2023-05-31-accounts - Broomfield Football Club

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Trustees’ Annual Report for the period

From 1[st] June 2022 to 31[st] May 2023

Charity name: Broomfield Football Club Charity registration number: 1189379

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	The promotion of community participation in healthy recreation for the benefit of the inhabitants of Broomfield, Essex and the surrounding areas by the provision of facilities for playing football and other such sports which improve physical fitness.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	In planning our activities for the year at our trustee meetings, we kept in mind the Charity Commission’s guidance on public benefit. The project to install drainage under the main pitch was completed with £58,272 paid for the works. A further £3,854 was spent on some perimeter fencing following the dredging of ditches to help with the increased water run-off. This investment is already paying off with fewer postponements being seen and all pitches in excellent condition. The charity welcomes all people without distinction of age, sex, sexual orientation, race or of political, religious or other opinions.

Summary of the purposes of
the charity as set out in its
governing document

The promotion of community participation in healthy
recreation for the benefit of the inhabitants of Broomfield,
Essex and the surrounding areas by the provision of
facilities for playing football and other such sports which
improve physical fitness.

Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.

In planning our activities for the year at our trustee
meetings, we kept in mind the Charity Commission’s
guidance on public benefit. The project to install drainage
under the main pitch was completed with £58,272 paid for
the works. A further £3,854 was spent on some perimeter
fencing following the dredging of ditches to help with the
increased water run-off. This investment is already paying
off with fewer postponements being seen and all pitches in
excellent condition. The charity welcomes all people without
distinction of age, sex, sexual orientation, race or of
political, religious or other opinions.

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.

Following two years disrupted by Covid 19, the charity grew
team numbers from 32 to 39.
The investments in drainage described above were
materially funded by a £46,285 grant from the Football
Foundation. The investment, together with twice annual
verti-draining and fertilising, ensures that all pitches have
the capacity to meet the demand from an ever-growing
local population for girls and boys to play football and
develop social skills, health and fitness through the medium
of football.
Fundraising events included a children’s Halloween party,
quiz nights, a monthly raffle and proceeds from a second-
hand football boot and clothing store. The charity also
welcomed back its main annual fundraising event; the
“Funday Weekend” 5 a-side tournament for all age groups,
an almost ever-present date in the calendar for the past 40
years. Circa £25,000 was raised from this event in June, a
new record contribution.
The Charity was also honoured to initiate a partnership with
the Jack Petchey Foundation (“JPF”) for both the girls’ and
boys’ sections of the club. During the period, the charity
qualified for 18 JPF young person’s Achievement Awards of

£300, two Leader Awards of £1,000 a special award of £3,000 and £2,200 towards educational visits/team building activities. These monies were used to benefit the Achievement Award winners’ team or for the wider benefit of the young players at the club (other awards). £1000 of the award for educational visits was allocated towards the cost of a stadium visit for overseas guests as (post covid) the charity resumed its 40 year-long footballing exchange programme with SV Sparta Werlte, a club in Germany. Towards the end of the period, the charity received a £2,375 “Deep Impact” grant from the Barclays Community Football Fund to help to set up and fund training space for new Soccability (pan-disabled) training sessions for 5-11 years old children.

Financial Review

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Review of the charity’s The charity finished the year in a strong financial position
financial position at the end and it had no significant liabilities. The period saw a net
of the period cash inflow of circa £13,000 driven by increased player
registration fees and match subscriptions, private rental
fees, rent from Broomfield FC Services Ltd (trading
subsidiary), fundraising activities and grants offset by
general overheads and the investment activities described
above.
Statement explaining the We consider that cash reserves should be maintained at a
policy for holding reserves minimum of £4k of unrestricted cash all times. This is
stating why they are held considered a prudent level to cover day to day expenses for
several months. All meaningful projects are planned in
advance and not undertaken until committed funding is in
place.
Amount of reserves held £29,828
Reasons for holding zero Not applicable.
reserves
Details of fund materially in Not applicable.
deficit
Explanation of any Not applicable.
uncertainties about the
charity continuing as a going
concern
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Structure, Governance and Management

Type of governing document	Foundation Constitution
How is the charity constituted?	Charitable Incorporated Organisation (“CIO”)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	New trustees must be appointed by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment as trustees, individuals must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The trustees will make available to each new trustee, on or before his or her first appointment: (a) a copy of the current version of the constitution, and; (b) a copy of the CIO’s latest trustees’annual report and statement of accounts.

Type of governing document

Foundation Constitution

How is the charity
constituted?

Charitable Incorporated Organisation (“CIO”)

Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

New trustees must be appointed by a resolution passed at
a properly convened meeting of the trustees. In selecting
individuals for appointment as trustees, individuals must
have regard to the skills, knowledge and experience
needed for the effective administration of the CIO. The
trustees will make available to each new trustee, on or
before his or her first appointment: (a) a copy of the current
version of the constitution, and; (b) a copy of the CIO’s
latest trustees’annual report and statement of accounts.

