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2022-06-30-accounts

Trustees’ Annual Report for the period

From 01/07/2021 Period start date To 30/06/2022 Period end date

Charity name: Helping Caring Team

Charity registration number: 1189021

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 For the public benefit for the relief of the
suffering of vulnerable and homeless
people of Newport and South East
Wales. By providing an outreach service
and a food bank that supplies food,
essential items, funding for emergency
accommodation and an advocacy
service to help with access to services
and agencies that can improve their
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 ~~lives~~
Providing humanitarian aid in the form of
food, food bank, baby bank,
clothes, tents and sleeping bags,
toiletries and items required when
transitioning to accommodation.
Providing food parcels by delivery to
those in need. Providing an advocacy
service to help to improve lives.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 HCT work with regard to the guidance
published by the Charity Commission on
public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 All the activities of HCT are carried out
by 15 volunteers who commit between
4-30 hours a week. These activities
include collecting and redistributing
food from our food bank and other
essential items to vulnerable people
across Gwent. Running an outreach
service to street homeless and those
housed in temporary accommodation in
Newport City centre and CCBC area.
Collaborating without partners and
sponsors. Co-ordinating fundraising
activities, including grant applications.
Managing the charity’s social media and
website interests. All governance,
compliance and accounting functions.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 HCT has provided 50-80 hot meals to
the vulnerable on a weekly basis, 25-50
food parcels weekly, dozens of sleeping
bags, tents, clothes, shoes and other
items.
HCT has funded microwaves, kettles,
toasters and items of bedding to those
moving into more permanent
accommodation. HCT has advocated for
numerous people to help them secure
the medical, housing and benefit help
they require. We have established food
and baby bank, that opens in the
evening as well as day time to meet the
needs of working people in poverty. We
have delivered food parcels to those to
whom a food bank is not accessible. We
have funded and organised cookery
classes on a budget. Run a “Pop up
prom” shop to make the school prom
affordable. We have held coffee
mornings at our food bank for various
community groups. We collaborate with
the local council, social services,
housing authorities and other charities
to advocate and help to improve the
lives of our beneficiaries. We have
organised a Xmas present scheme and
made sure the children of 100 families in
poverty had new presents for Christmas.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set
Para 1.41
Apart from our standard objective of
delivering humanitarian aid to those in
need in South East Wales, HCT has
moved to a new more accessible and
visible base to run our operations and
opened a new food bank. We have
purchased a second van to enable the
expansion of our activities.
Performance of fundraising
activities against objectives
set
Para 1.41
Post pandemic, fundraising is starting to
get going again and we have held s
small number of events. HCT has
continued with clothes recycling and
operating a small society lottery. HCT
continues to attract private donations
and grant funding.
Investment performance
against objectives
Para 1.41
N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Cash funds amount to £22,494 HCT has
no assets. Which includes £12,563 of
unrestricted funds.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The only reserves held are those that are
restricted and pertain to grant funding
received and private donations with a
restricted purpose.
Amount of reserves held Para 1.22 £9,931
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 HCT has four principles sources of
funding, Grant funding (£21,982), private
donations (£20,691), weekly small
society lottery (3,163) and clothes
recycling (£5,780).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 HCT does not have an investment policy.
A description of the principal
risks facing the charity		 Para 1.46 Inability to attract funding to fund
everyday running costs. Most grant
funding bodies fund capital costs and
not everyday revenue costs.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 N/A
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election to post annually.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 HCT follow the Charity Commission
guidance (CC3).
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Trustees undertake strategic and key
accounting decisions along with
personnel decisions. With respect to
policies and procedures held by the
charity.
Day to day operational decisions are
undertaken by key volunteers under the
guidance of the trustees.
Relationship with any related
parties		 Para 1.51 HCT has working relationships with local
authorities with respect to improving the
lives of our beneficiaries. With local
businesses such as supermarkets and
other food outlets and with other local
charities to ensure efficiency in our
objectives.
Other

Reference and Administrative details

Charity name Helping Caring Team
Other name the charity uses HCT
Registered charity number 1189021

Charity’s principal address 28 Bridge Street, Blackwood, Caerphilly, NP12 1AX.

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Hayley
Thomas		 Chair
Rhian Rogers Jul 21-Feb 22
Adele Delaney Secretary
Ceri Waters
Louise
Woodgate		 Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name
Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)

Full name(s) Louise Woodgate

Position (eg Treasurer Secretary, Chair, etc)

Date

Table 1

HCT (Helping Caring Team) 1189021
Receipts andpayments accounts
For the period from Period start date To Period end date
1st July 2021 30th June 2022
Section A Receipts and payments
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 16,839 3,852 - 20,691
Bonus ball 4,821 - - 4,821
Equipment 50 442 - 492
Stationary - 0 - - -
Fuel - 0 - - -
Transport 62 - - 62
Misc 317 - - 317
Food - 0 - - -
Events/
Fundraisers		 2,348 - - 2,348
Clothes 5,780 - - 5,780
Rafes 1,217 - - 1,217
Grants 2,440 19,542 - 21,982
Accommodation - 0 - - -
Training - 0 - - -
Storage - 0 - - -
Insurance - 0 - - -
Household/
electrical		 - 0 - - -
Household/
furnishing		 - 0 - - -
Household/soft
furnishing		 - 0 - - -
Mobile phone - 0 - - -
Donations for
sleeping bags		 6 - - 6
Toiletries - 0 - - -
Pink Hub 150 - - 150
Computer
equipment		 85 - - 85
Pink pantry rent - 0 - -
**Pink pantry utilities **
- 0		 - -
- -
Sub total(Gross
income for AR)
34,114		 23,836 - 0 57,950
A2 Asset and
investment sales,
(see table).
- 0 - 0 - 0 -
- 0 - 0 - 0 -
Sub total
- 0		 - 0 - 0 -
**Total receipts **
34,114		 23,836 - 0 57,950
A3 Payments
Donations - 0 - - -
Bonus ball 1,658 - - 1,658
Equipment 108 2,869 - 2,976
Stationary 26 - - 26
Fuel 1,733 2,417 - 4,150

