## **Trustees’ Annual Report for the period** **From 01/07/2022 Period start date To 30/06/2023 Period end date** **Charity name: Helping Caring Team** **Charity registration number: 1189021** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the public benefit for the relief of the**
**suffering of vulnerable and homeless**
**people of Newport and South East**
**Wales. By providing an outreach service**
**and a food bank that supplies food,**
**essential items, funding for emergency**
**accommodation and an advocacy**
**service to help with access to services**
**and agencies that can improve their**
| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|~~**lives**~~
**Providing humanitarian aid in the form of**
**food, food bank, baby bank,**
**clothes, tents and sleeping bags,**
**toiletries and items required when**
**transitioning to accommodation.**
**Providing food parcels by delivery to**
**those in need. Providing an advocacy**
**service to help to improve lives.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**HCT work with regard to the guidance**
**published by the Charity Commission on**
**public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|**All the activities of HCT are carried out**
**by 15 volunteers who commit between**
**4-30 hours a week. These activities**
**include collecting and redistributing**
**food from our food bank and other**
**essential items to vulnerable people**
**across Gwent. Running an outreach**
**service to street homeless and those**
**housed in temporary accommodation in**
**Newport City centre and CCBC area.**
**Collaborating without partners and**
**sponsors. Co-ordinating fundraising**
**activities, including grant applications.**
**Managing the charity’s social media and**
**website interests. All governance,**
**compliance and accounting functions.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**HCT has provided 50-80 hot meals to**
**the vulnerable on a weekly basis, 25-50**
**food parcels weekly, dozens of sleeping**
**bags, tents, clothes, shoes and other**
**items.**
**HCT has funded microwaves, kettles,**
**toasters and items of bedding to those**
**moving into more permanent**
**accommodation. HCT has advocated for**
**numerous people to help them secure**
**the medical, housing and benefit help**
**they require. We have established food**
**and baby bank, that opens in the**
**evening as well as day time to meet the**
**needs of working people in poverty. We**
**have delivered food parcels to those to**
**whom a food bank is not accessible. Run**
**a “Pop up prom” shop to make the**
**school prom affordable. We have had a**
**warm spaces initiative over the winter at**
**our food bank, and two new further new**
**initiatives include a youth group for**
**disabled children and a Men’s group to**
**combat loneliness. We collaborate with**
**the local council, social services,**
**housing authorities and other charities**
**to advocate and help to improve the**
**lives of our beneficiaries. We have**
**organised a Xmas present scheme and**
**made sure the children of 100 families in**
| |~~**poverty had new presents for Christmas**~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set
Para 1.41
**Apart from our standard objective of**
**delivering humanitarian aid to those in**
**need in South East Wales, HCT has run a**
**warm spaces initiative during the winter**
**and started a youth group for disabled**
**children and a men’s group to combat**
**loneliness.**
Performance of fundraising
activities against objectives
set
Para 1.41
**Fundraising is starting to get going**
**again and we have held s small number**
**of events. HCT has continued with**
**clothes recycling and operating a small**
**society lottery. HCT continues to attract**
**private donations and grant funding.**
Investment performance
against objectives
Para 1.41
**N/A**
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a financially stable**
**position and I see no reason why this**
**should change.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The only reserves held are those that are**
**restricted and pertain to grant funding**
**received and private donations with a**
**restricted purpose.**| |Amount of reserves held|Para 1.22|**£0.0**| |Reasons for holding zero
reserves|Para 1.22|**HCT has no reserves because it has no**
