Managing Trustee's Annual Report and Comments:
Unit Birmingham UOTC
Address Stoney lane, Sparkbrook, Birmingham, B12 8AT
In Respect of the
Fund/Charity
Charity Commission/Regulator registered number
Description of the charity's trusts
This should include:
a. Details, including date if known of the charity's governing document (e.g. trust deed, will, constitution etc): and
b. A brief explanation of the charity's objects.
Where applicable, you may choose to give details of any specific investment powers of the charity.
| Governing Document (e.g. Trust Deed, Constitution) |
Constitution dated 1st Nov 2017 |
|---|---|
| Objects of the Charity | The promotion of efficiency of the Armed Forces of the Crown by the provision and support of facilities and activities for the efficiency and well- beingof servicepersonnel. |
Explain briefly how trustees are elected or appointed and details of any induction and trustee training attended.
| Trustee selection method |
Managing Trustee - on appointment of Commanding Officer Trustee-by Mess Committee annual election. |
|---|---|
| Trustee induction and training |
Using standard opeating practices. Cos Des Course and SFRs |
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Explain about what the charity is trying to do and how it is going about it. You are only required to provide a brief summary of the main activities and achievements of the charity during the year in relation to its objects.
| Summary of main activities in relation to the Charity's objects |
The charities main activities are delivered, inline with the UOTC mission to attract future potential officers to consider Regular or Reserve service. The activities consist either of sporting and adventurous training events, social functions or activities that align themselves to the training objectives contained within the RMAS Reserve Commissioning Course syllabus as well as those that directly benefit the welfare and morale of the Permanent Staff and officer Cadets. |
|---|---|
| Summary of main achievements of the Charity during the year |
The majority of planned activities within this years training went ahead as planned. The provision of feeding to the Ocdts & staff duing weekday training nights are still going ahead. |
Provide a brief review of the financial position of the charity. This should include the principle types of income.
| Financial Review | SOFA. The funds are now seeing better income and expenditure. GPF. The fund is making a better profit than last year due to good attendances Resticted funds. This area is working well after a slow recovery from last year. Summary. The fund is operating within the guidelines o the charities commision and it's constitution. Summary. The fund Is operatingwithin theguidelines of the charities. |
|---|---|
The Managing Trustee should give in their report a description of the following policies:
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a. For the selection of investments for the charity.
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b. For determining the level of income reserves held, stating and explaining the level of reserves held.
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c. Where grants are made by the charity, the selection of individuals and institutions who are to receive grants out of the assets of the charity.
| Financial reserves policy |
No policy is currently in place, now that we have established expenditure, a minimum financial reserve needs to be agreed by the mess management. |
|---|---|
| Investments selection policy and performance of those investments |
Currently no policy exists, we do have a high interest bank account that reserves would have been placed, however, with the previous years expenditure over and above income and with the lower levels of interest currentlybeing paid,this area is not as a major issue atpresent. |
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Provide the name of all trustees/the Managing Trustee(s) during the report year.
| Managing Trustee's name/trustees' names |
Lt Col Jonathan Healy |
|---|---|
| Serious Incidents | |
| Public Benefit Statement |
This fund provides public benefit by assisting service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by: a. Providing and supporting mess facilities and social activities. b. Providing and supporting sporting and adventure training activities This assistance enables service personnel to face the challenges and danger associated with military service by developing and maintaining_teamwork; skills;_ _fitness; confidence; character; spirit and attitude; and morale*._As a result the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the British Army's capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. (I confirm that I have paid due regard to the Charity Commission of England and Wales's guidance on public benefit when deciding what activities the charityshould undertake). |
*delete as appropriate.
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Additional comments (include any declarations which were not correct (Pg 12/13)):
Signature
Name Jonathan Healy
Date: ____ 10/04/2023 Appointment Lt Col
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| Statement of Financial Activities as at | Statement of Financial Activities as at | 31-Mar-2023 | 31-Mar-2023 | ||
|---|---|---|---|---|---|
| Unrestricted/ General Purpose/ Designated Funds |
Restricted Funds |
Endowment Funds |
Total Funds | Previous Period Total Funds |
|
| Voluntary Income | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Activities for Generating Funds | 0.00 | 0.00 | 0.00 | 0.00 | 2.22 |
| Investment Income | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Income Resources from Charitable Activities |
0.00 | 46,836.07 | 0.00 | 46,836.07 | 25,851.35 |
| Other Incoming Resources | 0.00 | 0.00 | 0.00 | 0.00 | 9,602.76 |
| Total Incoming Resources | 0.00 | 46,836.07 | 0.00 | 46,836.07 | 35,456.33 |
| Investment Management Costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Costs of Generating Funds | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Charitable Activities | -1,650.13 | 46,836.07 | 0.00 | 0.00 | 35,454.11 |