1

Transport 8,397 14,388 - 22,785
Misc 2,057 1,128 - 3,185
Food 3,156 2,405 - 5,561
Events/
Fundraisers		 622 - - 622
Clothes 674 220 - 894
Rafes 183 - - 183
Grants - 0 - - -
Accommodation 364 276 - 640
Training - 0 504 - 504
Storage - 0 - - -
Insurance 53 438 - 491
Household/
electrical		 31 450 - 481
Household/
furnishing		 - 0 1,279 - 1,279
Household/soft
furnishing		 - 0 2,311 - 2,311
Mobile phone 215 140 - 355
Donations for
sleeping bags		 - 0 - - -
Toiletries 152 270 - 422
Pink Hub 1,639 1,355 - 2,994
Computer
equipment		 207 534 - 741
Pink pantry rent - 0 2,177 - 2,177
**Pink pantry utilities **
276		 606 - 883
**Sub total **
21,551		 33,768 - 55,319
A4 Asset and
investment
purchases, (see
table)
- 0 - 0 - 0 -
- 0 - 0 - 0 -
**Sub total **
- 0		 - 0 - 0 -
**Total payments **
21,551		 33,768 - 0 55,319
**eipts/(payments) **
12,563		 -
9,931		 - 2,631
A5 Transfers betw e
- 0		 - - -
A6 Cash funds las
- 0		 - - -
**nds this year end **
12,563		 -
9,931		 - 22,165
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds		 Restricted funds
to nearest £ to nearest £
B1 Cash funds 12,563 -
9,931
- -
- -
Total cash funds 12,563 -
9,931
(agree balances with receipts and payments account(s)) OK OK
Unrestricted
funds		 Restricted funds
Details to nearest £ to nearest £
B2 Other
monetary
assets		 - -
- -
- -
- -
- -
- -

2

Details Fund to which asset
belongs		 Cost (optional)
B3 Investment
assets		 -
-
-
-
-
Details Fund to which asset
belongs		 Cost (optional)
B4 Assets
retained for the
charity’s own
use		 -
-
-
-
-
-
-
-
-
Details Fund to which
liability relates		 Amount due
(optional)
B5 Liabilities -
-
-
-
-
Signed by one or
two trustees on
behalf of all the
trustees		 Signature Print Name
LOUISE WOODGATE

3

CC16a
Section A Re
Last year
to the nearest £
A1 Receipts
Donations 11,878
Bonus ball 3,919
Equipment -
Stationary -
Fuel -
Transport -
Misc 112
Food 10
Events/
Fundraisers		 -
Clothes 5,501
Rafes 447
Grants 19,749
Accommodation -
Training -
Storage 175
Insurance -
Household/
electrical		 -
Household/
furnishing		 80
Household/soft
furnishing		 -
Mobile phone -
Donations for
sleeping bags		 50
Toiletries -
Pink Hub -
Computer
equipment		 -
Pink pantry rent
Pink pantry utilities
-
Sub total(Gross
income for AR)		 41,922
A2 Asset and
investment sales,
(see table).
- 0
Sub total - 0
Total receipts 41,922
A3 Payments -
Donations 37
Bonus ball 2,006
Equipment 225
Stationary 854
Fuel 2,431

4

Transport 4,926
Misc 9,366
Food 2,968
Events/
Fundraisers		 -
Clothes 966
Rafes -
Grants 2,224
Accommodation 439
Training 628
Storage 230
Insurance 743
Household/
electrical		 265
Household/
furnishing		 341
Household/soft
furnishing		 608
Mobile phone 126
Donations for
sleeping bags		 -
Toiletries 1,013
Pink Hub 1,352
Computer
equipment		 102
Pink pantry rent -
Pink pantry utilities
-
Sub total 31,851
A4 Asset and
investment
purchases, (see
table)
Sub total - 0
Total payments 31,851
eipts/(payments) 10,070
A5 Transfers betw -
e
A6 Cash funds las -
nds this year end 10,070
Section B Sta
Categories Endowment
funds
to nearest £
B1 Cash funds -
-
-
-
OK
Endowment
funds
to nearest £
B2 Other
monetary
assets		 -
-
-
-
-
-

5

Current value
(optional)
B3 Investment
assets		 -
-
-
-
-
Current value
(optional)
B4 Assets
retained for the
charity’s own
use		 -
-
-
-
-
-
-
-
-
When due (optional)
B5 Liabilities
Signed by one or
two trustees on
behalf of all the
trustees		 Date of approval

6

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Help Caring Team

On accounts for the year Charity no ended 30 June 2022 (if any) 1189021 Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year endedDD / MM / YYYY.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the
Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.
Independent
examiner's statement		 [The charity’s gross income exceeded £250,000 and I am qualified to
undertake the examination by being a qualified member of [insert name of
applicable listed body]].Delete[ ]if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below *) which gives me cause to believe that in, any material
respect:
•
the accounting records were not kept in accordance with section 130
of the Charities Act; or
•
the accounts did not accord with the accounting records; or
•
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

1

Oct 2018

IER

Date:

Signed:

26/03/2023

Name: C. Hindley

Relevant professional qualification(s) or body (if any): N/A

Address: 12 Kirby Close Swindon ~~SN3 2JE~~

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

Oct 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

3

Oct 2018

IER