Company Y•glstration number 12171611 (England and Wal￿)
Charity T¢gi¥tratlon numbor 1189383 (England and Wal•sl
THE PAPILLON PROJECT
{PRIVATE COMPANY LIMITED BY GUARANTEE)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
LEGAL AND ADMINISTRATIVE INFORMATION
Directors
Prof P R Waldrun
Df D Damés
Mr T Greenwood
Ms S Seery
Chaity number
1189383
Conwny number
12171611
Tr•dlng Addrès$
The HUB
City Academy Norwich
299 Bkjebell Road
Norwich
NR4 7LP
Rggistored offiGg
25 Station Road
Reepham
Norfolk
NR10 4LF
Indepondent examiner
Mervyn Clark• FCCA
Baker Clarke FDV ￿mited
Swiss House
Be¢kingham Street
Tolleshunt Maior
Essex CM9 8LZ
Bankers
Triodos Bank
Deanery Road
Bri5101
BS1 SAS
Cothoperalive Bank
PO Box 250
Skdmersdale
WN86
Solicitors
Birk8tts LLP
Kingfisher HoL￿e
1 Gilders Way

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Pag•
Trustees Report
Independent examinerfs report
11
Statement of ffinancial xclwttiès
12
Balance sheet
13
Notes lo Ihts financial slalemenls
14-21

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
The trustees prèsent iheir annual report and financial statements for the year ended 31 August 202$.
Trusts•s
Prof P Waldron {Chairl
DT D Davies (fre8$u￿rI
Ms S Seery
Mr T Greenwood
TnMte•s In pest at 31 August 2025..
Prof P Waldron (Chairl, Dr D Davies (Treasurer), Ms S Seery. Mr T G￿enwoOd
Senior hlanagemènl T•am
Mr M Will8r- Schools, Projèct Lead
Tha financial statemants have b8en prepared in accordance with the a¢￿Unti￿ policies sel out in note 1 to the
fin8ncial statements and comply with the charity's Igoveming documenll. the Companies A¢t 2006 "ArKounting
and Rèporting by Charities.. Statement of Recommended Practic* applicaile to charities pieparing their accounts in
accordance with th• Financial Repo￿.ng Standard appticable in the UK and Repubb"¢ of Irèland {FRS
1021" (effective 1 January 20191.
Objectives and activities
P￿rPoS•S and Aims
Our Charity's purposes as sel out in the objects cgnlained in the companls memorandum of association 8re'.
reslricted specrfically only for the publi¢ benefft to 8dvancè the educab.on of the public, in particular bul not
exclusively young people under the age of 25 years. in environmènt81 8Vl8reness and sustainable living, in
Particular but not exclusivety through the estsblishment and development of school alk)Iment projg¢ts.
Emsurfng our work delivers our aims
We rewew our aims, objectNes and actiwties regularfy. These reviews look at what wè achièvad and the outcomes
f our work. The reviews look at the success ol each key activity and the beneffts they have brought to those groups
of people we arè sel up lo hèlp. The reviews also help us ensure our aim, objectives and actimlles romained
focused on our statèd purposes. ￿ have referred to th8 guidance contained in the Charity Commission's general
guidance on public benefit when reviewing our aim and objectives and in planning our future ac11vil￿8. In particular.
the Trustees consider how planned aclMlie$ will ¢ontribule lo the aims and objectives Ihey have set.
The locus of our work
It is the vision of The Papillon Project that childrèn and young pèoplè in secondary schools across Norfolk along
with their teachers. support staff. parents and mttmbers of their sthools. wider ¢ommunrty will be inspired to lead
more sustainable, ethical and heallhier lives and to be Fnofe aware and respectful of the envtronment.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Ov•Thi•w
The academiG year 202￿2025 marked The Papillon Project's sixth yéar of opèration and one of the most
successful years in the eharity's history. We supported 30 secondary $¢hools ¥nd eollegès across Norfolk antl
engaged with ovor 1.000 young pèople, offering them opportunities lo leam, grow and thrivè through school
allolments.
Our work Ihis year demonstrated not only the strength of our model but also thé deep tNst schools across Norfolk
plaeè in thè charity. Our impact continues to reach faT beyond allotments.. we help young people build o)nfidence,
develop life sknlls and discoverjoy and purpose in naluTe.
Charity Staff and Operations
Opeialionally, Thè Papillon Projed continued lo be led through 8 collectNè effort be￿een charity stsff and a large
and committed ne￿ork of volunteèrs. Slaff met every three weeks lo discuss $chool projects, share test Practice.
celebrate success and addTèSS challenges in delivery. This structured approach énsured strong internal
communication and ¢onsislency across our work with schools.
A CO￿ strength of the organisalion remains its ethos of honesty. openness and indusiwty. This culture fosters
¢￿atIvitY. shared ownership and a positive wtsrking ènvironmènt for all invofved. VoSunleer retention remains
exceptionally strong. supported by our commitment 10 5h¢)wing iespèct, gratitude and attentiveness to Vo￿nIeèr
feedback Thi$ collective team approach continues lo be central lo the charity's effediveness.
One challenge identif￿d thi5 yeaf relates to managing our momentum suslainabty. With inueasing demand and a
growing reputation, there is a risk of tsking on loo much without a clear operational plan. Overextension could place
pressure on leadership and managemenl capacity. Understanding our limits for 202>2026 wll thèrèfore be
èssential. The inlroduclion of the Mernbership Programme for Schools. along Wrth a staff preparation period in
January- Febfuary, will support dearer structure and priorfusatlon mo￿n9 forward.
Challenges and Org#nlsaUonal CapacSty
ile momenturn and demand for Thè Pèpillon Project continue lo grow, the organisation recognises the
Importan￿ of not overextending ils operational ¢ap3ciiy. The main challenge identrfied is managing expansion
sustainably
ensuring thal increasing interest does ntst outpace available resources or Undemi￿e tl* quality of
leadership and proFcl delivery.