**long term commitments.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**HCT has four principles sources of**
**funding, Grant funding (£34,860), private**
**donations (£20,604), weekly small society**
**lottery (£4,667) and clothes recycling**
**(£4,899).**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**HCT does not have an investment policy.**| |A description of the principal
risks facing the charity|Para 1.46|**Inability to attract funding to fund**
**everyday running costs. Most grant**
**funding bodies fund capital costs and not**
**everyday revenue costs.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to post annually.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**HCT follow the Charity Commission**
**guidance (CC3).**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Trustees undertake strategic and key**
**accounting decisions along with**
**personnel decisions. With respect to**
**policies and procedures held by the**
**charity.**
**Day to day operational decisions are**
**undertaken by key volunteers under the**
**guidance of the trustees.**| |Relationship with any related
parties|Para 1.51|**HCT has working relationships with local**
**authorities with respect to improving the**
**lives of our beneficiaries. With local**
**businesses such as supermarkets and**
**other food outlets and with other local**
**charities to ensure efficiency in our**
**objectives.**| |Other||| ## **Reference and Administrative details** |Charity name|Helping Caring Team| |---|---| |Other name the charity uses|HCT| |Registered charity number|1189021| Charity’s principal address 28 Bridge Street, Blackwood, Caerphilly, NP12 1AX. ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Hayley
Thomas|Chair||| ||Katrina Taylor|Secretary|October 2022
onwards|| ||Adele Delaney|Secretary|July 2022-
January-2023|| ||Ceri Waters|||| ||Louise
Woodgate|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Louise Woodgate **Position (eg** Treasurer **Secretary, Chair, etc)** **Date 10/11/23** Table 1 ||||||||||| |---|---|---|---|---|---|---|---|---|---| ||**HCT (Helping Caring Team)**|||||**1189021**|||**CC16a**| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period from**||Period start date||**To**||Period end date||| ||||1st July 2022||||30th June 2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |**Donations**|**16,912**||**3,692**||**-**||**20,604**||**20,691**| |**Bonus ball**|**7,121**||**-**||**-**||**7,121**||**4,821**| |**Equipment**|**586**||**-**||**-**||**586**||**492**| |**Stationary**|**- 0**||**-**||**-**||**-**||**-**| |**Fuel**|**- 0**||**-**||**-**||**-**||**-**| |**Transport**|**150**||**-**||**-**||**150**||**62**| |**Misc**|**836**||**-**||**-**||**836**||**317**| |**Food**|**22**||**80**||**-**||**102**||**-**| |**Events/**
**Fundraisers**|**3,049**||**-**||**-**||**3,049**||**2,348**| |**Clothes**|**4,899**||**-**||**-**||**4,899**||**5,780**| |**Rafes**|**3,402**||**224**||**-**||**3,626**||**1,217**| |**Grants**|**- 0**||**34,860**||**-**||**34,860**||**21,982**| |**Accommodation**|**- 0**||**-**||**-**||**-**||**-**| |**Training**|**- 0**||||||**-**||**-**| |**Storage**|**- 0**||||||**-**||**-**| |**Insurance**|**- 0**||**-**||**-**||**-**||**-**| |**Household/**
**electrical**|**- 0**||**-**||**-**||**-**||**-**| |**Household/**
**furnishing**|**- 0**||**-**||**-**||**-**||**-**| |**Household/**
**softfurnishing**|**- 0**||**-**||**-**||**-**||**-**| |**Mobile phone**|**- 0**||||**-**||**-**||**-**| |**Donations for**
**sleeping bags**|**- 0**||||||**-**||**6**| |**Toiletries**|**- 0**||||**-**||**-**||**-**| |**Pink Pantry**
**sundries**|**- 0**||||||**-**||**150**| |**Computer**
**equipment/**
**software/web**
**hosting**|**- 0**||**-**||**-**||**-**||**85**| |**Pink pantry rent**|**- 0**||||||**-**||**-**| |**Pink pantry utilities **|
**- 0**||**-**||||**-**||**-**| |**Starter packs**|**- 0**||||||**-**||**-**| |**Heat Packs**|**- 0**||||||**-**||**-**| |**Warm Spaces**|**- 0**||||||**-**||**-**| |**Youth Club**|**- 0**||||||**-**||| |**Men’s group**|**- 0**||||||**-**||| |**Excursions**|**725**||||||**725**||| ||||||**-**||**-**||**-**| |**_Sub total(Gross_**
**_income for AR)_**|
**37,702**||**38,856**||||**76,558**||**57,950**| 1 ||||||||||| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**A2 Asset and**
**investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**37,702**||**38,856**||**- 0**||**76,558**||| ||||||||||| |**A3 Payments**|||||||||| |**Donations**|**- 0**||**-**||**-**||**-**||**-**| |**Bonus ball**|**2,454**||**-**||**-**||**2,454**||**1,658**| |**Equipment**|**232**||**4,469**||**-**||**4,701**||**2,976**| |**Stationary**|**103**||**-**||**-**||**103**||**26**| |**Fuel**|**1,963**||**1,432**||**-**||**3,395**||**4,150**| |**Transport**|**4,924**||**286**||**-**||**5,210**||**22,785**| |**Misc**|**2,532**||**1,238**||**-**||**3,770**||**3,185**| |**Food**|**6,994**||**8,881**||**-**||**15,875**||**5,561**| |**Events/**
