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2023-06-30-accounts

Trustees’ Annual Report for the period

From 01/07/2022 Period start date To 30/06/2023 Period end date

Charity name: Helping Caring Team

Charity registration number: 1189021

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 For the public benefit for the relief of the
suffering of vulnerable and homeless
people of Newport and South East
Wales. By providing an outreach service
and a food bank that supplies food,
essential items, funding for emergency
accommodation and an advocacy
service to help with access to services
and agencies that can improve their
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 ~~lives~~
Providing humanitarian aid in the form of
food, food bank, baby bank,
clothes, tents and sleeping bags,
toiletries and items required when
transitioning to accommodation.
Providing food parcels by delivery to
those in need. Providing an advocacy
service to help to improve lives.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 HCT work with regard to the guidance
published by the Charity Commission on
public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 All the activities of HCT are carried out
by 15 volunteers who commit between
4-30 hours a week. These activities
include collecting and redistributing
food from our food bank and other
essential items to vulnerable people
across Gwent. Running an outreach
service to street homeless and those
housed in temporary accommodation in
Newport City centre and CCBC area.
Collaborating without partners and
sponsors. Co-ordinating fundraising
activities, including grant applications.
Managing the charity’s social media and
website interests. All governance,
compliance and accounting functions.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 HCT has provided 50-80 hot meals to
the vulnerable on a weekly basis, 25-50
food parcels weekly, dozens of sleeping
bags, tents, clothes, shoes and other
items.
HCT has funded microwaves, kettles,
toasters and items of bedding to those
moving into more permanent
accommodation. HCT has advocated for
numerous people to help them secure
the medical, housing and benefit help
they require. We have established food
and baby bank, that opens in the
evening as well as day time to meet the
needs of working people in poverty. We
have delivered food parcels to those to
whom a food bank is not accessible. Run
a “Pop up prom” shop to make the
school prom affordable. We have had a
warm spaces initiative over the winter at
our food bank, and two new further new
initiatives include a youth group for
disabled children and a Men’s group to
combat loneliness. We collaborate with
the local council, social services,
housing authorities and other charities
to advocate and help to improve the
lives of our beneficiaries. We have
organised a Xmas present scheme and
made sure the children of 100 families in
~~poverty had new presents for Christmas~~

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set
Para 1.41
Apart from our standard objective of
delivering humanitarian aid to those in
need in South East Wales, HCT has run a
warm spaces initiative during the winter
and started a youth group for disabled
children and a men’s group to combat
loneliness.
Performance of fundraising
activities against objectives
set
Para 1.41
Fundraising is starting to get going
again and we have held s small number
of events. HCT has continued with
clothes recycling and operating a small
society lottery. HCT continues to attract
private donations and grant funding.
Investment performance
against objectives
Para 1.41
N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity is in a financially stable
position and I see no reason why this
should change.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The only reserves held are those that are
restricted and pertain to grant funding
received and private donations with a
restricted purpose.
Amount of reserves held Para 1.22 £0.0
Reasons for holding zero
reserves		 Para 1.22 HCT has no reserves because it has no
long term commitments.
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 HCT has four principles sources of
funding, Grant funding (£34,860), private
donations (£20,604), weekly small society
lottery (£4,667) and clothes recycling
(£4,899).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 HCT does not have an investment policy.
A description of the principal
risks facing the charity		 Para 1.46 Inability to attract funding to fund
everyday running costs. Most grant
funding bodies fund capital costs and not
everyday revenue costs.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 N/A
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election to post annually.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 HCT follow the Charity Commission
guidance (CC3).
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Trustees undertake strategic and key
accounting decisions along with
personnel decisions. With respect to
policies and procedures held by the
charity.
Day to day operational decisions are
undertaken by key volunteers under the
guidance of the trustees.
Relationship with any related
parties		 Para 1.51 HCT has working relationships with local
authorities with respect to improving the
lives of our beneficiaries. With local
businesses such as supermarkets and
other food outlets and with other local
charities to ensure efficiency in our
objectives.
Other

Reference and Administrative details

Charity name Helping Caring Team
Other name the charity uses HCT
Registered charity number 1189021

Charity’s principal address 28 Bridge Street, Blackwood, Caerphilly, NP12 1AX.

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Hayley
Thomas		 Chair
Katrina Taylor Secretary October 2022
onwards
Adele Delaney Secretary July 2022-
January-2023
Ceri Waters
Louise
Woodgate		 Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Louise Woodgate Position (eg Treasurer Secretary, Chair, etc)