For the ￿)COm￿n9 acadèmie year I202￿20261, clear planning and realistic capa¢ity-setting will be crucAal. The
introduction of the new Mernbei$hÉp Pro9ramme for Schools, alongside a staff pieparation p¢rtr)d scheojled for
January- February, will play a key role in pigviding struciure and managing workload$ mofè èlfèctively.
S¢hool Engag￿n0nt and Membershlp Decisions
ile uptake of the Membership Programme was strong. not all partner schools WIN transition inlo the new model.
Two schools expressed a slrtsng desi￿ lo ¢onts"nue but were unable to secure the necessary funding within
their school budgets.
A number of schools felt confident continuing indepeEhdently Mthout fijrther supp)rt - an Indicati￿ of tho
SiIWS$ and lasting impact ol previous years, collaboration.
A small number ol schools did nol respond to th& membership invitation dewte belng gnien the sam
opportunity as others.
Thèsè variations reflecl Ihe differing financial circumstances, priorflies and Iwels of exIst￿g so11-5uffic4ency among
partner schools.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Safeguarding
During 202￿2025, The Papillon PiojeLt'$ Safeguarding taam consisted of..
Matt Willer {SPLI- Designated Safeguarding Lead
Ha￿let Walson IDSPL}- Deputy Designated Safeguarding Lead
Tom Greenwood ITrusleel- Truslee with safeguarding rèsponsibility
In cases where concems Involvgd a saf¢guarding t&am member. disdosures could be made dsrectty to Peter
Vvaldron, Chair of Tw$tee$.
R￿UitM￿nt C+f new volunteer5 was overseen by thè SPL or DSPL following the chariLy'S safer-recruitment
procedures. All staff completed external safeguarding training ihTough Ihe Norfolk SafeguardiThJ Partnership, a5 well
as PREVENT training via the Home Office. In addition, all staff. volunleet5 and Trustoes completed the charws
intèmal safèguarding training, submitted the Showing a Safeguarding Unde￿I￿nding ISASU) form and read
Keeping Children Sale in Educalion (Septembor2022).
Most volunteers also completed saleguarding training reqLJired by the individual schoo15 they supp(Kted and
submitled Prior Saleguarding Training Confinnalion forms. All safeguar(ling documentalion was recotded in the
chanty's Single Central Record {SCR}.
Key Btrength$
A strong colloctivg effort- Our ITu$lees, stsff and èxtensive ne￿Ork of local volunteers all contribute lo maknng
Thè Papillon Project possible. The charity's achievements this ye81 8r• the resu￿ ol their shared o)mmilmenl and
teamwork.
Diplomacy and thoughfful school •ngag•mènt- Wothing wth each individual school requires caTelul navigation
and slrong rel8tion5hips. Ensuring that young peopl8 are actively using the school allotrnenls we help to C￿ate,
develop and maintain remains a central focus of our operational work.
Suecess of tho Membershlp Programme- The conclusion of the Membership Programme Process at the end ol
the 2024-25 academic year demonstrated. that schools genuinely value The P8prllon Project and the support we
offer. The unprecedented level of commitment shown by partKipating $¢hools htghlights the posilwe impact we are
having on young ￿0p1È across Norfolk.
Key areas for improvement
Str•ngthenlng evldence of learnlng - Contirbue suppoiting youn9 peoplo to devek)p core gardening knowledge
and skills, while impiomng how charity staff
and. where approFyiale, fink teachers- record demonstrate that
mÈaningftJl leamiThJ and understanding are taking place.
Increasing operational effieièney and sustalnability- Further st￿arnI￿e al aspect3 of the chanly's operations,
from schoopbased project delivery lo publi¢ events, ensuring thal our praCti￿S remairb efficient, su$(ain8ble atvl
well￿rdInated.
Improving Impact r•cordSng and evaluatlon - Although we are confident that ¢hildren and young people are
having a highly positive experience. the way we caplure and record our Impact needs to bècome nKJre effective and
¢onsistent across the next academic year.
Enhancing support for I8￿r sehotsl projècts Given that staff wsits are limited lo every Ihree weeks. and
volunteer capacity can be low for labour-inlensive work, we aim to make greater use of extemal volunteer groups
{e.g., Avival to increase support and achieve Stronger phy*G81 outcomès in sthools.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Review of Additional W?y¥ Wè Support•d Sehools
Th• Kalèidoscop•
Two edilKJns of The Kaleidoscopg - autumn and spring
were successfulty produced this yèar. thanks to Ihe
dedicated unpaid work tsf our volunteer editor. The Kaleidosc4Jpe continue5 10 Serve both as a practical guide for
teachers and a celebration of the a¢hiev8ments taking place across the schoels we support.
VIP contributors, induding 88C Gardeners, Worfd presenter Fran¢es Tophill, helped extend Ihe rnagazine'8 reach
beyond Norfolk and increased public engagement. Websfie anatytics indicalg Ihal The Kaleidoscope page reCeI￿d
hundrèds of wsits, and although exact download numbers cannot be confimed. we are confident that more than
one hundred people viewed or accessed the magazine, supported by sorial media promo1ion.
The Kaleidoscope will continue to be primanly a digital publication, capturing and showcasing our tharitablè work at
the beginning and end ol the growing 5ea50n.
ocoon Box*$ #nd the'ButtÈrfly Boosv
This year, we created 12 bespoke Cocoon Boxès, produced on request to help schools kid(-start the 2025 growing
season. These boxes also served a5 a practical resouree for volL¢nteers, used Ihe contents lo sutvort their own
$ession$.
Later in the season, wè dalivered our 'Butterfty Boost. initiative for the second time. providing additional plants lo
schoo15 in June to strengthen their growing eforts. For the second conxécutivè year. plant scientists at The
Sainsburfs Laboratory supported this Initiative by growing a wide range of squashes and cucumbers, which were
then distributed by charity staff lo schools in ntred.