| Governance Costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Grants and Donations | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Other Costs | 1,452.49 | 0.00 | 0.00 | 0.00 | 6,007.78 |
| Total Resources Expended | -197.64 | 46,836.07 | 0.00 | 0.00 | 41,461.89 |
| Net Incoming/Outgoing Resources Before Transfers |
197.64 | 0.00 | 0.00 | 46,836.07 | -6,005.56 |
| Gross transfers between funds (internal transfers) |
0.00 | 0.00 | 0.00 | 0.00 | -3,597.20 |
| Net Incoming Resources before Holding Gains and Losses |
197.64 | 0.00 | 0.00 | 46,836.07 | -9,602.76 |
| Gains on revaluation of the charity's fixed assets |
0.00 | N/A | N/A | 0.00 | 0.00 |
| Unrealised Gains on investments | 0.00 0.00 |
N/A | N/A | 0.00 | 0.00 0.00 |
| Unrealised Losses on investments | |||||
| Net Movement in Funds | 197.64 | 0.00 | 0.00 | 46,836.07 | -9,602.76 |
| Total funds brought forward frompreviousyear |
35,454.11 | 0.00 | 35,454.11 | ||
| Total funds carried forward | 35,651.75 | 0.00 | 0.00 | 46,836.07 | 35,454.11 |
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Balance Sheet as at
31-Mar-2023
| Previous (£ ) |
FIXED ASSETS | FIXED ASSETS | Current (£ ) |
|
|---|---|---|---|---|
| Capital Property (tangible fixed assets) | ||||
| 22,340.00 | Heritage Assets | 22,340.00 | ||
| 0.00 | Investments at Market Value | 0.00 |
||
| 22,340.00 | Total Fixed Assets | 22,340.00 | ||
| CURRENTS ASSETS | ||||
| 228.00 | Cash | 3,364.00 | ||
| 11,065.90 | Current Account | 17,920.94 | ||
| 0.00 | Deposit Account | |||
| 676.39 | Debtors | 1,561.00 | ||
| 0.00 | Stocks on Hand - BAR |
506.31 | ||
| 1,143.82 | - SHOP | 1,143.82 | ||
| TradingProfit 3 | ||||
| TradingProfit 4 | ||||
| TradingProfit 5 | ||||
| 13,114.11 | Total Current Assets | 24,496.07 | ||
| 35,454.11 | Total Assets | 46,836.07 | ||
| LIABILITIES | ||||
| SundryCreditors | 0.00 | |||
| VAT Control | ||||
| VAT Payable | ||||
| 0.00 | Total Liabilities | 0.00 | ||
| 35,454.11 | Total Assets Minus Liabilities | 46,836.07 | ||
| UNRESTRICTED/GENERAL PURPOSE FUND | ||||
| 35,454.11 | Balance asper last Balance Sheet | 35,454.11 | ||
| 0.00 | Add Excess of Income | |||
| 0.00 | Deduct Excess of Expenditure | 7,339.02 | ||
| 35,454.11 | Accumulated Unrestricted/General Purpose Fund | 34,001.62 | ||
| 35,454.11 | Total Unrestricted & Designated Funds | 34,001.62 | ||
| TOTAL FUNDS | ||||
| 35,454.11 | Total Restricted Funds | 46,836.07 | ||
| 0.00 | Total Endowment Funds | 0.00 | ||
| 0.00 | Total Designated Funds | 0.00 | ||
| Accumulated Unrestricted/General Purpose Funds | 0.00 | |||
| 35,454.11 | Total Funds | 46,836.07 |
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RESTRICTED FUNDS
| RESTRICTED FUNDS | ||||
|---|---|---|---|---|
| 0.00 | Total Restricted Funds | 0.00 | ||
| ENDOWMENT FUNDS | ||||
| 0.00 | Total Endowment Funds | 0.00 | ||
| DESIGNATED FUNDS | ||||
| 0.00 | Total Designated Funds | 0.00 |
FFR used £1.00=
Fund Manager (Regimental Accountant Date Scheme) / Account Holder (Audit _ 10/04/2023 Board Scheme) Signature _ Date _ 10/04/2023 Managing Trustee Signature _____
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Internal Auditor's/Audit Board Report
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I/We have examined the books of account and records from which the final accounts were prepared and have obtained all the information and explanations that were necessary for the purpose of my/our internal audit.
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*I/We certify that end of period checks have been conducted in accordance with Service Funds Regulations.
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Subject to the observations given below I am/we are satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund's affairs as at the date of the balance sheet. Subject also to my/our observations *I am/ we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists.
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I/We have stamped and the original books of account and the original records I/we have checked. All vouchers relating to this account have been cancelled.
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*I/We have made the following observations whilst carrying out the internal audit:
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a. Previous observations *have/have not been actioned (list those observation outstanding).
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Date: ______ 10/04/2023
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Signature
Name
Appointment
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Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to:
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a. Examine the accounts (under section 43(3)(a) of the Act).
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b. Follow the procedures laid down in the General Directions given by the Charity
Commissioners (under section 43(7)(b) of the Act).
- c. State whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention (other than those disclosed overleaf*):
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a. Which gives me reasonable cause to believe that in any material respect the requirements:
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(1) To keep accounting records in accordance with section 41 of the 1993 Act:
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(2) To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act:
have not been met.
b. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Delete as applicable.
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Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments
Disclosure Section (Only to be completed if the examiner needs to highlight material problems/discrepancies)
Give here brief details of any items that the examiner wishes to disclose.
Comd/SO2 SPS Comments
Independent Examiner's Signature
Name
Appointment
Date: ___18/09/2023
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