Date 10/11/23

Table 1

HCT (Helping Caring Team) 1189021 CC16a
Receipts andpayments accounts
For the period from Period start date To Period end date
1st July 2022 30th June 2023
Section A Receipts and payments
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 16,912 3,692 - 20,604 20,691
Bonus ball 7,121 - - 7,121 4,821
Equipment 586 - - 586 492
Stationary - 0 - - - -
Fuel - 0 - - - -
Transport 150 - - 150 62
Misc 836 - - 836 317
Food 22 80 - 102 -
Events/
Fundraisers		 3,049 - - 3,049 2,348
Clothes 4,899 - - 4,899 5,780
Rafes 3,402 224 - 3,626 1,217
Grants - 0 34,860 - 34,860 21,982
Accommodation - 0 - - - -
Training - 0 - -
Storage - 0 - -
Insurance - 0 - - - -
Household/
electrical		 - 0 - - - -
Household/
furnishing		 - 0 - - - -
Household/
softfurnishing		 - 0 - - - -
Mobile phone - 0 - - -
Donations for
sleeping bags		 - 0 - 6
Toiletries - 0 - - -
Pink Pantry
sundries		 - 0 - 150
Computer
equipment/
software/web
hosting		 - 0 - - - 85
Pink pantry rent - 0 - -
**Pink pantry utilities **
- 0		 - - -
Starter packs - 0 - -
Heat Packs - 0 - -
Warm Spaces - 0 - -
Youth Club - 0 -
Men’s group - 0 -
Excursions 725 725
- - -
Sub total(Gross
income for AR)
37,702		 38,856 76,558 57,950

1

A2 Asset and
investment sales,
(see table).
- 0 - 0 - 0 -
- 0 - 0 - 0 - - 0
Sub total
- 0		 - 0 - 0 - - 0
**Total receipts **
37,702		 38,856 - 0 76,558
A3 Payments
Donations - 0 - - - -
Bonus ball 2,454 - - 2,454 1,658
Equipment 232 4,469 - 4,701 2,976
Stationary 103 - - 103 26
Fuel 1,963 1,432 - 3,395 4,150
Transport 4,924 286 - 5,210 22,785
Misc 2,532 1,238 - 3,770 3,185
Food 6,994 8,881 - 15,875 5,561
Events/
Fundraisers		 617 679 - 1,296 622
Clothes 913 79 - 992 894
Rafes 867 - 867 183
Grants - 0 - - - -
Accommodation 1,311 - - 1,311 640
Training - 0 - - 504
Storage - 0 - - -
Insurance/licences 291 - - 291 491
Household/
electrical		 - 0 966 - 966 481
Household/
furnishing		 135 92 - 227 1,279
Household/
softfurnishing		 - 0 - - - 2,311
Mobile phone 945 1,165 - 2,110 355
Donations for
sleeping bags		 - 0 - - -
Toiletries 210 - - 210 422
Pink Pantry
sundries		 - 0 146 - 146 2,994
Computer
equipment/
software web
hosting		 90 - - 90 741
Pink pantry rent 1,919 2,749 - 4,668 2,177
**Pink pantry utilities **
500		 1,449 - 1,949 883
Starter packs 765 1,647 2,412
Heat Packs - 0 10,106 10,106
Warm Spaces - 0 2,293 2,293
Youth Club - 0 4,367 4,367
Men’s group 131 - 131
Excursions 250 - 250
**Sub total **
28,145		 42,045 - 70,191 55,319

2

A4 Asset and
investment
purchases, (see
table)
- 0 - 0 - 0 -
- 0 - 0 - 0 -
**Sub total **
- 0		 - 0 - 0 - - 0
**Total payments **
28,145		 42,045 - 0 70,191 55,319
**eipts/(payments) **
9,557		 -
3,189		 - 6,368 2,631
A5 Transfers betw e
- 0		 - - - -
A6 Cash funds las
- 0		 - - - -
**nds this year end **
9,557		 -
3,189		 - 6,368 2,632
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds		 Restricted funds Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 9,557 -
3,189		 -
- - -
- - -
Total cash funds 9,557 -
3,189		 -
(agree balances with receipts and payments account(s)) OK OK
Unrestricted
funds		 Restricted funds Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other
monetary
assets		 - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B3 Investment
assets		 - -
- -
- -
- -
- -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B4 Assets
retained for the
charity’s own
use		 - -
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due (optional)
B5 Liabilities -
-
-
-
-

3

Signed by one or
two trustees on
behalf of all the
trustees		 Signature Print Name Date of approval
LOUISE WOODGATE 17/11/23

4

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HCT CHiipin Co ri rtS TL 2023 Set out on pages I report to the trustees on my examinth'on of the accounts of the above chartty ftrE Trusfi for the year er￿ed￿0 D É 2022 Responsibililies and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ ￿ryth the reqUireM￿ts of the Charities Act 2011 fthe A￿). I rep￿ in reS￿t of my examination of the Trusys accounts carried out under seth'on 145 of the 2011 Act and in carryru out my examinats'on, I YAve followed the applicable Direct￿n$ giv￿ by the Chanty Commission under sedion 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ? in connection wilh the examination whith gives me cause to bdieve that in, any material Independent examinerfs statement accounting recorts Ere not kept in accordance with section 130 of the Art or the accounts do not acccyd wilh the accounting records I no concems and have come across no other matters in ¢onnection with the examination to which attention should be drawn in order to enable a proper undefStandiTrJ of the accounts to be reached. . Please delete the words in the br￿etS rfthey (* not apply. Slgned: (( Name: Relevant professional qualrflcatlon(s) or body (11 any): Address: SLA IER October 2018

Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brlef detstls of any ftems that the examiner wishes to disclose. IER October 2018