Thè Buttèrfly Effect
continued to develop The Buttert7y Effect- a con￿pt built around using our uniquè position of Working with
many schools lo help them $upport one another. This included facilitating the sharin9 and. al limes, the exchanging
of equipment and resources belweèn sthools.
This approach not onty saves the charity lime and money in soui¢in9 materials bul also nY)dels poslive woperalion
belwèen sthools. By sharin9 these stories publicly through SOfAal Tnedia, we showcase a growing sense of
collaboratSon and camarad¢rie. parti￿lartY among schools within the samè trust.
SALT Courses
Onè in-person SALT (School Allotment LeaderJhip TrnTnSngl ¢ourse was delivered this year al Cai8lw Academy.
The session achievèd a strong lurnout of eight participanls. induding teachers from several nearby secondary
schools wé also suppott
Onllne Resources
Website analytics show that our online artides were fr9quent￿ a¢¢essed throughout the acadernic year, with ovgr
one hundr8d downloads of specific resour￿$. Thèsè digital matèrials remain a vital tool for supporb.ng sthools-
both wrthin and outside Norfolk- that we are unable lo assist in person.
Public Events
Th¢ Charity parlicApaled in a wide range of public events during 202¥2025. from local community gatherings to
major county shows. These events helped boost visibilty. generate public interest aThJ support reuuilment of new
voluntèers.
A major high1￿h1 w88 the annual celebratory event at The Bishop's HOU￿ G•rd¢n, generously hosted by the
Bishop of Norwich. This evgnl brought together volunteers. sthools and lunders lo celebrate the year's
achievements. Students from City A¢ad&my NO￿lCh played a standout role by prepaTing and sèmng canapés ol
their own creation.
also had a strong presence at the Royal Norfolk Show 8nd the Aylsham Show, helping to raise our wofil&
a¢ross tho county.
For Ihe first time, we hosted a Volunte•rs' Picnic at Reepharn High Schoo1.5 Allolmenl Prgjecl in August The event
successfully brought together volunleers, trustees and staff, slrengihening our volunteer communty and eelebrating
collective achievements.

THE PAPILLON PROJECT
{PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Extwnal Support and Collaboratlon
Atthough we did nol woik with any formal delivery partners during tho 202￿25 academic year, we benefitted
signrfl￿ntty Irom the support of È rangè of Èxtèmal organisations. These organisations contributed maler181s,
resources and volunteer lime that strengthened our work across s¢hools and helped enhance our operational
capacity.
Notable examples indude..
The Dockerill Group, which genèrously donatèd approximataly 11k15 tonnes of topsol.
Rlngway. which provided essenli81 materials su¢h as woodÈn pallÈls and 18C watèr tanks.
AvNa, whose volunteers sUPPQrted our seasonal Tool Bank workshop and look part in a tharity work day
81 Reepham High SeJ)ool in Augusl.
Bèn Burgèss, who supplied pallet collars used a￿osS warious School 511e8.
Not¢u1ts Gardw Cgntr8, which offered valuable plant donations.
The Sainsl)ury'$ Laboratory, which again provided plant donations. rthributing to our Butteffly 800s1 and
supporting schools throughout the glowing season.
Thèse contributions played a meaningful rok in enabling our work and demonstrate the growing goothwill and
Community ba¢king for Thè Papillon Projed's mission.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Environmental Benefits
Our school allotm8nts are created and maintained using Organ￿ practE￿S and simple, sustainable technologies. A
signrficanl proportion of (he materia15 used in conslTuclion are upryded items- such as wooden pallets. IBC tsnks
and repurposed baths
that would Othe￿Ise have gone lo landfill. By transfomiing discarded maleiials into
produ¢tTrve assets, we help challenge perceptr'ons of ￿aste- and demonslrale to st￿lents and school communilie8
that sustainability can be Pfaclical. low-cosl and creatsve.
These allotments also encourage schools to re-evaluate the potential of overlooked or peripheral Spaces on their
siles. As a result. many schoo15 have begun 8¢1ively enhanGing these ar¢as for wildlife. In numerous projÈ¢ts. staff
and val￿teerS have reported increased biodiversity. including more birds. pollinators, insects and other ltscal
speues. Although we believe that formal ecological monitOTing would add walue and help evidence this impact, we
curienlly lack a dedicated voluntèèr to lead this work.
Environmental responsibility underpins evèry 8spe¢t of our charity's approach. We leach sludgnl¥ about
compostsng. soil health, water conservation and sustainable growing techniques. We also reflect these values in our
fijndraising activities. Al Papillon Project merchandisè is m8de from upcyded, reused or sustainably sourced
maleiials. thanks lo the creativity and commitment ol our volunteers. Examplès include a parent voluAlèÈr who
spèei3lisÈs In simple water-pump technology and arnlher dtrd￿aIed to exploring altematwe, low-impact
con8lru¢tion methods.
Looking ahead, we aim lo f()rrralis¢ this commitment by developing a comprehensive en*ironrnental policy. This wll
help ensure that our sustainable principles iefflain ¥mbèddèd in every area of the charity's operational and
educational work as we continue lo grow.
Summary of impJct during 2024-26
Young people engaged in a very broad spectrum of ways Ihroughout the academic year at Iheif school allotmenl.
Key examples of thi5 engagement wère weekty lunchtime andlor after school sessions, lo Ilmelabled lessons.
spontaneous class visits. lo focused sèssions through a school day with charity staff every Ihree-week. through to
open evenings lo whole year group irnpact days led by The Papillon Proj'ed. It's impossible lo gwe w Èxaci ffigure
of all young people who engaged with their school allotrnent becattse of our efforts, but it's approxun8tely and
confidènuy over a 1000. This number was achieved through cloi*ing regular participaliorb wilh individual sthwls
visually and creating an average, with exact numbers also prowded dire¢ty by link teachers for specth sessions
and whole year gioup impact days loo.
What do children and young people thlnk about their experience?