**Fundraisers**|**617**||**679**||**-**||**1,296**||**622**| |**Clothes**|**913**||**79**||**-**||**992**||**894**| |**Rafes**|**867**||||**-**||**867**||**183**| |**Grants**|**- 0**||**-**||**-**||**-**||**-**| |**Accommodation**|**1,311**||**-**||**-**||**1,311**||**640**| |**Training**|**- 0**||**-**||||**-**||**504**| |**Storage**|**- 0**||**-**||||**-**||**-**| |**Insurance/licences**|**291**||**-**||**-**||**291**||**491**| |**Household/**
**electrical**|**- 0**||**966**||**-**||**966**||**481**| |**Household/**
**furnishing**|**135**||**92**||**-**||**227**||**1,279**| |**Household/**
**softfurnishing**|**- 0**||**-**||**-**||**-**||**2,311**| |**Mobile phone**|**945**||**1,165**||**-**||**2,110**||**355**| |**Donations for**
**sleeping bags**|**- 0**||**-**||||**-**||**-**| |**Toiletries**|**210**||**-**||**-**||**210**||**422**| |**Pink Pantry**
**sundries**|**- 0**||**146**||**-**||**146**||**2,994**| |**Computer**
**equipment/**
**software web**
**hosting**|**90**||**-**||**-**||**90**||**741**| |**Pink pantry rent**|**1,919**||**2,749**||**-**||**4,668**||**2,177**| |**Pink pantry utilities **|
**500**||**1,449**||**-**||**1,949**||**883**| |**Starter packs**|**765**||**1,647**||||**2,412**||| |**Heat Packs**|**- 0**||**10,106**||||**10,106**||| |**Warm Spaces**|**- 0**||**2,293**||||**2,293**||| |**Youth Club**|**- 0**||**4,367**||||**4,367**||| |**Men’s group**|**131**||**-**||||**131**||| |**Excursions**|**250**||**-**||||**250**||| ||||||||||| |**_Sub total_ **|
**28,145**||**42,045**||**-**||**70,191**||**55,319**| ||||||||||| 2 ||||||||||| |---|---|---|---|---|---|---|---|---|---| |**A4 Asset and**
**investment**
**purchases, (see**
**table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total payments_ **|
**28,145**||**42,045**||**- 0**||**70,191**||**55,319**| ||||||||||| |**_eipts/(payments)_ **|
**9,557**||**-**
**3,189**||**-**||**6,368**||**2,631**| |**A5 Transfers betw**|**e**
**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds las**|
**- 0**||**-**||**-**||**-**||**-**| |**_nds this year end_ **|
**9,557**||**-**
**3,189**||**-**||**6,368**||**2,632**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end**|||||||**of the period**||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|||||**9,557**||**-**
**3,189**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**9,557**||**-**
**3,189**||**-**| ||(agree balances with receipts and payments account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other**
**monetary**
**assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment**
**assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets**
**retained for the**
**charity’s own**
**use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due (optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| 3 ||||||||||| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**Signed by one or**
**two trustees on**
**behalf of all the**
**trustees**|Signature||||Print Name||||Date of approval| ||||||LOUISE WOODGATE||||**17/11/23**| ||||||||||| 4 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HCT CHiipin Co ri rtS TL 2023 Set out on pages I report to the trustees on my examinth'on of the accounts of the above chartty ftrE Trusfi for the year er￿ed￿0 D É 2022 Responsibililies and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ ￿ryth the reqUireM￿ts of the Charities Act 2011 fthe A￿). I rep￿* in reS￿t of my examination of the Trusys accounts carried out under seth'on 145 of the 2011 Act and in carryru out my examinats'on, I YAve followed the applicable Direct￿n$ giv￿ by the Chanty Commission under sedion 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ? in connection wilh the examination whith gives me cause to bdieve that in, any material Independent examinerfs statement accounting recorts *Ere not kept in accordance with section 130 of the Art or the accounts do not acccyd wilh the accounting records I no concems and have come across no other matters in ¢onnection with the examination to which attention should be drawn in order to enable a proper undefStandiTrJ of the accounts to be reached. . Please delete the words in the br￿etS rfthey (* not apply. Slgned: (( Name: Relevant professional qualrflcatlon(s) or body (11 any): Address: SLA IER October 2018 Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brlef detstls of any ftems that the examiner wishes to disclose. IER October 2018