**Managing Trustee's Annual Report and Comments:**
Unit Birmingham UOTC
Address Stoney lane, Sparkbrook, Birmingham, B12 8AT
In Respect of the
Fund/Charity
Charity Commission/Regulator registered number
Description of the charity's trusts
This should include:
a. Details, including date if known of the charity's governing document (e.g. trust deed, will, constitution etc): and
b. A brief explanation of the charity's objects.
Where applicable, you may choose to give details of any specific investment powers of the charity.
|Governing Document
(e.g. Trust Deed,
Constitution)|**Constitution dated 1st Nov 2017**|
|---|---|
|||
|Objects of the Charity|The promotion of efficiency of the Armed Forces of the Crown by the
provision and support of facilities and activities for the efficiency and well-
beingof servicepersonnel.|
Explain briefly how trustees are elected or appointed and details of any induction and trustee training attended.
|Trustee selection
method|**Managing Trustee - on appointment of Commanding Officer Trustee-by**
**Mess Committee annual election.**|
|---|---|
|||
|Trustee induction and
training|**Using standard opeating practices. Cos Des Course and SFRs**|
15
Explain about what the charity is trying to do and how it is going about it. You are only required to provide a brief summary of the main activities and achievements of the charity during the year in relation to its objects.
|Summary of main
activities in relation to
the Charity's objects|The charities main activities are delivered, inline with the UOTC mission to
attract future potential officers to consider Regular or Reserve service. The
activities consist either of sporting and adventurous training events, social
functions or activities that align themselves to the training objectives
contained within the RMAS Reserve Commissioning Course syllabus as well
as those that directly benefit the welfare and morale of the Permanent Staff
and officer Cadets.|
|---|---|
|Summary of main
achievements of the
Charity during the
year|The majority of planned activities within this years training went ahead as
planned. The provision of feeding to the Ocdts & staff duing weekday training
nights are still going ahead.|
Provide a brief review of the financial position of the charity. This should include the principle types of income.
|Financial Review|SOFA.
The funds are now seeing better income and expenditure.
GPF. The fund is making a better profit than last year due to good attendances
Resticted funds. This area is working well after a slow recovery from last year.
Summary. The fund is operating within the guidelines o the charities
commision and it's constitution.
Summary. The fund Is operatingwithin theguidelines of the charities.|
|---|---|
The Managing Trustee should give in their report a description of the following policies:
- a. For the selection of investments for the charity.
- b. For determining the level of income reserves held, stating and explaining the level of reserves held.
- c. Where grants are made by the charity, the selection of individuals and institutions who are to receive grants out of the assets of the charity.
|Financial reserves
policy|No policy is currently in place, now that we have established expenditure, a
minimum financial reserve needs to be agreed by the mess management.|
|---|---|
|||
|Investments selection
policy and
performance of those
investments|Currently no policy exists, we do have a high interest bank account that
reserves would have been placed, however, with the previous years
expenditure over and above income and with the lower levels of interest
currentlybeing paid,this area is not as a major issue atpresent.|
16
Provide the name of all trustees/the Managing Trustee(s) during the report year.
|Managing Trustee's
name/trustees' names|Lt Col Jonathan Healy|
|---|---|
|||
|Serious Incidents||
|||
|Public Benefit
Statement|This fund provides public benefit by assisting service personnel to more
effectively perform their roles within the Armed Forces of the Crown. It does
this by:
*a. Providing and supporting mess facilities and social activities.
*b. Providing and supporting sporting and adventure training activities
This assistance enables service personnel to face the challenges and danger
associated with military service by developing and maintaining_teamwork; skills;_
_fitness; confidence; character; spirit and attitude; and morale*._As a result
the fund promotes the efficiency of the Armed Forces of the Crown by
enhancing the British Army's capability to undertake the roles demanded of it
including the defence of the United Kingdom and its interests.
(I confirm that I have paid due regard to the Charity Commission of England
and Wales's guidance on public benefit when deciding what activities the
charityshould undertake).|
*delete as appropriate.