In summary, we know that ¢hilaren and young people of all ages. who allend their school anotment on a regular
basis. do so because they want to bè there and come to enjoy themsefves, to be happy, leam and have temporary
break of school life. These young people volunteer their time during lunchtimes or after school sessions. Olhgr
children and young people become invtslvÈd in thèir school allotment because il has been recommended to them,
as an experience, by their schc*ol. The latter ranged from small groups who took part in 'gardening inlefftntion. to
whole s¢hool impact days that involved hundred5 of 51udenls.
How the CharSty Bonefits th• Vllder Community
The Papillon Project helps schools connect meaningfully with local cornmunilies. Local businèsses, farmers,
gardeners, tradespeople and reliied resid$nts ¢onlribute skills. materials and lime
strengthening both the
allotments and communty ties.
Many voluntee[¥ ieport p•rsonal benefits, induding purpose, connedion and imptov•d wellbeing. Public events alsts
remabn vltal In attra¢tSng new volunteers and sharing the charitys mission wrth the wKler wblic.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
How th• C￿rIty B•nefits the School Communlty
The Papillon Project continues to make a meaningful contribul￿n lo the wider schoeA eommunty. particularly
through its support of the Duke of Edinburgh IDofEI Award scheme. As in previous years. we wot*ed dosely wilh
schools licensed to deliver the DOE programmè, helping young peopto complete the volunleering OT skills dements
of their Bronze and Silver Award5 through practical, rewarding work al their school alk)Imenls.
Ivhat Did Tèachèrs Think About Our Impact?
To understand the difference our work made lo schools during 202<25, we invited all 30 partnw schools and their
link teachers to cornplele our end-of_yèar evaluats"on. Although onty nine schools submitted completed evaluations,
the feedback received was consislenuy positive and highlighted the value of our support, resources, and piesen¢g
auoss thg yèar.
One key que511L￿ asked w8S'.
"Overall. has the charity madè a positive impact at your school this yea
Teacher Feedback
'Ves. Without the use of the allotment, a great number ol our sludenls would be lost in an edUcat￿n system not
designed for IheiF needs. The charity has helped start and maintain a resourcè that is Inva￿able, and would not
have got going rf il weren't for the charity. Your impact days have been crucial in terns of spieadiig awareness ol
the projed and ils cole aims..
'Yes. massively. IVS helped sorne students with a high level of need 8nd glven them something lo look fO￿ard to.
Students who were at iisk of 'falling through the crack5, ended up with some PUTPOSè and an opportunity lo build
strong relalionshlps wtth staff.
l am completely happy wth the way that the charity operates and I think the level of supwi is lanlastic."
'Yes definilely. The quad garden is vary central and many staff and students comment free￿ on hw lovaly it is lo
walk past. Staff with a few minutes free often pop out for a quick vis￿.
"Most definitèly. Wrthout the support of TPP. the after-school club would not bè as $Ltecessfvl as it has tRen. 11 has
allowed us lo apply for funding which has enabled us to purchase a polytunnel and repair areas that were falling
apart, which will only go on lo makè the club better in future yeaT6 to comts..
Financial review
This year. the Trustees havè focused primarbly on maintaining sufficient reserves lo ensu￿ the finanaal security and
stability of our staff team. Although wè were unable to meel the proposed budget for Ihe full year, the vintinuation of
staff members has strengthened thè tharity's oparalional capaciiy and increased Ouf overall momentum.
)ilè fifiancial pressures remain a challenge, the comwilment. piodudivity and resilience of our $taff and
voluntèèrs continuè lo underpin our confidence in the organisation's future. Their dedication ensures that. despite
the constraints, The Papilkjn Projeci remains welkposilioned to deliver meaningful ar¥J positive impact acmss the
Schools and communities we support.
Prlncipal Fundlng Sources
Dvrlng this year we have been fortunate in receiving fvnding from the Alan Boswell Foundation £5,000. the Clan
Trust lowaids admlnistration costs £5,Ot)O and support from a Ciowdfunder set up through AVIVA ID e￿&$$ ol
£7,000. othèr grants recèived together wrth general donations and gifts have enabled the charity lo continue to run
in a secuie fashion. W¥ continue to be very gratelul for support from NILE (NoMi¢h Insthtute for Lanwage
Education) and The Tiavel Chaplèr.
Investsnent Pollcy
Currèntly, th8 Trustees fael that fvnds may still be needed in the short temi, so are not plaang any fvndin9 into long
term investment.
Resorves Pollcy
The Trusteas wish lo build reserves lo coveT Ihe main cosls of stsffjng and core business costs for th yèars.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Structure. governancè and managemènt
Gowrnlng Document
The organisatK*n is a charitable company limtted by guarantee, incorporated on 23 August 2019 and regi51&red as a
charity on 6 May 2020. The company was established under ArtiGle5 of Association which established ihÈ tsbjÈcts
and powers of the charitable cL)mpany and is governed under its Articles of Association. In the event of the company
being wovnd up members are required to contribute an amount rK)l eKcegdin9 £1.
R•¢rnltmènt and Appointrnent of Trustees
Thè diréctors of thè company are also charity trustees for thè purposÈs of ch81ty and under Ihe cornpany's
Articles are kn(Iwn as members of the Trustees. Under the requirernenls of the Memorandum aThJ Articles of
Association the members of the Trusteès ar8 elecled to seNe for a period of three yèars aftw they musl be
rfrelected.
Al members of the Trustees glvè their timè voluntarily and receive no beneffits from the Charity. Any expenses
redaimed from the Charity are set out in note 6 to the accounts.
