf assèts and liabilrties that are not readily apparent from other sources. The eslimales and 8s$ociale(l assumptions arè based on historieal experience and other factors that are considered to be relevant. Actual resu115 may drffer from Ihtrse eslimatas. The estimates and Ltnderlying assumptions are reviewed on an oThJoing basis. R¢wsK)ns lo accounting estimales are recognised in the period in which the estirnate is revised where the rewsion affects onty that period, or in the period of the revision and future periods where the reViSn affects both current and fvlure penorls. 16-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025 Donations and Grnnts Unrostrfct•d Restricted funds funds Totsl Unre5tri¢tÈd hjnds Rèstricted funds Total 2025 2025 2025 2024 2024 2024 Donaticlis and gifts Grants 16.502 13,221 8,550 25,052 13.221 12,LN)1 26,765 14.250 4.000 26,251 30,765 29,723 8,550 38,273 38,766 18,250 57,016 on Unrestrlctsd Fundraising Project.. AVIVA support towards a m8mb8r of staff £7,328.27 Richard Pthvell £1,250 Unrèstrletsd Norwith Cathedial £4S0 Alan Boswell Foundation £5,IX)O Norwith Instrtute of Language Education £2.831.34 Lady Cholmondeley £3.(X)O Inner Wneel Great Yarmovlh £1,7(YJ Restricted Clan Trust £5,000 (Administration costs and schools materfals Veolia £800 IAllotment materialsl Aylsham Show £250 (Allotment malerials) The Travel Chapter £2,500 Ilowards staff costs} Charitable aclivitlO8 Papup Shop Publlt & Charitablg Events 202S Total Papup Shop 2025 PUNIC & CharSiablo Evonts Titsl ZOZ4 2026 2024 2024 Sal8 01 goods 87 118 205 41 135 176 Charitablg trading Income Papup Shop Incorne £87 Clothing and other items donated for resale through the Charity's shop are induded as incomin9 resouie*s wllhin 8ctNilies for generating funds when they are scld. Public Events There were various small events throughout the yèar. total income £118 Total of schools, donations to fvrthèr th8 charitable 8ctiwtias £3,155 17-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025 Income from Inv•stm8nts Unrestricted Unrèstrletèd funds fvnd$ 2025 2024 Inleresl TeceNable 1,130 Charitsblè activit Charitabl• Charitable Expendliure Expenditure 2025 2024 Staff ctrsls Papup Shop Public Events CharilableAclNities 42,230 52,134 23 733 2,737 5.584 45,766 56,430 Governance C051s 3,157 3,217 48,923 61.647 Anatysis by fvnd Unre51ricted ld3 Reslri¢ted ndS 38,936 9,987 43,797 17,850 48,923 61,647 Govemance costs indude.. Weblemail costs £1.638 Insurance £562, DBS checkslcouT8es £462, PP&S £419, Bank charges £42 and Misc £34. Trustse$ No members of the Trustees received any remuneiation during the year. No Trustee or other person related to Ihe Charity had any personal interèst in any contracl or Iransaclion entered into by the Charity durin9 the year. -18-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025 Employees The average monthty number of employees during Ihe year was.. 2025 Number 2024 Number Employm9nt Gosts 2025 2024 Wages and Salaries 42.230 52,134 Thère werè no employees whose annual remuneratlon was more than £60,(MIO. Taxation Thtr tharity is •xèmpt from taxation on its activities because all its income is aPFAied for ¢harhable purpows. 10 Debto 2025 2024 Amounts falling due within on* ye•r: Other debtors Prepayments and accrued in¢tsme 2.039 156 150 150 2,195 11 Crèdltorn: amounts falling due within ong year 2025 2024 Not&5 other taxation and soc4al seajrity Delerred inGc¥ne 81 6.900 123 12 6,981 123 12 Deferred income 2025 2024 Other defefred income 6,900 Deferred income is induded in the financial statements as foll¢)WS'. 19-
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS {CONTINUEO) FOR THE YEAR ENDED 31 AUGUST2025 12 Defeffed Income {Continugdl 2026 2024 Def8rred incom8 is included within- Current liabilities 6,900 Movemen15 in the year- Deferred income at 1 September 2024 Resources deferrgd in the year 6,900 Deferred income at 31 August 2025 6,900 13 RèitrletÈd funds The restrtcled funds of the chaiily comprisè the unexpended balances of donatsons and grants held on trust subject lo specific conditions by donors as lo how they may be used. At1 September 2024 Incoming rèsources Rèsources At 31 August exponded 2025 4,900 8,550 19,9871 3,463 Previous yèar: At1 Septsmber 2023 Incomin9 resour¢e$ Resources At 31 August •xpended 2024 4.500 18,250 117.8501 14 Unrestrictèd funds The unrestricted fund5 ofthe charity mplIse the untrxpended balanS of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These I1e designated funds which have been Sel aside out of unrestricted funds by the trustees for specthc purposes. At1 September 2024 Incoming sources Rèsourcès At 31 August
xpend•d
202S General funds 44,502 30.775 138,9361 36,341
THE PAPILLON PROJECT (PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 AUGUST2025 14 Unrestricted funds {Continuedl Prèvlous yaar. At1 September 2023 In¢oming r•$ou¥¢•s Resources At 31 August expended 2024 Genefal funds 48,227 40.072 143,7971 44,502 15 Analysls of net assets between fund Unrèstrict•d funds 2025 Restrictsd fvnd$ 2025 Totsl 202S At 31 August 2025: Current asselsllliabilitiesl 36.341 3,463 39,804 36.341 3.463 39,804 Unrnstrictgd fund$ 2024 Restricted funds 2024 Total 2024 At 31 August 2024.. Current asselsloiabilrties) 44,502 4,900 49,402 44,502 4,900 49,402 21