17
Additional comments (include any declarations which were not correct (Pg 12/13)):
Signature
Name Jonathan Healy
Date: ____ 10/04/2023 Appointment Lt Col
18
|**Statement of Financial Activities as at**|**Statement of Financial Activities as at**|**31-Mar-2023**|**31-Mar-2023**|||
|---|---|---|---|---|---|
||Unrestricted/
General Purpose/
Designated Funds|Restricted
Funds|Endowment
Funds|Total Funds|Previous
Period Total
Funds|
|Voluntary Income|0.00|0.00|0.00|0.00|0.00|
|Activities for Generating Funds|0.00|0.00|0.00|0.00|2.22|
|Investment Income|0.00|0.00|0.00|0.00|0.00|
|Income Resources from
Charitable Activities|0.00|46,836.07|0.00|46,836.07|25,851.35|
|Other Incoming Resources|0.00|0.00|0.00|0.00|9,602.76|
|**Total Incoming Resources**|**0.00**|**46,836.07**|**0.00**|**46,836.07**|**35,456.33**|
|||||||
|Investment Management Costs|0.00|0.00|0.00|0.00|0.00|
|Costs of Generating Funds|0.00|0.00|0.00|0.00|0.00|
|Charitable Activities|-1,650.13|46,836.07|0.00|0.00|35,454.11|
|Governance Costs|0.00|0.00|0.00|0.00|0.00|
|Grants and Donations|0.00|0.00|0.00|0.00|0.00|
|Other Costs|1,452.49|0.00|0.00|0.00|6,007.78|
|**Total Resources Expended**|**-197.64**|**46,836.07**|**0.00**|**0.00**|**41,461.89**|
|**Net Incoming/Outgoing**
**Resources Before Transfers**|**197.64**|**0.00**|**0.00**|**46,836.07**|**-6,005.56**|
|||||||
|Gross transfers between funds
(internal transfers)|0.00|0.00|0.00|0.00|-3,597.20|
|**Net Incoming Resources**
**before Holding Gains and**
**Losses**|**197.64**|**0.00**|**0.00**|**46,836.07**|**-9,602.76**|
|||||||
|Gains on revaluation of the
charity's fixed assets|0.00|**N/A**|**N/A**|0.00|0.00|
|Unrealised Gains on investments|0.00
0.00|**N/A**|**N/A**|0.00|0.00
0.00|
|Unrealised Losses on investments||||||
|**Net Movement in Funds**|**197.64**|**0.00**|**0.00**|**46,836.07**|**-9,602.76**|
|**Total funds brought forward**
**frompreviousyear**|**35,454.11**||**0.00**|**35,454.11**||
|**Total funds carried forward**|**35,651.75**|**0.00**|**0.00**|**46,836.07**|**35,454.11**|
2
**Balance Sheet as at**
**31-Mar-2023**
|**Previous**
(£ )||**FIXED ASSETS**|**FIXED ASSETS**|**Current**
(£ )|
|---|---|---|---|---|
|||Capital Property (tangible fixed assets)|||
||22,340.00|Heritage Assets|22,340.00||
||0.00|Investments at Market Value|0.00
||
|22,340.00||**Total Fixed Assets**||22,340.00|
|||**CURRENTS ASSETS**|||
||228.00|Cash|3,364.00||
||11,065.90|Current Account|17,920.94||
||0.00|Deposit Account|||
||||||
||676.39|Debtors|1,561.00||
||0.00|Stocks on Hand -
BAR|506.31||
||1,143.82|- SHOP|1,143.82||
|||TradingProfit 3|||
|||TradingProfit 4|||
|||TradingProfit 5|||
|13,114.11||**Total Current Assets**||24,496.07|
||||||
|35,454.11||**Total Assets**||46,836.07|
|||**LIABILITIES**|||
|||SundryCreditors|0.00||
|||VAT Control|||
|||VAT Payable|||
||||||
|0.00||**Total Liabilities**||0.00|
||||||
|35,454.11||**Total Assets Minus Liabilities**||46,836.07|
|||**UNRESTRICTED/GENERAL PURPOSE FUND**|||
||35,454.11|Balance asper last Balance Sheet|35,454.11||
||0.00|Add Excess of Income|||
||0.00|Deduct Excess of Expenditure|7,339.02||
|35,454.11||**Accumulated Unrestricted/General Purpose Fund**||34,001.62|
|35,454.11||**Total Unrestricted & Designated Funds**||34,001.62|
|||**TOTAL FUNDS**|||
||35,454.11|Total Restricted Funds|46,836.07||
||0.00|Total Endowment Funds|0.00||
||0.00|Total Designated Funds|0.00||
|||Accumulated Unrestricted/General Purpose Funds|0.00||
|35,454.11||**Total Funds**||46,836.07|
3
## **RESTRICTED FUNDS**
|||**RESTRICTED FUNDS**|||
|---|---|---|---|---|
||||||
||||||
||||||
||||||
||||||
|0.00||**Total Restricted Funds**||0.00|
|||**ENDOWMENT FUNDS**|||
||||||
|0.00||**Total Endowment Funds**||0.00|
|||**DESIGNATED FUNDS**|||
||||||
||||||
||||||
||||||
||||||
|0.00||**Total Designated Funds**||0.00|
## FFR used £1.00=
Fund Manager (Regimental Accountant Date Scheme) / Account Holder (Audit ________ 10/04/2023 Board Scheme) Signature _ Date ________ 10/04/2023 Managing Trustee Signature _____________________________
4
## **Internal Auditor's/Audit Board Report**
1. *I/We have examined the books of account and records from which the final accounts were prepared and have obtained all the information and explanations that were necessary for the purpose of *my/our internal audit.
2. *I/We certify that end of period checks have been conducted in accordance with Service Funds Regulations.
3. Subject to the observations given below *I am/we are satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund's affairs as at the date of the balance sheet. Subject also to *my/our observations *I am/ we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists.
4. *I/We have stamped and the original books of account and the original records *I/we have checked. All vouchers relating to this account have been cancelled.
5. *I/We have made the following observations whilst carrying out the internal audit:
- a. Previous observations *have/have not been actioned (list those observation outstanding).
**----- Start of picture text -----**
Date: ______ 10/04/2023
**----- End of picture text -----**
**----- Start of picture text -----**
Signature
Name
Appointment
**----- End of picture text -----**
19
**Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments**
## Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to:
- a. Examine the accounts (under section 43(3)(a) of the Act).
- b. Follow the procedures laid down in the General Directions given by the Charity
Commissioners (under section 43(7)(b) of the Act).
- c. State whether particular matters have come to my attention.
## Basis of Independent Examiner's Statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## Independent Examiner's Statement
In connection with my examination, no matter has come to my attention (other than those disclosed overleaf*):
- a. Which gives me reasonable cause to believe that in any material respect the requirements:
- (1) To keep accounting records in accordance with section 41 of the 1993 Act:
- (2) To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act:
have not been met.
b. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Delete as applicable.
20
**Comd/SO2 SPS - Independent Examiner's report on the Accounts, and Comments**
Disclosure Section (Only to be completed if the examiner needs to highlight material problems/discrepancies)
Give here brief details of any items that the examiner wishes to disclose.
## Comd/SO2 SPS Comments
Independent Examiner's Signature
Name
Appointment
Date: ___18/09/2023
21