Inttialty thè Board of Trustees was formed from four individuals vAth an interest and experience in Ihe Charity's aims
as sat out in the Articles. We are very aware of the need lo have a bioad but ￿levant set of skilLs vilhin the board.
ere we see a gap in Dur skills. individuals are approached to olfèr thèmselves for election to the Board, often
from the pool of volunteers already involved in the Charity. It is very important w8 lèel to have members of the
Board with hands on experience of the work of the Charity. Where we see the need, we wll be rwuiting oulside of
the pool of voluntéèrs by advèrtising. ￿ hope this will bring fresh eyes and objectivity. as véell as maintaining our
legal responsiblities, for example irh 8rea$ of employment, safeguarding or health and safely. Al wesenl w• fed the
Board represents the Charity well in tevtn5 of skills and experien￿. but in an effort lo maintatn thè broad mix we
have an audit of Trustee skills al our 8nnval review. It is very important to us that the Board represents the diverse
world we live in,. at present we are achieving this in some aspects bui will continue lo be proactive in our recruitmenl
of trustees to meet this aim.
Tru¥tee Induction and Traini#9
To ensure all the Co￿¢1 legal obligations are met and that we make il a smwlh and vJ8lcomlNJ eX￿rien￿ for the
prospective Iruslee, we have g Trustee Checklist. Thi5 becomes active from first contact with 4 piospactive trustee.
Each step of the process is logged. frtsm sènding information about becoming a trustee lo their regi51rallon, and any
legal obligation5 of either party. As part of the induction, it is felt essential for a trustee not tsmiliar with th&
alh)tments lo visit and speak with the volunteers, leaehers and students.
Once Ihe trustee has been appointed by the BDard a 'Wglcomè' pack is sent which indudes a number of key
documents including..
A letter tsf appointment
Arh"des ofAssouation
Past minutes
Recent fin8neial statements
CC3 Trustee Doc from the Charity Commission
The Charity's complelg set of ptslieies
Trustee Dedaration lorm to be signed
Trustee agreement fom lo be 81gned
Schools, Project Lead reports
In addi1S¢)n. there are regular reviews of skills and training is offered ¥vhere therè is a need.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE
CONTENTS
Risk Management
The Tiuslees have conducted a feview of the major risk$ to which the Charity is exposed. A risk regisler has been
established and is updated al least annualty- Whère appropriate. systems or procEdures have been established to
mitigate the risks the Charty faces. Signtficanl exlernal iisks to fijnding h8ve1gd to the development of a slralegi
plan which wil allow for the diversifi¢alion of funding and a¢tiwtÈs. IntÈmal Control risks are minimised by the
implementation of procedures for aulhorisation of all Iransaclion5 and projects. Procédures are in F4ace lo ensuTe
offtplian¢e wlth hèalth and safety of staff, volunleers. clients and visilots to schools. Thg$e procedures are
riodicAlly reviewèd lo ensure that they continue to meel the needs of the Charty.
Oryanisational Structure
The Papillon Project has a Board of Trustees ¢utrenlly with four members who meet Monthly and are responsible
for the slrategic direction and policy of the Charity. At presgnt the Board's members come from a Wdriely of
professional backgrounds relevant to the work of the ChaThty.
A $cherne of del&galion is in place and day lo day responsibihty for the provision of Ihe serviw rests wth the
Schools, Project Lead, who Is responsible for ènsuring that Ihe ChaTNy delivers the servi¢es spe¢med and that key
performance indicalor5 are met. There arè teams of volunteers responsible for helping Ihe Trustees and Schools.
Project Lead wf(h administration. fundraising. or9anis*ion of fundraising events and on-stte sthool allotment work.
RèsponsibilitWdS of th• Trustees
Company law requires the Trustees to prepaie financial slalefflents for ea(l) fin8nclal year wh￿h grve a t￿￿ and fair
ew ol the Slate of tho affairs of the charitable company as 8t the balancé sheet datè and of its incoming resources
and appti(8tion of resources, including In￿Me and expenditure, for the financial yeaf. In preparing those financial
slalements, Ihe Tru$lees sh¢uld follow best practice and..
• select suitable accounting policies and then apply them c*Jnsistently
rnakejudgements and eslim81e5 that are reasonablè and pnJdent
prepare the financial slatemenls on the going concem basis unless li 1$ not appropriate lo a5swne that the
company will c4Jntinue on Ihat basi5
The Trustees are responsible for rnaintaining proper accounting records whi¢h dis¢los$ with rèasonable accuracy al
any lirne the finanual position of the charitabk company and lo enable them lo ensure that Ihe fin8ncÉal slatemenls
comply with the Companies Acl 1985. The Trustees are also responsible for safeguardiny the assets of Ihe
charitable cornpany and hen￿ for taking rèasonable steps for the prevenbon and detection of fraud and other
irregularities.
Memb•Ys ofth& Trustees
Members of the Trustees. who are directors foT the purpose ol company law and Iruslees for the PUfPOSe of charity
law, who setvod during the year and up to the date of this reptsrt arè set Olrt on pagè l. In accordance with company
law. as the company's directors. we certfy Ihat..
so far as we are awar•, there is no relevant information of which the company's Independent Examiner is
unaware
as ihe direclors of the ¢ompany we have taken all the steps that we oughl to have taken in wder b rnaké ourselves
aware of any relevant accountin9 infom)ation and to establish that the Charity's Independent Exambnw 58 aware of
that infomiation.

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
CONTENTS
Independent Examinèr
Mervyn Clarke FCCA of Baker Clarke FDV Limited was r&appoinled as the charitable company's indgpendenl
exaniner following fri)m his pieviou$ appointmant.
This report has been prepared in a￿l￿anCe with the Stalgmenl of RgcA)mmended Practice.. Accuunling and
Reporting by Charities (issued in March 20051 and irt acwrdanca with the special provisions of Part Vll ol the
Companies Act 1985 relating 10 Small enlrties.
The Trustees ￿port was approved by the Board of Trustees.
Prol P R Vwdlthon
Dlrector and Ghaiy of Tru¥tg•8
17 March 2026
10-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE PAPILLON PROJECT
I report lo the trustees on my examination of the financial stslemenls ol The Paplllon Pfolecl Ihe year ended 31
August 2025.
Respon$ibilitle$ and bas1$ ol report
As the Iiuslees o( thè charity {and also its directors for the purpose5 of company law), you are responslble for the
preparation ol the financial statèments in accordance Mth the wuiremenls of the Companie3 Act 2(X)6.