Reference and Administrative details Charit name Other name the chari uses Re istered charit number Charity's principal address Broomfield Football Club Broomfield FC 1189379 Mill Lane, Broomfield, Chelmsford, Essex, CM17BQ Names of the charity trustees who manage the charity Tru8teo name Jason Housden Ellis Hale Duncan Paterson Ann Oliver Patrick McGinle Office (If any Chair Dates acted If not for whole ear Name of pergon (or body) ont1t1 to olnt tru•t80 Ifa Funds held as custodian trustees on behalf of others Descrrption of the assets held in this capacity Not applicable Name and objects of the charty on whose behalf the assets are held and how this falls within the custodian charity's objects Not applicable Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Declarations The trustees declare that thoy have approved the trustees, r•port abov•. Signed on b•half of the charlty's truste88 Signature(s) Full name(sl Ff Position Dats 11£

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Broomfield Football Club 1189379
Receipts and payments accounts CC16a
For the period 1st June 2022 31st May 2023
To
from
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the to the nearest to the nearest to the
to the nearest £
nearest £ £ £ nearest £
A1 Receipts
Members Subscriptions 41,091 - - 41,091 39,963
Fundraising activities 28,547 - - 28,547 7,985
Donations and grants 63,760 - - 63,760 27,531
Boot Store 1,541 - - 1,541 1,227
Rent from subsidiary 12,000 - - 12,000 11,083
Private Hire 7,851 - - 7,851 10,501
Insurance Claim / Other 5,619 - - 5,619 697
Sub total (Gross income for AR) [ 160,409 ] - - 160,409 98,986
A2 Asset and investment
sales, (see table).
Tractor and machinery - - - 7,854
Sub total - - - - 7,854
Total receipts 160,409 - - 160,409 106,840
A3 Payments
Costs of charitable activities 55,433 - - 55,433 37,536
Repairs and maintenance 8,514 - - 8,514 8,816
Light, heating and water 5,126 - - 5,126 5,409
Insurance 3,882 - - 3,882 3,393
Legal, planning, accounting 4,609 - - 4,609 1,322
Governance Costs 1,070 - - 1,070 1,546
Transfer to subsidiary (FY5/21) 5,504
German Exchange 8,226 - - 8,226
Other 2,270 2,270 727
Sub total 89,131 - - 89,131 64,252
A4 Asset and investment
purchases, (see table)
Tractor & Machinery - - - 31,434
Drainage works 58,272 - - 58,272
Sub total 58,272 - - 58,272 31,434
Total payments 147,403 - - 147,403 95,686
Net of receipts/(payments) 13,006 - - 13,006 11,154
A5 Transfers between funds - - - - -
A6 Cash funds last year end 16,822 - - 16,822 5,718
Cash funds this year end 29,828 - - 29,828 16,872
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CCXX R1 accounts (SS)

01/03/2024

Soction B Statement of a5sels and Iiabililios cl1 Ihe eiid ol Ilie pvriod Unr•8trlct•d funds to n•are•t £ RoStri£tod Endowm•nt fvnds funds to n•ar•st £ to n•ar•st £ Categorie5 Details 81 Cash ndS Cash at bank Cash in h8ncI B¢)ot Store cash Total cash luftds (agree balances with rerxipts and paymènts 29,828 Unrn•trl¢t•d fund# to near••t £ R•strlctod Endowm•nt funth funds to nèar•st £ to nre8t £ Details Rent dtje from Broomfield FC Serwce$ Ltd Rent due from 8riJomfield FC S•rvices Ltd B2 Oth•r mon•tary ass•ts Fund to whSch a•set belon Unrestricted Cost loptlono11 Curr•nt ¥alu• Details Investmgnt in subsidia B3 Investm•nt as8•t¥ Fund to whleh au•t belon Unrèstricted Unre5tricied Unrestrieted Unrestri¢ted Cost loptktnal) Curr•nt valu• nal DetaEIs Land and buiklin Fixtur8s and Fittin Plant & Machine Other fixed assets 84 Ass•t8 rotaingd forth• ¢harltys own u8• Fund to Amount du• whlch Ilablllty loptlonall Wh•n du• loptlonall Detai15 BS Ll•bllStl•s SIOn by on• or two trust• on b•hall 01 *ll th• tru¥t••• Oat• of approval Slgn•tur• Prlnt Nwno 2WOW2024 Gal

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectioii A Iiidepeiident Examiner's Report Roport to tho tru8teo81 m•mbern of Broomfield Football Club On accounts for tho year ended 31•t May 2023 Charfty no (If any 1189379 Set out on p•ges I report to the trustees on my examinatlon of the accounts of the above charity for the year ended 31105 12023. R•8ponslbllftlos and As the chanty trustees of Broomfield Football Club, you are responsible for ba818 of report the preparation of the accounts in acrdanCe with the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of Broomfield Football Club's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed th8 applicable Direclions given by the Charity Commission under section 145(5}(b) of the Act. I hav8 completed my examination. I confinn that no material matters have come to my attention in connection with the examinatlon which gives me cause to believe that in. any material respect.. accounting records bvere not kept in accordance with section 130 of the Act or the accounts do not accord with the acGounting records Independent •xamlnoV8 statomont l have no concern8 and have come ocross no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reactd. Slgnod: 22 FEE 202* Nam•: Neil Brand-Barker R•l•vant prof•s•lonal quallflcatlon(s) or body (If any): As30Giation of Chartered Certffied Accountants (ACCA ID 1223693) Addrws: 39 Notley Green Great Notley, Braintree CM77 7US IER October 2018