HaviThJ satisfied mysew that the financi81 stslements of th9 ¢hariiy are not required to bg audited sjnder Part 16 of
th8 Companies Act 2006 and are eligible for independent Èxamin8tion. I report in ￿spect ol my examination of the
chaiity's finanaal slatements carried out under 5eclion 145 of the Charities Act 2011. In c8rryiThJ out my examination
I have follow9d the Directions given by the Charity Commission under seetiort 14515llbl ol thè CharitsesAct 2011.
Indopgndent gxamin•¢$ $tsl•m•nt
I have ￿mpleted my examination. I confirm Ihal no matters have corne lo my attention In ￿neCtIOn wilh the
examination g¥wng me causo to b81ieve thal in any material respect..
accounting records were not kept in respect of the charity as fgqLFir8d by s*dK)n 388 of the Companies Act
2006.
the finanrial slalemenls do not 8eMrd with those records,. or
the financial statements do not comply with tho accounting requirements of section 3% of the Companiès Act
2006 other than 8ny requirement that the financial statements give a true and fair Mew, which is n(* a m8tter
corbsidered as part of an independenl ex¥minali¢)n-, or
the financial statements have not been prepared in accordance wilh the methods and princaples of the
Slalemenl of Recomrnènded Practice for accounting and reporting by ch8rFtieS 8pplicable to charstios
prep#Ting their finan¢i81 statements in accordance with the Finar￿Aal ReportiThJ Standard applicable in thè UK
and Republic of Ireland IFRS 1021.
I have no rA)ncems and have corne acros5 no other matter8 in ￿)nneCtIOn wlth examination to which attention
$hovld ba drawn in this
q In order lo enable a Proper unde151anding of the financial statements to be reached.
Signed.......,.....
Mewn Clarke FC
Chartered Certifie
er Clarke
Accountants
DV Limited
Daled.. 17 March
26
11

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIALACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2025
Unre¥trietsd R•strieted
funds
funds
2025
202S
Total
Unrestricted Restricted
funds
funds
2024
2024
Totsl
2025
2024
Note$
Donations and
legacie8
Cha141able a¢tiMties
Investments
29.723
205
847
8,550
38,273
205
38,766
176
1,130
18,250
57,018
176
1,130
Totsl Ineomé
30.775
8,550
39,325
40,072
18,250
58,322
Chafitable activities
38.936
9,987
48,923
43,797
17,850
61,647
Net expondlture foi th*
yearf
Net movom•nl in funds
{8.161}
(1.43T)
19,5981
13,7251
400
13,325)
Fund balances al 1
September 2024
44,502
49,402
48,227
4,500
52,727
Fund balances at 31
Augu¥t 2025
36,341
3.463
39,804
44,502
4,900
49,402
The statement of finanaal aclmlies indudes all 9ains and losses recognised in the year.
The statèment of financial actiwtvs includes all gains and10sses re¢ognis•d in the year. All income and expenditure
derive from c(>nlinuing aCtNit￿S.
The statement of financial activities also ￿mplIeS wrth the requirements for an in￿rne and expenditure acLx)unt
under the Companyas Aci 21X)6.
12-

THE PAPILLON PROJECT
IPRIVATE COMPANY LIMITED BY GUARANTEE)
BALANCE SHEET
ASAT31 AUGUST2025
2025
2024
Notes
CuThent as$tts
Debtors
Cash al bank and in hand
10
150
46,635
2.195
47,330
48.7BS
49,525
Creditor3: amounts falling du• wlthln
one year
11
{6,981)
11231
N•t eurrent a$￿ts
39.804
49.402
Ng1 a$s•ts •xcluding penslon liability
39.804
49.402
Th• funds of th• charity
Restricted income fund¥
Unrestricted funds
13
3,463
36,341
4.900
44.SD2
39.804
49,402
The company is gnltlled to the exemption from the audit requirement contsined in wbon 477 of ihe Companies Act
2006. for the year ended 31 August 2025.
The directors aCknO￿edge their re3pon3ibilrtits for complying with the requirements of the Companles Act 2006
with respect to accounting recor(1s 8nd the preparation of financial slalemgnls.
The members have not required the company to obtain an audit of its ffinancial Statements fr)1 tho year in question in
accordance with section 476.
These financial slatemenls have been prepar&d in a¢cordance wrth the provisions applicable lo coMpa￿e8 subia¢t
to the small companies regime.
The fin8n¢ial slalèmants were approved by the trustee5 on 17 March 2026
Dr D Davies
Dlrector and Chalr ol Tru8ts0$
Company registration numb8r 12171611 {England and Wales)
13-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
AccountSng poli¢ie¥
Charlty InfOrn￿tiOn
The Papillon Project is a private Company lirniled by guarantee incorFKJrated in England and Wales. The
registered office is 25 Station Road, Reepham, Norfolk. NR10 4LF.
1.1 Accounting convèntion
The financial slalemenls have been prepared in accordance ￿ the charity'$ gjveming document, the
Companies Aci 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic ol
Ireland" and the Charities SORP 'Accounting and Reporting by Chartties= Slalement of Recommended
PiaBli¢e applicable to charilies preparing their accounts in accordance wfth the Financial Reporting Stsndard
applieable in the UK and Republic of Ireland (FRS 102}" The charty is a PublK Benefit Enb"ty as (kfined by
FRS 102.
The ffinancAal statements are prepared in #leding. wbi¢h is the functional C￿r￿ncY of the charrty. Monetary
amounts in these financial statements are rounde(I lo the nearest £.
The finan¢lal ststements have been Prepared under the historical cost o)nvenlion. The prinLTpal accounb'ng
policies adopted are Set out below.
12 Charitablo funds
Unrestricted lunds are avaiLqble for use at the disuetton of Ihe Irustees in furthernnce of thelr charilable
objectives.
Restricted funds are subject lo specific conditsons by donors or granlors as kn how they may bé used. Tho
purposes and uses of the restricted funds are set OLtt in the notes to the financial slalements.
IJ Income
All incoming resour¢xs are induded in the statement of finanrjal activrfies when the Charity Is ent￿ed to, and
virtually cèrtain to recèThiè, the income and the amount can be quantified wth reasonable a¢curacy. The
following policies are applied to particular categories of income..
Voluntary income is ieceived by way of grants, donal#)ns and gffts and is ￿dud￿d in fijll in th6
Statement of Financial Activities when receivable. Grants. where entNlement is not conditional on the
delivery of a specific performance by the Charity, are recognised when the Charity
unconditionalty enlilled lo the grant.
Donated seNices and facilities are induded al the value to Ihe Chariiy where this can be quantified.
The value ol serVI￿S provided by volunteer5 ha5 not been induded in thèse 8ccounls.
Clothing and other items donated for res8le thiough thè Charity's shop are induded as incoming
reSoUr￿S within activities for generating fund5 wherh they arè sold.
Incoming reSoUr￿S from charitable trading aelivily are a¢￿Unted for when eamed.
Incoming rèsources from grants, where related to perforEn3n¢¥ and Specific deliverables. are
a￿unItsd for as the Charty eams the right to consideration by its perforrTWlCe.
14-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2025
Accounting pollci
{Contlnuodl
1A EX￿ndItUrn
Expenditure is recognised on an accrual basis as a liability is inGurred. Expenditurè indudes any VAT which
cannot be fvlly recovered, and is reported as part of the expen￿rt￿￿ to which rt relates=
Costs of generating funds comprise the c051s a550ciated with attracting voluntsry incom& and the
costs of trading for fundraising purposes induding the Charity's shop.
Charitable expenditure comprises those costs incuffed by the Charity in the delivery of Its aixivities
and services for its beneficiaries.11 includes both costs that can be allocated direclty lo suth aclivitses
and U)osè costs of an Indi￿Ct natu￿ necessary to support them.
Govèrnanee ¢osts include Ihose costs associaled wilh meeting the constrtutional and slaluiory
iequirements ol the Charity and indudè the audit féès and costs linked to the strategic management
of the Charity.
All costs are allocated betsveen the expenditure categories of the Statemènt of Finanaal Affairs on a
basis designed to ￿ffeCt the use of the resour¢e. Costs relab.ng to a partI￿lar activty are allocated
directly, others are apportioned on an appropriate basis e.g. Ik)or areas, per cgprto or estimated
usage as set out in Note 6.
1.5 Tang•ble fixed assets
The Challty has Fixed A8$ets.
1.6 Cesh and ¢a8h •qulvalents
Cash and cash equivalents indude cash in hand, deposits held at call Mlh banks, other short-temi liquid
Ivèstmenis with original malurilies of three months or less, and bank overdraft& Bank overdraft5 ato shown
wilhin borrowings in current liabilities.
1.7 Financi•l in¥trumpnts
Thè chartty has elected lo apply the prowsions of Section 11 'Bastc Financial Instruments, and Section 12
'Othei Financial Instrum•nts Issues. ol FRS 102 to all of its financial instnjments.
Financial irkslwmenls ale recognised in th6 charity's balance sheet whan th8 charity b8cc¥nes party to the
contractual wovisions of the instrument.
Financial assets and liabilities are offset, with the nel amounts PTÈsÈnt•d in th• find￿la1 statements, when
there is a legally enforceable right to set off the iecognised amounts and theie is 8ll lrtenlion lo sèttle on a net
tsa￿s or to reakse the asset arsd settle the liability simultaneously.
8aslc finanelal ass8ts
Basic financial assets, which include debtors anij cash 8nd bank b818nces. are initialty measured at
transaction price including transaction costs and are subsequenly carried at amortised cosl ustng Ihe effectlV8
interest method unless the arrangement constitutes a financing iransaction. where the Iiansa¢tion is
measured at ihe present value of the future receipts discounled al a market rale of interest. Financial as501s
dassified as recèivable vrithin one year are not amort15ed.
Basic financial liabililie
Basi¢ finanual liabilities, including credilors and bank loans are inilialty recognised al transaction prlce unless
the arrangement constitutes a finanung transaction, where the debl ifislrumenl 1$ measured al the present
valu8 of the fijture payments disoounled at a market rale of inlwesl. FinarKial liabililvès da55ified a5 payable
within one yeai are not amortis•d.
Debt inslTumenls are subsequendy carried at amortised cost. using the effective inleresl rale melhod.
Trade creditors are oblig81ions to pay lor goods or sèrvices that have been acquired in Ihe ordinary course of
operations from suppliers. Amounts payable are tJa55ified as currenl liabilibes if paymènt is due within one
year or less. If not. they are presented 8s non-currenl Ik4bilrties. Tratk credrtors are recognised initialty at
transaction price and sub5equenUy measured at amortised using the effedive int&re$t melhod.
15-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI
FOR THE YEAR ENDED 31 AUGUST 2025
Accounting policies
(Continuedl
D•rneognition of financial liabilities
Financial liablrties #Te dere¢ognised when the chariws ¢ontra¢tual obligations expire or are discharged or
cancelled.
IJ Employee ￿n•t￿¢S
The cost of any unused holiday entillement is recognised in the period in which the empk*yees serwces are
re¢elveil.
Tetminalion benefits ale iecognised immediately as an frxptnse when the charity is demonslrably committed
leiminate the employment of an èmployee or to providè tem)ination bènefits.
Crftlcal account5ng estlmates and judgements
In the application of th¢ Chari￿$ ac¢ounling policies, the trustees are required to make judgements. esliwnales
and assumptions about the G81rying amovnt tsf assèts and liabilrties that are not readily apparent from other
sources. The eslimales and 8s$ociale(l assumptions arè based on historieal experience and other factors that
are considered to be relevant. Actual resu115 may drffer from Ihtrse eslimatas.
The estimates and Ltnderlying assumptions are reviewed on an oThJoing basis. R¢wsK)ns lo accounting
estimales are recognised in the period in which the estirnate is revised where the rewsion affects onty that
period, or in the period of the revision and future periods where the reViS￿n affects both current and fvlure
penorls.
16-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2025
Donations and Grnnts
Unrostrfct•d Restricted
funds
funds
Totsl Unre5tri¢tÈd
hjnds
Rèstricted
funds
Total
2025
2025
2025
2024
2024
2024
Donaticlis and gifts
Grants
16.502
13,221
8,550
25,052
13.221
12,LN)1
26,765
14.250
4.000
26,251
30,765
29,723
8,550
38,273
38,766
18,250
57,016
on
Unrestrlctsd
Fundraising Project.. AVIVA support towards a m8mb8r of staff £7,328.27
Richard Pthvell £1,250
Unrèstrletsd
Norwith Cathedial £4S0
Alan Boswell Foundation £5,IX)O
Norwith Instrtute of Language Education £2.831.34
Lady Cholmondeley £3.(X)O
Inner Wneel Great Yarmovlh £1,7(YJ
Restricted
Clan Trust £5,000 (Administration costs and schools materfals
Veolia £800 IAllotment materialsl
Aylsham Show £250 (Allotment malerials)
The Travel Chapter £2,500 Ilowards staff costs}
Charitable aclivitlO8
Papup Shop
Publlt &
Charitablg
Events
202S
Total Papup Shop
2025
PUNIC &
CharSiablo
Evonts
Titsl
ZOZ4
2026
2024
2024
Sal8 01 goods
87
118
205
41
135
176
Charitablg trading
Income
Papup Shop Incorne £87
Clothing and other items donated for resale through the Charity's shop are induded as incomin9 resouie*s
wllhin 8ctNilies for generating funds when they are scld.
Public Events
There were various small events throughout the yèar. total income £118
Total of schools, donations to fvrthèr th8 charitable 8ctiwtias £3,155
17-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS ICONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2025
Income from Inv•stm8nts
Unrestricted Unrèstrletèd
funds
fvnd$
2025
2024
Inleresl TeceNable
1,130
Charitsblè activit
Charitabl• Charitable
Expendliure Expenditure
2025
2024
Staff ctrsls
Papup Shop
Public Events
CharilableAclNities
42,230
52,134
23
733
2,737
5.584
45,766
56,430
Governance C051s
3,157
3,217
48,923
61.647
Anatysis by fvnd
Unre51ricted l￿d3
Reslri¢ted ￿ndS
38,936
9,987
43,797
17,850
48,923
61,647
Govemance costs indude.. Weblemail costs £1.638 Insurance £562, DBS checkslcouT8es £462, PP&S
£419, Bank charges £42 and Misc £34.
Trustse$
No members of the Trustees received any remuneiation during the year. No Trustee or other person related to
Ihe Charity had any personal interèst in any contracl or Iransaclion entered into by the Charity durin9 the year.
-18-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2025
Employees
The average monthty number of employees during Ihe year was..
2025
Number
2024
Number
Employm9nt Gosts
2025
2024
Wages and Salaries
42.230
52,134
Thère werè no employees whose annual remuneratlon was more than £60,(MIO.
Taxation
Thtr tharity is •xèmpt from taxation on its activities because all its income is aPFAied for ¢harhable purpows.
10 Debto
2025
2024
Amounts falling due within on* ye•r:
Other debtors
Prepayments and accrued in¢tsme
2.039
156
150
150
2,195
11 Crèdltorn: amounts falling due within ong year
2025
2024
Not&5
other taxation and soc4al seajrity
Delerred inGc¥ne
81
6.900
123
12
6,981
123
12 Deferred income
2025
2024
Other defefred income
6,900
Deferred income is induded in the financial statements as foll¢)WS'.
19-

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS {CONTINUEO)
FOR THE YEAR ENDED 31 AUGUST2025
12 Defeffed Income
{Continugdl
2026
2024
Def8rred incom8 is included within-
Current liabilities
6,900
Movemen15 in the year-
Deferred income at 1 September 2024
Resources deferrgd in the year
6,900
Deferred income at 31 August 2025
6,900
13 RèitrletÈd funds
The restrtcled funds of the chaiily comprisè the unexpended balances of donatsons and grants held on trust
subject lo specific conditions by donors as lo how they may be used.
At1
September
2024
Incoming
rèsources
Rèsources At 31 August
exponded
2025
4,900
8,550
19,9871
3,463
Previous yèar:
At1
Septsmber
2023
Incomin9
resour¢e$
Resources At 31 August
•xpended
2024
4.500
18,250
117.8501
14 Unrestrictèd funds
The unrestricted fund5 ofthe charity ￿mplIse the untrxpended balan￿S of donations and grants which are
not subject to specific conditions by donors and grantors as to how they may be used. These I￿￿￿1e
designated funds which have been Sel aside out of unrestricted funds by the trustees for specthc purposes.
At1
September
2024
Incoming
sources
Rèsourcès At 31 August
#xpend•d
202S
General funds
44,502
30.775
138,9361
36,341

THE PAPILLON PROJECT
(PRIVATE COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED
FOR THE YEAR ENDED 31 AUGUST2025
14 Unrestricted funds
{Continuedl
Prèvlous yaar.
At1
September
2023
In¢oming
r•$ou¥¢•s
Resources At 31 August
expended
2024
Genefal funds
48,227
40.072
143,7971
44,502
15 Analysls of net assets between fund
Unrèstrict•d
funds
2025
Restrictsd
fvnd$
2025
Totsl
202S
At 31 August 2025:
Current asselsllliabilitiesl
36.341
3,463
39,804
36.341
3.463
39,804
Unrnstrictgd
fund$
2024
Restricted
funds
2024
Total
2024
At 31 August 2024..
Current asselsloiabilrties)
44,502
4,900
49,402
44,502
4,900
49,402
21